Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday August 24, 2020 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30PM on Monday, August 24, 2020 at Hogan Preparatory Academy District Office, 5809 Michigan Avenue. Due to the Coronavirus pandemic and the concern for health and safety of attendees, the August 24, 2020 Board of Directors Meeting will be virtual.
Posted:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, August 24, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the August 24, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
https://us02web.zoom.us/j/89499534313?pwd=WFZoOGk0dWNKbk5aVWp0UkRFRFVRZz09
Meeting ID: 894 9953 4313
Passcode: 5bb7nE
Join by telephone:
(US) +1 318-565-6584 (PIN: 735012712)
The tentative agenda of this meeting includes:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, August 24, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the August 24, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
https://us02web.zoom.us/j/89499534313?pwd=WFZoOGk0dWNKbk5aVWp0UkRFRFVRZz09
Meeting ID: 894 9953 4313
Passcode: 5bb7nE
Join by telephone:
(US) +1 318-565-6584 (PIN: 735012712)
The tentative agenda of this meeting includes:
Directors Present
Albert Ray (remote), David Collier (remote), Lynne Beaver (remote), Mary Viveros (remote), Matt Samson, Robin Carlson (remote)
Directors Absent
None
Directors who arrived after the meeting opened
Robin Carlson
Guests Present
Dana Cutler (remote), Jamie Berry (remote), Janice Thomas, Jayson Strickland, Kajuan Cummings, Martha.McGeehon@mcpsc.mo.gov (remote), Tamara Burns (remote), Tanya Shippy (remote)
I. Opening Items
A.
Call the Meeting to Order
Matt Samson called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Aug 24, 2020 at 5:30 PM.
B.
Record Attendance and Guests
Robin Carlson arrived.
C.
Adoption of Agenda
Mary Viveros made a motion to Adopt the August 24th meeting agenda.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Absent
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
D.
Comments from Public
E.
Comments from the Superintendent
Highlights:
- 8/18/2020--Hogan Prep Academy is now sponsored by MCPSC
- Thanks to the task force with assistance on extending the start date to September 8th
- Enrollment numbers are up
- Deployment of laptops/tablets beginning on August 26th; working to develop a plan for the deposit which will be good for our families
- Sports: 9/11 is the deadline from MSHSAA to make decision about alternative dates for fall sports
- Weekly communications to be sent to HPA BOD
F.
Comments from the Board President
Robbyn Wahby, MCPSC mentioned the audit/renewal in February and the BOD forming a committee to assist with the process. Matt Samson asked for members interested to send him their names. It was suggested Samson get range of expectations/duties and then a vote and discussion be taken to form the committee.
Samson welcomed Martha McGeehon from MCPSC.
Samson welcomed Martha McGeehon from MCPSC.
II. Consent Agenda
A.
Approval of Minutes July 27,2020
Mary Viveros made a motion to approve the minutes from Hogan Preparatory Academy on 07-27-20.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Robin Carlson |
Absent
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
III. Finance
A.
Update of July 2020 Financials
Jamie Berry and David Collier discussed financials and the impact of lower amount of state revenue for July and August had on finances. Funding will be based since we are virtual for the SY20-21 on the completion rate of student courses.
B.
Approval of Check Register for July 2020
Mary Viveros made a motion to Approve the July check register.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Absent
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
IV. New Business
A.
KCPS MOU
David Collier made a motion to Approve the KCPS MOU pending any material changes at the KCPS board meeting.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Absent
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
B.
New COVID Policies
Mary Viveros made a motion to Approve the COVID policies.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Absent
|
| Matt Samson |
Aye
|
C.
Parent/Student Handbook
Mary Viveros made a motion to Approve the Parent/Student Handbook.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Absent
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
D.
HPA 2020-21 Reopening Plan
Dr. Tamara Burns and the building principals discussed reopening plans for the SY20-21.
V. Calendar
A.
HPA BOD Annual Meeting
Mary Viveros made a motion to Move the date of the annual HPA BOD meeting to the fourth Monday in September.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Absent
|
| David Collier |
Aye
|
B.
Upcoming Dates
Dr. Strickland mentioned HPA HS has a football game on August 29th at 1pm at the high school but due to COVID-19 there will not be any spectators allowed; only coaches and district administrators.
VI. Closing Items
A.
Motion to go into Closed Session
Albert Ray made a motion to made a motion to go into closed session pursuant to Missouri's Open Meetings and Records Act RS.MO.$610.021 to discuss legal matters with counsel.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Absent
|
| Mary Viveros |
Aye
|
B.
Motion to Adjourn Closed Session/return to meeting
Albert Ray made a motion to Adjourn closed session and return to meeting.
Mary Viveros seconded the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
C.
Report from Closed Session
Legal counsel provided an update on legal matters. In this instance no actions were taken by the Board.
D.
Adjourn Meeting
Albert Ray made a motion to Adjourn the meeting.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:27 PM.
Respectfully Submitted,
Matt Samson