Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday October 26, 2020 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, October 26, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the October 26, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the October 26, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Meeting ID: 864 8890 6070
Passcode: 9iU77J
One tap mobile
+13126266799,,86488906070#,,,,,,0#,,410764# US (Chicago)
Passcode: 9iU77J
One tap mobile
+13126266799,,86488906070#,,,,,,0#,,410764# US (Chicago)
Posted:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, October 26, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the October 26, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
Zoom Meeting
https://us02web.zoom.us/j/86488906070?pwd=WXBrNXpZa2ZjTTdDWllSSStlZ3ZoZz09 Meeting ID: 864 8890 6070 Passcode: 9iU77J
One tap mobile +13126266799,,86488906070#,,,,,,0#,,410764# US (Chicago)
The tentative agenda of this meeting includes:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, October 26, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the October 26, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
Zoom Meeting
https://us02web.zoom.us/j/86488906070?pwd=WXBrNXpZa2ZjTTdDWllSSStlZ3ZoZz09 Meeting ID: 864 8890 6070 Passcode: 9iU77J
One tap mobile +13126266799,,86488906070#,,,,,,0#,,410764# US (Chicago)
The tentative agenda of this meeting includes:
Directors Present
Albert Ray (remote), David Collier (remote), Lynne Beaver (remote), Mary Viveros (remote), Matt Samson, Robin Carlson (remote)
Directors Absent
None
Guests Present
Jamie Berry (remote), Janice Thomas, Jayson Strickland, Kent Peterson (remote), Tamara Burns (remote), Tanya Shippy (remote)
I. Opening Items
A.
Call the Meeting to Order
Matt Samson called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Oct 26, 2020 at 5:39 PM.
B.
Record Attendance and Guests
C.
Adoption of Agenda
Robin Carlson made a motion to Adopt the agenda.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
D.
Comments from Public
E.
Comments from the Superintendent
- Personalizing 21st Century Education is the foundation for driving our work
- Goal to graduate all students with one or more MVAs
- Thanks to the BOD who participated in the SQR; executive summary was received and will be shared with the BOD
- Calendar invite will be sent for the renewal hearing which is on 1/12/2021
- If BOD has any partners names to submit as part of the renewal process to either write a letter or public comment at the hearing, send the contact information to Jan Thomas
F.
Comments from the Board President
II. Consent Agenda
A.
Approval of Minutes September 28,2020
Mary Viveros made a motion to approve the minutes from Hogan Preparatory Academy on 09-28-20.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
B.
HPA HR Report
Mary Viveros made a motion to Approve the HR report.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
C.
HPA Insurance Proposal
Mary Viveros made a motion to Approve the HPA insurance proposal.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
D.
Prep-KC Contract
Mary Viveros made a motion to Approve the Prep-KC contract.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
III. Finance
A.
Update of September 2020 Financials
- Funding based on last year's WADA
- State funding still in flux but % received has been trending upward
- KCPS MOU approved; first payment in 1/2021 and final payment in possibly 9/2021
- Question: Does the days of cash equal cash reserves? Answer: Yes, can be thought of as cash reserves or cash on hand.
- Question: Will enrollment need to be maintained to increase cash reserves? Answer: Yes, but due to current factors like decreased expenses, etc, not feeling the lack of state funding.
- Question: Are we seeking corporate sponsorships and community engagement? Answer: Yes, working with Roxanne Prather to create a fundraising plan. It will be in two phases: Operations and Capital.
B.
Approval of Check Register for September 2020
Mary Viveros made a motion to Approve payment of the bills.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
IV. New Business
A.
Governance Assessment and Board Training
Kent Peterson discussed the results of the governance profile; recognized strengths but there are areas for improvement.
B.
HPA BOD Committees
David Collier made a motion to Approve the HPA BOD committees.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
C.
HPA Board Resolutions on Finance and Governance
Mary Viveros made a motion to Approve the HPA BOD resolutions.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
D.
Parent Engagement
Robin Carlson made a motion to Approve the names submitted for Parent Engagement.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
E.
English Language Learners Plan
Mary Viveros made a motion to Approve the English Language Learners Plan.
David Collier seconded the motion.
- 14 ELL students at HPA
- Primarily Spanish with (3) students speaking Swahili
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
F.
November 23rd meeting date
Mary Viveros made a motion to Change the HPA 11/23 BOD meeting to 11/16/2020.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
V. Old Business
A.
Student Re-Entry Planning Update
- Drs. Shippy and Burns submitted information on returning students to the classroom.
VI. Calendar
A.
Upcoming Dates
Dr. Strickland discussed the calendar with the BOD approved change of the 11/23 meeting to 11/16.
VII. Closing Items
A.
Motion to go into Closed Session
Mary Viveros made a motion to 610.021.Closed meetings and closed records authorized when, exceptions. — Except to the extent
disclosure is otherwise required by law, a public governmental body is authorized to close meetings,
records and votes, to the extent they relate to the following:
(2) Leasing, purchase or sale of real estate by a public governmental body where public knowledge
of the transaction might adversely affect the legal consideration therefor. However, any minutes,
vote or public record approving a contract relating to the leasing, purchase or sale of real estate
by a public governmental body shall be made public upon execution of the lease, purchase or sale of
the real estate;.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
B.
Motion to Adjourn Closed Session/Return to General Session
Mary Viveros made a motion to Adjourn the closed session and return to general session with no action taken by the Board except for updates pertaining to real estate matters.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
C.
Adjourn Meeting
Albert Ray made a motion to Adjourn the meeting.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:25 PM.
Respectfully Submitted,
Matt Samson