The Academy of Alameda Charter School Board
Minutes
Board Meeting
Date and Time
Thursday February 15, 2024 at 6:30 PM
Directors Present
A. Price, C. Robie, D. Forbes, J. Thompson, K. McCoy, R. Rentschler, T. Ruiz, W. Schaff
Directors Absent
None
Guests Present
A. Gilcrease, C. Chilcott, D. Espinosa, J. Yang (remote), L. Rubin
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Public Comment on Closed Session Item
II. Open Session
A.
Report Out Any Actions Taken In Closed Session
| Roll Call | |
|---|---|
| A. Price |
Aye
|
| T. Ruiz |
Aye
|
| W. Schaff |
Aye
|
| C. Robie |
Aye
|
| J. Thompson |
Aye
|
| D. Forbes |
Aye
|
| K. McCoy |
Aye
|
| R. Rentschler |
Aye
|
B.
Public Comment
III. Consent Agenda
A.
Approve Draft Meeting Minutes
Teresa wants to pull item A from consent agenda and ammend 2A by deleting bullet points 2-4. Changes made to previous minutes and approved.
| Roll Call | |
|---|---|
| W. Schaff |
Aye
|
| A. Price |
Aye
|
| K. McCoy |
Aye
|
| R. Rentschler |
Aye
|
| D. Forbes |
Aye
|
| J. Thompson |
Aye
|
| C. Robie |
Aye
|
| T. Ruiz |
Aye
|
B.
Check Registers
C.
Credit Card Statements
D.
Revision of Floating Holidays Policy For Non-Exempt Staff
E.
Vote on Consent Agenda
| Roll Call | |
|---|---|
| J. Thompson |
Aye
|
| W. Schaff |
Aye
|
| A. Price |
Aye
|
| C. Robie |
Aye
|
| T. Ruiz |
Aye
|
| D. Forbes |
Aye
|
| R. Rentschler |
Aye
|
| K. McCoy |
Aye
|
IV. Board Communication
A.
Financial Updates
B.
Middle School Mid-Year Update
A. Gilcrease gave an overview into data with students vs CAASP data. Math intervention has been very noticeable due to the teacher training. We have 7 newcomers (someone who does not know any English whatsoever as they come from different countries). vs last years 1 newcomer. A. Gilcrease gave kudos to A. McGeorge and J. Whatley for their AMP program to help them accelerate their learning. J. Whatley encouraged to try the peer teach program which has given results and in hopes of accommodating 7th and 8th grade as well. A. Gilcrease advised that as a school AoA is doing good in communication between ES and MS, supporting deans, principals and RJ, student activities and events (i.e. student of the month), etc.
J. Whatley wanted to tell A. Gilcrease she enjoyed the presentation.
A. Price echoed great presentation and gave kudos to J. Whatley for being a teacher but also finding time to learn new ways to encourage students to learn.
C.
Mid-Year LCAP Presentation
C. Chilcott gave the LCAP update. She advised we maintained in ELA and increased in math. We show as being below in English but it was due to merging the K-8 program so it was explained. Next month we start collecting data for next years LCAP.
A. Price asked if the process to collecting parent data is available in different languages or if it is only in English. D. Forbes advised to focus on 21.1 chronic absence and advised CA state is above 50 and Ruby Bridges is at 34.3, which shows we are doing well.
D.
24-25 Lottery and Enrollment Update
C. Chilcott gave an update on the lottery. She advised that the elementary school waitlisted any applications received from February 1st on. Working on "Camp Olympian" and what that will look like. She explained how we made 98 offers for 6th grade and this means that even with attrition it will still be good.
E.
Board Committee Reports
• Finance Committee - did not meet.
• Student Success Committee - wonderful presentation by Leah
• Governance Committee - Regina Brown joined committee, discussed by laws and policies. Will meet on March 4th and finish bylaws and policies so as to present to the board prior to the April meeting so as to vote on it.
V. Closing Items
A.
Individual Board Member Reports
C. Robie advised that after the March meeting there will be an assessment on Board on Track about the ED.
B.
Executive Director Report
C. Chilcott reminded them that the Form 700 will be due Mid March.
C.
Upcoming Board Meetings
March 28
J. Yang advised very few changes from last time. Increased by 5.3 thousand from previous forecast.
Instead of 20 students for TK it should be updated to 24.