Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy Board of Directors Meeting
Date and Time
Monday February 22, 2021 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, February 22, 2021 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue, Kansas City,MO.
Due to the Coronavirus and the concern for health and safety of of the attendees, the February 22, 2021 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Meeting ID: 513 798 1142
Passcode: 596872
One tap mobile +13462487799,,5137981142#,,,,*596872# US (Houston)
+16699006833,,5137981142#,,,,*596872# US (San Jose)
Directors Present
Albert Ray (remote), David Collier (remote), Lynne Beaver (remote), Mary Viveros (remote), Matt Samson, Robin Carlson (remote)
Directors Absent
None
Directors who arrived after the meeting opened
David Collier
Guests Present
Adrianne Kelly (remote), Annelise London (remote), Dana Cutler (remote), Edwin Wright (remote), Elisa Harrison (remote), Jami Williams (remote), Jamie Berry (remote), Janice Thomas, Jayson Strickland, Marcy Clay (remote), Tamara Burns (remote), Tanya Shippy
I. Opening Items
A.
Call the Meeting to Order
Matt Samson called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Feb 22, 2021 at 5:31 PM.
B.
Record Attendance and Guests
David Collier arrived.
C.
Adoption of Agenda
Mary Viveros made a motion to Adopt the agenda.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Absent
|
| Mary Viveros |
Aye
|
D.
Comments from Public
E.
Comments from the Board President
F.
Comments from the Superintendent
- Introduction to Elisa Harrison
- Weather presented challenges this past week
- Renewal application sent to DESE on February 19th by Robin Wahby for approval which is expected on April 13th.
- Celebration of Black History Month
- BOD appreciation; thanks for all you do
II. Consent Agenda
A.
Approval of January 25, 2021 Minutes
Albert Ray made a motion to approve the minutes from Hogan Preparatory Academy on 01-25-21.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
B.
Hogan Preparatory Academy Policies Update
Albert Ray made a motion to Approve HPA policies.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
C.
HPA HR Report
Albert Ray made a motion to Approve HR Report.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
D.
Ratification of Articles of Amendment for a Nonprofit Corporation
Albert Ray made a motion to Approve ratification of Articles of Amendment.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
III. New Business
A.
HPA Student Services Coordinator Report
Elisa Harrison presented updates on Enrollment & recruitment as well as her role as the Student Services Coordinator. Principals provided information on building recruitment efforts.
IV. Academics
A.
Academic Committee Report
Each principal presented their 30 day plan update.
Dr. Viveros discussed data points.
V. Finance
A.
Finance Committee Report
Financials were reviewed.
B.
Approve January Expenses
Mary Viveros made a motion to Approve January expenses.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
C.
HPA 2020 990
VI. Old Business
A.
HPA Facilities Update
Jamie Berry provided information and showed renderings of the HPA High School project.
Plans are in KC Planning Commission for approval. Meeting with neighbors on 3/4 and their feedback will be provided to KCMO; expecting approval by April. The marketing firm will use this as part of the recruitment team.
B.
HPA Re-entry plan update
Dr. Shippy
- Virtual has been difficult for all
- Vaccine not available until April
- Follow safety protocols; nurse will monitor conditions
Dr. Burns & Strickland:
- Utilize hybrid model; phasing students in
- 2021 state assessment MAP test plan next month
- Reopening is a challenge
VII. Closing Items
A.
Motion to go into Closed Session
Mary Viveros made a motion to Go into closed session pursuant to RSMo ยง 610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (1) Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys.....(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded...(9) Preparation, including any discussions or work product, on behalf of a public governmental body or its representatives for negotiations with employee groups...(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment...
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
B.
Motion to Adjourn Closed Session/Return to meeting
Albert Ray made a motion to Adjourn Closed Session and return to meeting.
Mary Viveros seconded the motion.
There was not any action taken by the Board
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
C.
Adjourn Meeting
Mary Viveros made a motion to Adjourn the meeting.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:40 PM.
Respectfully Submitted,
Matt Samson