Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday September 28, 2020 at 5:30 PM
Posted:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, September 28, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the September 28, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
Zoom Meeting
https://us02web.zoom.us/j/87426162876?pwd=VG9MYTdiVDV2ZDFDRkZ5ZFVuTTBiZz09
Meeting ID: 874 2616 2876
Passcode: 3yjg80
One tap mobile
+13017158592,,87426162876#,,,,,,0#,,521650# US (Germantown)
+13126266799,,87426162876#,,,,,,0#,,521650# US (Chicago)
The tentative agenda of this meeting includes:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, September 28, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the September 28, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
Zoom Meeting
https://us02web.zoom.us/j/87426162876?pwd=VG9MYTdiVDV2ZDFDRkZ5ZFVuTTBiZz09
Meeting ID: 874 2616 2876
Passcode: 3yjg80
One tap mobile
+13017158592,,87426162876#,,,,,,0#,,521650# US (Germantown)
+13126266799,,87426162876#,,,,,,0#,,521650# US (Chicago)
The tentative agenda of this meeting includes:
Directors Present
Albert Ray (remote), David Collier (remote), Lynne Beaver (remote), Matt Samson, Robin Carlson (remote)
Directors Absent
Mary Viveros
Guests Present
Jamie Berry (remote), Janice Thomas, Jayson Strickland, Tamara Burns (remote), Tanya Shippy
I. Opening Items
A.
Call the Meeting to Order
Albert Ray called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Sep 28, 2020 at 5:30 PM.
B.
Record Attendance and Guests
C.
Adoption of Agenda
David Collier made a motion to Adopt the agenda.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Absent
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
D.
Election of HPA BOD member
Lynne Beaver made a motion to Elect Matt Samson to the HPA BOD.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Mary Viveros |
Absent
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
E.
Election of HPA Board President
Robin Carlson made a motion to Elect Matt Samson as HPA BOD President for a one year term.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Absent
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
F.
Comments from Public
There were not any public comments.
G.
Comments from the Superintendent
- Weekly updates from the Superintendent will provide information; hopes it is helpful.
- Dr. Tamara Burns presented an academic update: Assessments being done virtually; teachers are engaging in professional development based on Hogan's Model of Instruction and a tier system for support is in place for students.
- Data dashboard for the BOD
H.
Comments from the Board President
- Charter school survey needs to be completed by noon on September 30th.
- Conflict of interest forms will be sent to the board; needs to be returned to Jan Thomas by October 26th.
- Work group being formed for the charter renewal; Matt will be part of the work group with Dr. Mary Viveros serving as a back up.
II. Consent Agenda
A.
Approval of Minutes August 24,2020
David Collier made a motion to approve the minutes from Hogan Preparatory Academy on 08-24-20.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Absent
|
B.
Designation of McKinney-Vento, Foster Care Coordinator and Appointment of Custodian of Records
David Collier made a motion to Approve the designation and appointment of McKinney-Vento, Foster Care Coordinator and Custodian of Records.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Absent
|
| Albert Ray |
Aye
|
C.
Test Security Policy
David Collier made a motion to Approve the Test Security Policy.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Absent
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
D.
Special Education Compliance Plan Statement
David Collier made a motion to Approve the Special Education Compliance Plan statement.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Absent
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
E.
Review and approve updated HPA policies
David Collier made a motion to Approve updated HPA policies.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Absent
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
III. Finance
A.
Update of August 2020 Financials
- Revenue based on WADA and use of prior year's WADA
- Not sure of % of state payout
- Revenue change due to reduction in staff payroll and expenses; transportation expenses and security expenses.
B.
Approval of Check Register for August 2020
David Collier made a motion to Approve August check register.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Absent
|
| Albert Ray |
Aye
|
C.
Revised 2020-21 Budget
Lynne Beaver made a motion to Approved the 2020-21 Revised Budget.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Absent
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
IV. New Business
A.
Criteria for students returning to school
Dr. Tanya Shippy advised planning place and it will involve input from health professionals; families and the faculty advisory. HPA BOD task force will be a part of the discussion. Return date is a moving target. Intent is for the KC metro area to use the same gating criteria.
V. Closing Items
A.
Motion to go into Closed Session
Matt Samson made a motion to RSMo ยง 610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (1) Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys.....(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded...(9) Preparation, including any discussions or work product, on behalf of a public governmental body or its representatives for negotiations with employee groups...(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment...
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Mary Viveros |
Absent
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
B.
Motion to Adjourn Closed Session/return to meeting
Albert Ray made a motion to Adjourn closed session & return to meeting.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Absent
|
| Robin Carlson |
Aye
|
C.
Report from Closed Session
Legal and real estate updates; no actions were taken by the Board.
D.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:34 PM.
Respectfully Submitted,
Matt Samson