The Academy of Alameda Charter School Board

Minutes

Board Meeting

Date and Time

Wednesday October 23, 2024 at 6:30 PM

Location

Room TBD

Directors Present

A. Price, C. Robie, D. Forbes, J. Laird, J. Laird, M. Payne

Directors Absent

K. McCoy, R. Rentschler, W. Schaff

Guests Present

C. Chilcott, D. Espinosa, J. Yang (remote), Jenniferalaird@yahoo.com, N. Stewart (remote), macheop@gmail.com

I. Opening Items

A.

Call the Meeting to Order

C. Robie called a meeting of the board of directors of The Academy of Alameda Charter School Board to order on Wednesday Oct 23, 2024 at 6:33 PM.

B.

Record Attendance

II. Open Session

A.

Report Out Any Actions Taken In Closed Session

No action taken in closed session.

III. Consent Agenda

A.

Approve Draft Meeting Minutes

D. Forbes made a motion to approve the minutes from Board Meeting on 08-29-24.
A. Price seconded the motion.
The board VOTED to approve the motion.
Roll Call
R. Rentschler
Absent
A. Price
Aye
K. McCoy
Absent
W. Schaff
Absent
J. Laird
Aye
M. Payne
Aye
J. Laird
Aye
D. Forbes
Aye
C. Robie
Aye

B.

Approve Special Board Meeting Minutes

D. Forbes made a motion to approve the minutes from Special Board Meeting on 09-09-24.
A. Price seconded the motion.
The board VOTED to approve the motion.
Roll Call
W. Schaff
Absent
M. Payne
Aye
J. Laird
Aye
R. Rentschler
Absent
J. Laird
Aye
D. Forbes
Aye
A. Price
Aye
K. McCoy
Absent
C. Robie
Aye

C.

Check Registers

D.

Credit Card Statements

E.

Vote on Consent Agenda

D. Forbes made a motion to approve the consent agenda.
A. Price seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Laird
Aye
M. Payne
Aye
J. Laird
Aye
W. Schaff
Absent
K. McCoy
Absent
D. Forbes
Aye
A. Price
Aye
C. Robie
Aye
R. Rentschler
Absent

IV. Board Communication

A.

Financial Presentation

N. Stewart gave a financial update.  D. Forbes asked about the parcel tax and said he would love to see AUSD Parcels tax compared to ours vs the city's. J. Yang advised she does have the numbers.  D. Forbes said he would like to go into it in more detail.  N. Stewart gave an update on the audit and that we are looking good to have the audit completed on time.  She also gave an update on some legislations as well as some policies like the independent studies.

B.

Academic Presentation

Principal McGeorge gave an update of what has been going on here at AoA.  She explained we are outperforming the state.  A, McGeorge advised we need to focus on students who have an IEP, newcomer students and black and African American students since those are the ones who need more attention.   K. Welch asked what Peer-Teach is.  A. McGeorge explained it is where a teacher is training a student.  D. Forbes asked what the parent engagement aspect in the learning is.  A. McGeorge advised that the parents are told that as an example that the students need to read more so the parent has to practice with them more, but that it may be difficult if the parent does not speak English, so we have a plan. A. McGeorge advised what are the next steps that we are doing to improve our team to be more prepared to teach our students who are emerging with either special education needs or language needs.  MS will begin student led conferences, so many students are excited about AMP, spirit week will be for the whole school together.  Lots of exciting events for the whole school!  J. Whatley said it was very comforting to hear that everyone can have an elective and that all the students will be okay.  A. Price  wanted to give kudos to A. McGeorge and J. Whatley and said that their energy is visible and speaks volumes.  D. Forbes said he is feeling optimistic.   C.  Robie advised that her positivity and love for the school and students is evident and gives a great feeling for the school and what to expect.

C.

Enrollment Update

C. Chilcott provided an enrollment updated.  She advised only 8th grade is closed the other grades are on hold.  We had a total of 88% retention rate.  C. Chilcott provided a projected enrollment.  K.   Welch asked if the TK is mostly out of district are we concerned with the out of district percentage for future years.  C. Chilcott advised yes that is why we will be monitoring it.  K. Welch asked if the cinema add are still going.  C.  Chilcott advised yes they are still going.  

D.

Vote on Independent Study Policy

D. Forbes made a motion to approve the revised Independent Study Policy as presented.
J. Laird seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Laird
Aye
D. Forbes
Aye
M. Payne
Aye
K. McCoy
Absent
A. Price
Aye
J. Laird
Aye
C. Robie
Aye
R. Rentschler
Absent
W. Schaff
Absent

E.

Vote on the Education for Homeless Children and Youth Policy

J. Laird made a motion to approve the revised Homeless Children and Youth Policy as presented.
M. Payne seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Price
Aye
W. Schaff
Absent
D. Forbes
Aye
R. Rentschler
Absent
J. Laird
Aye
C. Robie
Aye
J. Laird
Aye
K. McCoy
Absent
M. Payne
Aye

F.

Vote on the Immunization Policy

A. Price made a motion to approve the revised Immunization Policy as presented.
J. Laird seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Robie
Aye
A. Price
Aye
W. Schaff
Absent
D. Forbes
Aye
J. Laird
Aye
J. Laird
Aye
R. Rentschler
Absent
K. McCoy
Absent
M. Payne
Aye

G.

Vote on the Nondiscrimination Statement

M. Payne made a motion to votes to approve the revised Nondiscrimination Statement as presented.
J. Laird seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Price
Aye
W. Schaff
Absent
D. Forbes
Aye
K. McCoy
Absent
R. Rentschler
Absent
C. Robie
Aye
J. Laird
Aye
M. Payne
Aye
J. Laird
Aye

H.

Vote on the Uniform Complaint Policy and Procedures

A. Price made a motion to approve the revised Uniform Complaint Policy and Procedures as presented.
D. Forbes seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Forbes
Aye
J. Laird
Aye
A. Price
Aye
R. Rentschler
Absent
J. Laird
Aye
M. Payne
Aye
W. Schaff
Absent
C. Robie
Aye
K. McCoy
Absent

I.

Vote on the AoA Bylaws

D. Forbes made a motion to approve the revised AoA Bylaws as presented.
J. Laird seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Robie
Aye
K. McCoy
Absent
J. Laird
Aye
R. Rentschler
Absent
W. Schaff
Absent
M. Payne
Aye
A. Price
Aye
J. Laird
Aye
D. Forbes
Aye

J.

Board Committee Reports

Finance committee- discussed and advised will need to meet to approve the 1st interim.

 

Student success-  Gave the definition of what they came up with what a successful student is defined as by the student success.  C. Robie asked if it was ok to put on the consent agenda in November.

 

Governance committee-  did not meet but will go over some policies in next meeting.

V. Closing Items

A.

Individual Board Member Reports

D. Forbes asked when is AUSD voting on our charter renewal.  C. Chilcott advised November 12.

B.

Executive Director Report

C.

Upcoming Board Meetings

D.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:17 PM.

Respectfully Submitted,
C. Robie