No action taken in closed session.

None available due to Credit card changes switching over to Christine, once Bank of Marin approves will upload on the following Board meeting.

T. Levine-Hall advised of how our SPED eligibility breakdown when compared to AUSD.  Elementary school currently has 8% of students with needs and Middle school has about 15% when compared to AUSD's 12%.  We have one student who is using James Baldwin which is a more streamline school for the student.  Both C. Robie and D. Forbes asked for clarification about what "more streamline" refers to.  T. Levine-Hall explained this would be more focused training for this particular student.  Currently 83% of our elementary school students and 91% of the middle school students spend 90% or more in the normal school day and not in specialized teaching for them because they are progressing to that point. A. Price asked if these numbers refer to students that have IEP's only or anyone with a disability. T. Levine-Hall wants to encourage more strength with behavior goals and plans. AoA has held 3 Triennial and 2 students qualify.  AoA has had 10 initial IEP initial assessments and 3 qualified and pending 6 and 1 did not qualify. AoA has done 9 ERMHS assessments of those, 3 approved and 3 pending.  AoA has done 3 FBA assessments and 2 were approved with 1 pending. A. Price acknowledged that she believes all students should have an IEP but asked about the 504 plans.  She also asked if the students who do not qualify for a 504 or IEP will not be ignored but rather receive the treatment they need.  T. Levine-Hall stated he speaks and works with the principals closely to make sure that the students are getting the help they need.  K. Zimmerman asked if only ERHMS students are getting mental health services or only if they have an IEP.  T. Levine-Hall provided the current SPED team staffing. D Forbes asked if there is any difference with the future TK plans.  T. Levine-Hall advised it would not affect the areas provided but rather what the workload will look like and affect mental health department. D. Forbes asked how this support compares to other places that he has worked at.  T.  Levine-Hall stated AoA has more IA's than other schools and stated that the fact that we have a school psychologist is very beneficial.  A. Price asked if the contracted help comes over and only works with students or helps with the teachers as well. L. Rubin stated that the speech pathologist will work to see if any other students need any help and will recommend, they get that help. T. Levine-hall stated as a department they just established a flow chart for the ERMHS referral process. M. Thorman commented the way that SPED and GenEd are working together is exciting as they are working hand and hand. D. Forbes asked what number of students with IEP's would require hiring an in-house speech pathologist.  M. Thorman advised that it was not an extra cost and hence would be beneficial. A. Price noted that 17% of students are on the autism spectrum and the in-house speech pathologist works with them. 

C. Chilcott advised room 106 is a large space and being able to warm it up is an issue and we have not been able to do accommodate it yet. Staff is cold in that room, it would be much more so for little children.  C. Chilcott is advising of a possible bathroom in 106 vs a feasible walk for the children.  C. Chilcott also advised that there needs to be a safe TK play space and based on AUSD's schedule all of this does not seem feasible in the time period provided.  L. Rubin advised she is looking for a full day schedule for TK as it is for Kindergarten.  C. Chilcott advised the staffing ratio is currently 12:1 but is most likely changing soon to 10:!.  Also Tk requires 9 hours of program and staffing for that needs to be looked into.  Currently we are working on work orders to fix the building up to TK code and working on looking into enrollment.

J. Yang advised AoA net income is -167K.  J. Yang advised we will be getting the grant in March that is not planned to be used until future years.  J.  Yang explained by the end of the year we should have about 2.04B M not including the 1.74M in LAIF, totaling 3.78B at the end of the year. 

• Finance Committee- W. Schaff advised met on Nov. 8 and the state is predicting deficits so we will need all of our reserves given the tough times that lie ahead.
• Marketing Committee- K. Welch advised did not meet in November and next meeting is Dec 8.  Focus groups are in progress.  K. Welch advised that the Alameda journal will contain an AoA sticker that way providing enrollment information and will only be sent to Alameda residents to promote enrollment.
• Student Success Committee-C. Robie advised had lots of success and spoke about ways to determine how to share with the board as well as with parents' ways about how our students are doing socially and academically. We also got to hear about the CASP results, and we scored better than the county and the state.
• Governance Committee -K. Zimmerman advised met on Nov 7th and reviewed our goals and talked about onboarding new board members.  She also stated there may be some board members that did not receive the full training and will work with Randy's experience to add to the ongoing onboarding training. Also reminded the board that it is all of our jobs to be recruiting members.  They also spoke about starting and implementing a succession plan.

AUSD approached C. Chilcott and S. Perkins about AoA renting out the facilities as they have a shortage of staff to facilitate the rental process. This will mean that we use our own custodial staff but we need to use AUSD district fee structure for rental costs and expenses. C. Chilcott advised that by doing so we are being a good neighbor and have quite a few people wanting to rent it already and if it is not agreed upon the space will remain empty and nobody will take it over. 

K. Welch asked if TYR rented the gym previously during school hours and made it more complicated with the afterschool program.  C. Chilcott advised that this is something the school would have to decide.  K. Welch expressed her concerns of having both at the same time and asked them if so, the school can decide when to rent out.  

C.  Robie asked about liability and if this is something we have looked into.  C. Chilcott advised each one has to have their own insurance.  C. Robie also expressed if the added workload for the janitors is being taken into consideration.  C. Chilcott advised that the rotation of cleaning would change and not so much what they would normally do. 

A. Price found some typos in the draft for the facility classifications and stated wanted clarification on no bbq's outside and no raffles.  C. Chilcott advised AUSD specifically advised no for raffles.

Nothing to report.