Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy Board Meeting
Date and Time
Monday July 22, 2019 at 5:30 PM
Location
5809 Michigan Ave. Kansas City, MO 64130
Posted:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, July 22nd at the district office at 5809 Michigan Ave.
The tentative agenda of this meeting includes:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, July 22nd at the district office at 5809 Michigan Ave.
The tentative agenda of this meeting includes:
Directors Present
Alexis Petri, David Collier (remote), Matt Samson, Robin Carlson
Directors Absent
Kirra Jones, Lynne Beaver
Guests Present
Dana Cutler, Jayson Strickland, Tamara Burns, Tanya Shippy
I. Opening Items
A.
Call the Meeting to Order
Alexis Petri called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Jul 22, 2019 at 5:31 PM.
B.
Vision Statement Read
C.
Record Attendance and Guests
D.
Adoption of Agenda
Robin Carlson made a motion to accept the Agenda.
Matt Samson seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Comments from Public
F.
Comments from the Superintendent
Comments from Superintendent- Beginning of the year calendar updates. Started a social-emotional training called Passport to Success. This is a partnership with De La Salle Charter School. New teachers first day will be on July 31st. Convocation on August 1st will be at the Kauffman Center this year. School Smart KC will pay for the breakfast. Aug. 7 is back to school night at each of the school locations. Time is 3:30 pm-7:30. Students begin Aug. 12. In the process to apply for a Real World Learning Grant with Kauffman for our high school students to graduate with market value assets. This is also a partnership with De La Salle Charter School.
G.
Comments from the Board President
Comments from the Board President
Alexis Petri announced her resignation from the Hogan Board. Will be available for a couple months to help with transition to support.
Alexis Petri announced her resignation from the Hogan Board. Will be available for a couple months to help with transition to support.
II. Consent Agenda
A.
Approval of Minutes from June 28, 2019 Board Meeting Session
Matt Samson made a motion to approve items A - E Consent Agenda items. Hogan Preparatory Academy Board Meeting (Conference Call) on 06-28-19.
Robin Carlson seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Employment of Certified Personnel
Matt Samson made a motion to approve A - E Consent Agenda items.
Robin Carlson seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Approval of Food Service Contract
Matt Samson made a motion to approve A - E Consent Agenda items.
Robin Carlson seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Approval of Parallel Contract
Matt Samson made a motion to approve A - E Consent Agenda items.
Robin Carlson seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Approval of Thera Fit Contract
Matt Samson made a motion to approve A - E Consent Agenda items.
Robin Carlson seconded the motion.
The board VOTED unanimously to approve the motion.
III. Superintendent's Report
A.
State of the District-Academics
Dr. Burns shared…State of the District - Academics. She shared background info regarding how the state holds schools accountable. Dr. Burns also shared how Hogan Preparatory Academy compares with other schools. APR longitudinal data was shared from 2014-2018. APR for 2018 was 63.5% based on 5 standards including academic achievement, subgroup achievement, college and career ready, attendance, and graduation rate. Accreditation levels were explained. Hogan is currently provisionally accredited. Information was presented regarding APR scores for surrounding districts/schools and it was noted that Hogan is ranking close to the bottom of the list with APR at 63.5% in 2018. Map Performance Index (MPI) in ELA and Math was shared. Dr. Burns shared that our goal is to be at 300 or above. We were 258 in Math and 191.9 Math, again among the lowest in our area. Dr. Burns shared that Math APR is expected to drop in 2019-20 because we will no longer have Hold Harmless points. Dr. Burns shared the plan for improving APR for ELA and Math going forward including benchmarks and targets. Eureka Math will be implemented for 2019-2020. It was noted that the high performing UCM sponsored schools use Eureka Math.
B.
Facilities Update
Dr. Shippy shared- It’s summertime and the facilities staff is working on all our locations. District office is moving upstairs to the second floor and we are sharing spaces with two other organizations in the building. At the middle school and high school, the cleaning staff is still working in the buildings. The middle school has the Upper Room summer school program on site, so they are a bit behind schedule. We are talking about rotating summer school sites next year to avoid the same school being used. Drew is hanging new blinds at the middle school. However, the big project is the elementary school with the Mary K. Kelly Center. There are many renovations and painting to ensure the building is completed on time. All classrooms are supposed to be finished by July 26th with the exception of two 5th grade classroom and the music room. Time is of the essence. We have just a little time before new teachers arrive and new students on August 12th. The only concern which may not be completed on time will be the elementary playground. FYI- KCNA closed and we were able to pick up some really neat stuff from their school. We will pick the items up on tomorrow at 10:00 AM.
C.
Enrollment Update
Dr. Burns shared the enrollment update. To date, 384 students new to Hogan have enrolled through the SchoolAppKC common application process. We currently have a waiting list for 4th and 9th grade. At capacity, the enrollment at the elementary is 352; 338 have completed the entire registration process. Middle School capacity is 325; 248 have completed the enrollment process. High School capacity is 355; 343 have completed enrollment. A total of 929 have completed the registration process. Our goal is 15% over capacity, 1184.
IV. Finance
A.
Update of June 2019 Financials
Update from June 2019 Financials: Tracy Null provided an update of June Financials. Cash flow will be an issue due to the settlements. In addition, summer school payroll was not taken into consideration. Spread across so many accounts, we cannot pay the big bills. May need to consolidate some accounts.
B.
Approval of Check Register
Matt Samson made a motion to approve the check register as presented.
Robin Carlson seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Finance committee Recruitment and Purpose
Finance committee Recruitment and Purpose- Dr. Shippy discussed this committee. They would meet prior to the board meeting, and make a recommendation to approve in these meetings. There cannot be a quorum. It would be a committee of two or three board members who would meet 30 - 45 minutes in person or virtually. Does anyone have the time and could serve on the committee. The goal is to make the district sustainable and stable. This would need to be a mixture of board members (no more than 3), Hogan staff, and outside people. This is okay with our bi-laws. Paul could be a part of this meeting, but this could be a conflict of interest. A more appropriate person would be a financial person from a non-profit like the accounting department of the YMCA or something like that. Matt, Robin, and Dave will be on the committee.
V. New Business
A.
2019-2020 Board of Directors Officers
Board of Director and Officers:
Currently- Alexis Petri is the Board Chair, Kira is the Vice President, and Matt is the treasurer. Dr. Petri made the recommendation for Matt Samson to be the Board President. Are there recommendations for Board Vice President or Board Treasurer? Dr. Strickland will organize a time for the board members to further discuss.
Formal Nomination for Matt Samson as Board President. (Matt stepped out in the hall)
Robin Carlson seconded the motion. The board VOTED unanimously to approve the motion.
Currently- Alexis Petri is the Board Chair, Kira is the Vice President, and Matt is the treasurer. Dr. Petri made the recommendation for Matt Samson to be the Board President. Are there recommendations for Board Vice President or Board Treasurer? Dr. Strickland will organize a time for the board members to further discuss.
Formal Nomination for Matt Samson as Board President. (Matt stepped out in the hall)
Robin Carlson seconded the motion. The board VOTED unanimously to approve the motion.
VI. Closing Items
A.
Motion/Vote to Close Meeting Pursuant to RSMo Section 610.021 Subsection (3) Personnel
Alexis Petri made a motion to Close Meeting Pursuant to RSMo Section 610.021 and 61..022 Subsection Personnel and Legal at 8:19 PM.
Matt Samson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Alexis Petri |
Aye
|
| Lynne Beaver |
Absent
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Kirra Jones |
Absent
|
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:19 PM.
Respectfully Submitted,
Tamara Burns
Alexis Petri made a motion to adjourn the meeting.
Matt Samson seconded the motion.
The board VOTED unanimously to approve the motion.