Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Thursday December 19, 2019 at 5:30 PM
Location
5809 Michigan Ave, Kansas City, MO 64130
Posted:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, December 16, 2019 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
The tentative agenda of this meeting includes:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, December 16, 2019 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
The tentative agenda of this meeting includes:
Directors Present
Albert Ray, David Collier, Lynne Beaver, Mary Viveros (remote), Matt Samson, Robin Carlson (remote)
Directors Absent
None
Directors who arrived after the meeting opened
Lynne Beaver
Guests Present
Jamie Berry, Janice Thomas, Jayson Strickland, Tanya Shippy
I. Opening Items
A.
Call the Meeting to Order
Matt Samson called a meeting of the board of directors of Hogan Preparatory Academy to order on Thursday Dec 19, 2019 at 5:30 PM.
B.
Record Attendance and Guests
Lynne Beaver arrived.
C.
Adoption of Agenda
Matt Samson made a motion to Adopt the agenda.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Absent
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
D.
Comments from Public
E.
Comments from the Superintendent
F.
Comments from the Board President
Matt Samson did a learning walk at the middle school; saw some great things.
Plan is to attend the elementary and high school for the learning walks.
Excited about the progress; firmly believe that 2020 will exceed expectations.
Plan is to attend the elementary and high school for the learning walks.
Excited about the progress; firmly believe that 2020 will exceed expectations.
II. Consent Agenda
A.
Approval of Minutes November 25, 2019
David Collier made a motion to approve the minutes from Hogan Preparatory Academy on 11-25-19.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
B.
Governance: Section 2: General Administration & Section 4: Financial Operations
David Collier made a motion to Approve policy updates.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
C.
Human Resources Report
David Collier made a motion to Approve HR report.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
III. Finance
A.
Update of November 2019 Financials
Budget was for 1000 students; at 1026 students
90% attendance; still has some room
Not quite concerned yet
Doing well with budget
90% attendance; still has some room
Not quite concerned yet
Doing well with budget
B.
Approval of Check Register
Lynne Beaver made a motion to Approve November check register.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
C.
2018-19 Audit Review
Albert Ray made a motion to Approve the 2018-19 audit.
Matt Samson seconded the motion.
Received audit; it was a clean audit. Finance Committee agrees to pass
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
IV. New Business
A.
Facilities Renovations Update
David Collier made a motion to Move forward to purchasing the elementary school.
Albert Ray seconded the motion.
Questions: Where is the conversation about financing; servicing the debt?
Berry and Ray toured the buildings and has an assessment of what needs to be done; met with principals; working on scope; estimated repairs $6M to $7M. Traditional financing; did speak with a bank about possible help with a bond
Due diligence package put together to submit to local and national lenders. Berry to share package with Dave Collier.
Comprehensive list of needs; understanding what are the priorities?
Dr. Strickland has spoken with Dr. Bedell; not expected to have any issues.
The board VOTED to approve the motion.
Berry and Ray toured the buildings and has an assessment of what needs to be done; met with principals; working on scope; estimated repairs $6M to $7M. Traditional financing; did speak with a bank about possible help with a bond
Due diligence package put together to submit to local and national lenders. Berry to share package with Dave Collier.
Comprehensive list of needs; understanding what are the priorities?
Dr. Strickland has spoken with Dr. Bedell; not expected to have any issues.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
B.
APR and 2019 MAP Data Update
Reschedule this for January due to the absence of Dr. Tamara Burns.
Dr. Strickland gave an overview but Burns will speak to the specifics.
Dr. Strickland gave an overview but Burns will speak to the specifics.
C.
CLMH Contract
Albert Ray made a motion to Approve the CLMH contract.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
D.
Innovare Contract and Proposal
David Collier made a motion to Approve the Innovare contract.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
V. Calendar
A.
Upcoming Dates
Dr. Strickland discussed board meetings in January, 2020 and February, 2020 will be at the high school and middle schools respectively.
VI. Closing Items
A.
Motion/Vote to Close Meeting Pursuant to RSMo Section 610.021 Subsection (3) Personnel
B.
Adjourn Meeting
Lynne Beaver made a motion to Close the meeting.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:27 PM.
Respectfully Submitted,
Matt Samson
C.
Motion to go into Closed Session
Lynne Beaver made a motion to Enter into closed session.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
Intro of principals:
Marcy Clay, HPA ES: Teamwork to move into new building; staff coming together; (11) new teachers straight out of college; Hogan Young Leaders Academy--4th & 5th graders: development of compassionate leaders; consultants to work with students to develop leadership skills; mentoring of 2nd & 3rd graders by 4th & 5th graders.
Annelise London, HPA MS: Student culture not where it was last year; it is not perfect this year but the student climate is much more calm and peaceful than it was last year; stronger focus on learning; just finished second evaluate cycle; in Sept to November comparison the goal was 30 points but increased to 49 for ELA and math goal was 21 but maintained the 21.
Edwin Wright, HPA HS: 40% of student body are freshmen; lots of environmental changes; calmer class periods and hallways; struggle is long term subs; saw growth in the evaluate cycle; shifting from 8 periods to block scheduling in the second semester.