The Academy of Alameda Charter School Board

Minutes

Board Meeting

Date and Time

Thursday June 15, 2023 at 6:30 PM

Location

Room 106

Directors Present

A. Price, C. Robie, D. Forbes, K. Welch, K. Zimmerman, R. Rentschler, W. Schaff

Directors Absent

T. Ruiz

Guests Present

C. Chilcott, D. Espinosa, I. Castro Sanchez

I. Opening Items

A.

Call the Meeting to Order

D. Forbes called a meeting of the board of directors of The Academy of Alameda Charter School Board to order on Thursday Jun 15, 2023 at 6:38 PM.

B.

Record Attendance

R. Rentschler arrived in the middle of closed session. 

C.

Public Comment on Closed Session topics

D.

Closed Session:

II. Open Public Session

A.

Report Out on Any Actions From the Closed Session

The Board voted with five ayes and two abstentions to approve the Administrative Panel’s Findings of Fact and Recommendation for Expulsion with Suspended Enforcement Regarding Confidential Student Discipline Matter Case No.: 89175. They are subject to follow terms of their probation as determined by the Administrative Panel. These terms include but are not limited to: attending counseling, participating in Restorative Justice processes, and developing a Behavior Contract and Safety Plan and/or Behavior Support Plan designed to ensure the safety of all other AOA scholars and staff, including the Pupil themselves. These terms will last for the 23-24 school year.

B.

The Board Reviews The Academy of Alameda's Mission and Envisioned Future Statements

C.

General Public Comments

III. Consent Agenda

A.

Approve Draft Meeting Minutes

C. Robie made a motion to approve the minutes from Board Meeting on 05-25-23.
K. Welch seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Forbes
Aye
W. Schaff
Aye
T. Ruiz
Absent
K. Welch
Aye
C. Robie
Aye
K. Zimmerman
Aye
A. Price
Aye
R. Rentschler
Aye

B.

Check Registers & Credit Card Statement

C.

AUSD 23-24 Food Services Contract

D.

EdTec Three Year Contract

E.

Vote on Consent Agenda

C. Robie made a motion to approve the consent agenda as is.
K. Welch seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Forbes
Aye
K. Welch
Aye
R. Rentschler
Aye
K. Zimmerman
Aye
W. Schaff
Aye
A. Price
Aye
T. Ruiz
Absent
C. Robie
Aye

IV. Action Items

A.

Vote for A Three-year Board of Director Terms

C. Robie made a motion to The Academy of Alameda Board of Directors votes to accept this board slate for a three year term as presented: Keith McCoy Carole Robie Jezra Thompson Kristin Welch.
K. Zimmerman seconded the motion.
The board VOTED to approve the motion.
Roll Call
W. Schaff
Aye
R. Rentschler
Aye
T. Ruiz
Absent
D. Forbes
Aye
A. Price
Aye
C. Robie
Aye
K. Zimmerman
Aye
K. Welch
Aye

B.

Vote for A One-year Board of Director Term

K. Welch made a motion to The Academy of Alameda Board of Directors votes to accept this board slate for a one year term beginning July 1 for the 23-24 school year: Teresa Ruiz.
A. Price seconded the motion.
The board VOTED to approve the motion.
Roll Call
K. Welch
Aye
C. Robie
Aye
K. Zimmerman
Aye
T. Ruiz
Absent
R. Rentschler
Aye
W. Schaff
Aye
A. Price
Aye
D. Forbes
Aye

V. Board Communication

A.

Board Committee Reports

Finance committee- nothing to report

Student success committee- will meet in August.

Governance committee- nothing to report.

B.

Facility Safety Plans Update

C. Chilcott presents fence and gate project to the board with estimated $17,000 in cost that the school will need to pay out of pocket.

C. Chilcott updated board on the status of the TK bathrooms.  D. Forbes asked to ensure we are at the top of facilities list with of all the new plumbing and facilities changes for TK.

Facilities list is over in 2026-2027 school year.

C. Chilcott advised of possible front entry systems.  D. Forbes communicated thoughts on letting parents know about the security system and educating them on how it works and getting their comments on it.

C. Chilcott advised the painting of the lockers would cost about $84,000 to paint.

C. Chilcott reminded the board that the Williams walkthrough will be happening in the fall to make sure that all supplies and facilities are safe for all students.

VI. Action Items

A.

Pay Increase Proposal

K. Welch made a motion to increase the following hourly pay/salary schedules by one step and a 2% for all staff for the 2023-24 School Year (Beginning with their first pay check as designated in the 2023-24 Employee Work Schedule) except for the new middle school principal and the executive director.
C. Robie seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Forbes
Aye
C. Robie
Aye
K. Welch
Aye
W. Schaff
Aye
R. Rentschler
Aye
A. Price
Aye
T. Ruiz
Absent
K. Zimmerman
Aye

B.

2023-24 K-8 School Budget

W. Schaff made a motion to approve the 23-24 budget as presented.
A. Price seconded the motion.
The board VOTED to approve the motion.
Roll Call
K. Zimmerman
Aye
W. Schaff
Aye
A. Price
Aye
C. Robie
Aye
D. Forbes
Aye
T. Ruiz
Absent
K. Welch
Aye
R. Rentschler
Aye

C.

Local Control and Accountability Plan (LCAP)

W. Schaff made a motion to approve the Local Control and Accountability Plan as presented.
C. Robie seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Forbes
Aye
K. Zimmerman
Aye
A. Price
Aye
W. Schaff
Aye
C. Robie
Aye
T. Ruiz
Absent
K. Welch
Aye
R. Rentschler
Aye

D.

Student Accountability Report Card (SARC)

C. Robie made a motion to accept that the Student Accountability Report Card for The Academy of Alameda was posted on the State of California's SARC website by the February 1, 2023 deadline as required.
W. Schaff seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Robie
Aye
K. Welch
Aye
R. Rentschler
Aye
D. Forbes
Aye
T. Ruiz
Absent
K. Zimmerman
Aye
A. Price
Aye
W. Schaff
Aye

E.

23-24 Board Meeting Calendar

C. Robie made a motion to accept the 23-24 board meeting calendar as presented.
W. Schaff seconded the motion.

D. Espinosa will send out calendar invites the following week.

The board VOTED to approve the motion.
Roll Call
K. Zimmerman
Aye
A. Price
Aye
D. Forbes
Aye
R. Rentschler
Aye
W. Schaff
Aye
C. Robie
Aye
K. Welch
Aye
T. Ruiz
Absent

F.

Vote For New Board Officer: President

A. Price made a motion to appoint Bill Schaff for a one year term as board president beginning July 1 for the 23-24 school year.
C. Robie seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Robie
Aye
K. Zimmerman
Aye
T. Ruiz
Absent
K. Welch
Aye
W. Schaff
Aye
D. Forbes
Aye
R. Rentschler
Aye
A. Price
Aye

G.

Voting For A New Board Vice President

C. Robie made a motion to appoint Kristin Welch for a one year term as board vice-president beginning July 1 for the 23-24 school year.
W. Schaff seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Robie
Aye
A. Price
Aye
R. Rentschler
Aye
D. Forbes
Aye
T. Ruiz
Absent
K. Zimmerman
Aye
K. Welch
Aye
W. Schaff
Aye

H.

Voting For A New Board Secretary

K. Welch made a motion to appoint Carole Robie for a one year term as board secretary beginning July 1 for the 23-24 school year.
A. Price seconded the motion.
The board VOTED to approve the motion.
Roll Call
K. Zimmerman
Aye
K. Welch
Aye
W. Schaff
Aye
T. Ruiz
Absent
D. Forbes
Aye
C. Robie
Aye
A. Price
Aye
R. Rentschler
Aye

I.

Voting For A New Board Treasurer

C. Robie made a motion to appoint David Forbes for a one year term as board treasurer beginning July 1 for the 23-24 school year.
W. Schaff seconded the motion.
The board VOTED to approve the motion.
Roll Call
R. Rentschler
Aye
W. Schaff
Aye
K. Welch
Aye
K. Zimmerman
Aye
T. Ruiz
Absent
C. Robie
Aye
D. Forbes
Aye
A. Price
Aye

J.

Compensation Study

K. Welch made a motion to approve the compensation study as presented.
C. Robie seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Robie
Aye
W. Schaff
Aye
A. Price
Aye
R. Rentschler
Aye
K. Welch
Aye
T. Ruiz
Absent
K. Zimmerman
Aye
D. Forbes
Aye

K.

Executive Director Contract

K. Welch made a motion to approve on the Executive Director's contract as presented.
C. Robie seconded the motion.
The board VOTED to approve the motion.
Roll Call
T. Ruiz
Absent
K. Welch
Aye
D. Forbes
Aye
W. Schaff
Aye
A. Price
Aye
R. Rentschler
Aye
K. Zimmerman
Aye
C. Robie
Aye

VII. Closing Items

A.

Board Member Reports

B.

Executive Director Report

C.

Upcoming Board Meetings

D.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:36 PM.

Respectfully Submitted,
D. Forbes