Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday November 16, 2020 at 5:30 PM
Location
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the November 16, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
Meeting ID: 852 8659 0650
Passcode: 9RcJDA
One tap mobile
+13126266799,,85286590650#,,,,,,0#,,662213# US (Chicago)
Passcode: 9RcJDA
One tap mobile
+13126266799,,85286590650#,,,,,,0#,,662213# US (Chicago)
Posted:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, November 16, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the November 16, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
Zoom Meeting
https://us02web.zoom.us/j/85286590650?pwd=QWhUamx2MkFJbDJjU1AvaVBFZTY5Zz09
Meeting ID: 852 8659 0650 Passcode: 9RcJDA
One tap mobile
+13126266799,,85286590650#,,,,,,0#,,662213# US (Chicago)
The tentative agenda of this meeting includes:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, November 16, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the November 16, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
Zoom Meeting
https://us02web.zoom.us/j/85286590650?pwd=QWhUamx2MkFJbDJjU1AvaVBFZTY5Zz09
Meeting ID: 852 8659 0650 Passcode: 9RcJDA
One tap mobile
+13126266799,,85286590650#,,,,,,0#,,662213# US (Chicago)
The tentative agenda of this meeting includes:
Directors Present
Albert Ray (remote), David Collier, Lynne Beaver (remote), Mary Viveros (remote), Matt Samson, Robin Carlson
Directors Absent
None
Guests Present
A. Barro (remote), Adrianne Kelly (remote), Dana Cutler (remote), Jami Williams (remote), Jamie Berry (remote), Janice Thomas, Jayson Strickland, Michaela Krause (remote), Scott Hefner (remote), Tamara Burns (remote), Tanya Shippy
I. Opening Items
A.
Call the Meeting to Order
Matt Samson called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Nov 16, 2020 at 5:30 PM.
B.
Record Attendance and Guests
C.
Adoption of Agenda
David Collier made a motion to Adopt the agenda.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Absent
|
| David Collier |
Aye
|
D.
Comments from Public
E.
Comments from the Board President
F.
Comments from the Superintendent
Comments from Dr. Jayson Strickland, Superintendent:
- Commended the BOD for their work on the committees
- Virtual School Fair was tech driven but attendance by parents was minimal; parents not thinking about the next school year; well attended by HPA staff
- Recognized Adrianne Kelly, SpEd Director and Jami Williams, SpEd Coordinator for their hard work
- Adrianne Kelly outlined the SpEd re-entry plan for students on November 30th; based on IEP services; not impacted by Mayor Lucas' new restrictions; transportation and meals will be provided.
II. Consent Agenda
A.
HPA Inventory
Mary Viveros made a motion to Approve the inventory listing.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
B.
Approve the October 26, 2020 Minutes
Mary Viveros made a motion to approve the minutes from Hogan Preparatory Academy on 10-26-20.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
C.
November HR report
Mary Viveros made a motion to Approve the November HR report.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
D.
HPA BOD Policies
Mary Viveros made a motion to Approve HPA BOD policies.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
III. Renewal
A.
Renewal Committee Report
Albert Ray provided update for the Renewal Committee:
- Review of application
- Discussed process for charter renewal hearing
IV. Academics
A.
Academic Committee Report
Dr. Mary Viveros provided update for the Academic Committee:
- Goals should be in alignment
- Development of exit data to track students who leave Hogan
- Dashboard to highlight data
V. Finance
A.
Finance Committee Report
David Collier provided update for the Finance Committee:
- Financial report will be at the December 14th meeting.
B.
November Financials
C.
HPA Monthly Stipend Increase for employees
Mary Viveros made a motion to Approve the stipend increase.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
VI. New Business
A.
Health Insurance Renewal
Mary Viveros made a motion to Approve the recommendation to keep the health insurance renewal with Humana.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
B.
HPA Charter Renewal
David Collier made a motion to To approve the renewal application as presented subject to revisions with the delegation to the Renewal Committee for approval of the application with any revised changes.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
VII. Governance and Board Development
A.
Governance & Board Development Committee
Matt Samson provided the Governance & Board Development Committee update:
- Discussion of key responsibilities
- SSKC profile of the board
- Superintendent's evaluation
- Training calendar
B.
Title IX Training
Robin Carslon provided training for Title IX.
VIII. Closing Items
A.
Motion to go into Closed Session
David Collier made a motion to Go into closed session pursuant to RSMo ยง 610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (1) Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys.....(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded...(9) Preparation, including any discussions or work product, on behalf of a public governmental body or its representatives for negotiations with employee groups...(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment...
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
B.
Motion to Adjourn Closed Session/return to meeting
Albert Ray made a motion to Motion to Adjourn Closed Session and return to meeting.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
C.
Report from Closed Session
Legal and real estate updates; there was not any action taken by the Board.
D.
Adjourn Meeting
Mary Viveros made a motion to Adjourn the meeting.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:45 PM.
Respectfully Submitted,
Matt Samson