Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday December 12, 2022 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, December 12, 2022 at Hogan Preparatory Academy District Office, at 1331 E Meyer Boulevard, Kansas City, MO.
Join Zoom Meeting https://us02web.zoom.us/j/83755825402?pwd=TXRDekE0V3JHcURkSkxQeFJrMUNCdz09 Meeting ID: 837 5582 5402 Passcode: g31PPH One tap mobile +13462487799,,83755825402#,,,,*314951# US (Houston) +16694449171,,83755825402#,,,,*314951# US
Directors Present
Albert Ray (remote), Danielle Binion (remote), David Collier (remote), John Welchen (remote), Mary Viveros (remote), Matt Samson (remote), Robin Carlson (remote)
Directors Absent
None
Directors who arrived after the meeting opened
Albert Ray
Guests Present
Dana Cutler (remote), Edwin Wright (remote), Janice Thomas (remote), Jayson Strickland (remote), Jazmine Salach (remote), Kent Peterson (remote), Tamara Burns (remote)
I. Opening Items
A.
Record Attendance and Guests
Albert Ray arrived.
B.
Call the Meeting to Order
Mary Viveros called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Dec 12, 2022 at 5:30 PM.
C.
Adoption of Agenda
John Welchen made a motion to Amend the agenda to add the audit to the Finance Committee Report and under the Ad Hoc Committee to add separate items for the Yondr Bags and Gering Consulting as vote items and the Lottery as discussion.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| John Welchen |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| Albert Ray |
Absent
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
D.
Comments from Public
E.
Comments from the Board President
- Kent Peterson and Angelique Nedved to start joining meetings.
- Letter of support from School Smart KC
F.
Comments from the Superintendent
- Recognition of student athletes
- (85) HPA ES students attended the movie "Wakanda Forever"
- Article sent to BOD about cell phone usage in schools
II. Consent Agenda
A.
Approval of November 28, 2022 minutes
Matt Samson made a motion to approve the minutes from Hogan Preparatory Academy on 11-28-22.
Danielle Binion seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Absent
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| John Welchen |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
B.
Approve Closed Session Minutes
Matt Samson made a motion to Approve closed session minutes.
Danielle Binion seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| John Welchen |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Absent
|
C.
HPA Board Acknowledgement of Closure Assurance- Certifications
Matt Samson made a motion to approve HPA Board Acknowledgement of Closure Assurance- Certifications.
Danielle Binion seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Absent
|
| John Welchen |
Aye
|
| Robin Carlson |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
III. Finance Committee
A.
Finance Committee Report
Matt Samson made a motion to approve the Finance Committee Report.
David Collier seconded the motion.
BOD discussed the audit and set a meeting date for December 27, 2022 to review.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Absent
|
| Matt Samson |
Aye
|
| John Welchen |
Aye
|
B.
Approve November Expenses
Matt Samson made a motion to Approve November expenses.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Absent
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
| John Welchen |
Aye
|
| Mary Viveros |
Aye
|
IV. Governance and Board Development Committee
A.
Governance Committee Report
B.
Ad Hoc Committee Report
John Welchen made a motion to Approve the Ad Hoc Committee Report.
Albert Ray seconded the motion.
- Outlined events including redesign updates and cell phone policy
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| John Welchen |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
C.
Yondr Bag Purchase
John Welchen made a motion to Approve the Yondr Bag purchase.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| John Welchen |
Aye
|
John Welchen made a motion to Approve the contract for Gering Consultant.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| John Welchen |
Aye
|
V. New Business
A.
Quality Fencing Contract
Danielle Binion made a motion to approve the Quality Fencing Contract.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| John Welchen |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
VI. Calendar
A.
Upcoming Dates
Dr. Strickland mentioned the following dates:
- December 15th for the Ad Hoc Committee meeting
- January 9, 2023---plan due to the Commission
VII. Closing Items
A.
Motion to Go into Closed Session
Albert Ray made a motion to to go into closed session for RSMo § 610.021. Closed meetings and closed
records authorized when, exceptions, sunset dates for certain exceptions (1) Legal
actions, causes of action or litigation involving a public governmental body and
any confidential or privileged communications between a public governmental
body or its representatives and its attorneys.... 3) Hiring, firing, disciplining or
promoting of particular employees by a public governmental body when personal
information about the employee is discussed or recorded.....(13) Individually
identifiable personnel records, performance ratings or records pertaining to
employees or applicants for employment...with no action to be taken.
John Welchen seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| John Welchen |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
B.
Return to General Session
Matt Samson made a motion to Return to general session with no action to be taken.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| John Welchen |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
C.
Adjourn Meeting
John Welchen made a motion to Adjourn the meeting.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| John Welchen |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:51 PM.
Respectfully Submitted,
Mary Viveros