The Academy of Alameda Charter School Board
Minutes
Board Meeting
Date and Time
Tuesday December 15, 2020 at 6:30 PM
Directors Present
A. Price (remote), C. Robie (remote), D. Forbes (remote), K. Zimmerman (remote), Q. Chu (remote), R. Brown (remote), R. Whittaker (remote), W. Schaff (remote)
Directors Absent
None
Guests Present
M. Huxley (remote), S. Hottinger (remote), S. Ivery (remote), T. Ammar (remote)
I. Opening Items
A.
Call the Meeting to Order
D. Forbes called a meeting of the board of directors of The Academy of Alameda Charter School Board to order on Tuesday Dec 15, 2020 at 6:34 PM.
B.
Zoom Meeting Agreements and Protocol
C.
Record Board Member Attendance (Roll Call)
D.
The Board Reviews The Academy of Alameda's Mission and Envisioned Future Statements
E.
General Public Comments
No Public Comment.
II. Consent Agenda
A.
Draft Meeting Minutes
R. Whittaker made a motion to approve the minutes from Board Meeting on 11-19-20.
W. Schaff seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Check Register & Credit Card Statement
C.
Vote on Consent Agenda
R. Whittaker made a motion to Approve consent Agenda.
W. Schaff seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Price |
Aye
|
| R. Whittaker |
Aye
|
| D. Forbes |
Aye
|
| R. Brown |
Aye
|
| C. Robie |
Aye
|
| Q. Chu |
Aye
|
| W. Schaff |
Aye
|
| K. Zimmerman |
Aye
|
III. Board Communications
A.
Board Member Reports
R. Brown - Suggested that an email go out to parents reminding them of the Board Meetings and how to attend.
C. Robie - suggested that a note be sent to employees from the staff thanking them for their work.
B. Schaff - gave appreciation to board members for how they have worked well together through the 2020 year.
R. Whittaker - will donate art projects & materials to AoA elementary school.
Q. Chu - Thanked board members and staff and wished everyone happy holidays.
K. Zimmerman - Wished everyone a happy holiday and thanks to board members and staff.
A. Price - will work with a local philanthropy group to see how to earn additional funding for AUSD schools and will report back.
D. Forbes - Thanks to board members and staff for their continued dedication.
C. Robie - suggested that a note be sent to employees from the staff thanking them for their work.
B. Schaff - gave appreciation to board members for how they have worked well together through the 2020 year.
R. Whittaker - will donate art projects & materials to AoA elementary school.
Q. Chu - Thanked board members and staff and wished everyone happy holidays.
K. Zimmerman - Wished everyone a happy holiday and thanks to board members and staff.
A. Price - will work with a local philanthropy group to see how to earn additional funding for AUSD schools and will report back.
D. Forbes - Thanks to board members and staff for their continued dedication.
B.
Board Committee Reports
C. Robie reported on the Student Success Committee:
The committee will move forward with using additional measures other than academic data and evidence such as student engagement data to measure student outcomes. The committee reported on staff morale and indicated that the virtual community building activity day was a big success. The Instructional leaders reported that student attendance continued to be a challenges in some instances. The students who have been attending the learning hubs have been reported as feeling successful. The Elementary school is looking at revamping the emerging bilingual literacy program.
The Student Success Committee will report to the board on February 25th 2021.
The committee will move forward with using additional measures other than academic data and evidence such as student engagement data to measure student outcomes. The committee reported on staff morale and indicated that the virtual community building activity day was a big success. The Instructional leaders reported that student attendance continued to be a challenges in some instances. The students who have been attending the learning hubs have been reported as feeling successful. The Elementary school is looking at revamping the emerging bilingual literacy program.
The Student Success Committee will report to the board on February 25th 2021.
C.
Distance Learning Hub Update
M. Huxley provides an update to the AoA Distance Learning Hub Plan.
D.
Enrollment Update - For the 2021/22 School Year
M. Huxley presented an K-8 Enrollment Update for the 2021/22 School year.
IV. Action Items
A.
The Academy of Alameda's COVID-19 Health and Safety Reopening Plan
C. Robie made a motion to Accept The Academy of Alameda's COVID-19 Health and Safety Reopening Plan.
Q. Chu seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Forbes |
Aye
|
| K. Zimmerman |
Aye
|
| A. Price |
Aye
|
| Q. Chu |
Aye
|
| R. Whittaker |
Aye
|
| C. Robie |
Aye
|
| R. Brown |
Aye
|
| W. Schaff |
Aye
|
B.
Elementary and Middle School 1st Interim Reports
S. Ivery presented the Elementary & Middle School 1st Interim Reports.
R. Whittaker made a motion to Approve the 1st Interim for the Elementary and Middle School.
C. Robie seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| R. Whittaker |
Aye
|
| D. Forbes |
Aye
|
| C. Robie |
Aye
|
| A. Price |
Aye
|
| Q. Chu |
Aye
|
| W. Schaff |
Aye
|
| K. Zimmerman |
Aye
|
| R. Brown |
Aye
|
C.
The Academy of Alameda's 2019/20 Financial Audit
S. Ivery presented the The Academy of Alameda's 2019/20 Financial Audit
W. Schaff made a motion to Approve The Academy of Alameda's 2019/20 Financial Audit.
R. Whittaker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Robie |
Aye
|
| W. Schaff |
Aye
|
| R. Brown |
Aye
|
| R. Whittaker |
Aye
|
| D. Forbes |
Aye
|
| A. Price |
Aye
|
| Q. Chu |
Aye
|
| K. Zimmerman |
Aye
|
D.
20-21 Elem & Middle School LCFF Budget Overview for Parents
S. Ivery presented on the 20-21 Elem & Middle School LCFF Budget Overview for Parents
Board members suggested creating a simplified version of the Elem & Middle School LCFF Budget Overview for parents to make it easier for families to understand. There was another suggestion for S. Ivery to present to the budget to interested parents/guardians.
Board members suggested creating a simplified version of the Elem & Middle School LCFF Budget Overview for parents to make it easier for families to understand. There was another suggestion for S. Ivery to present to the budget to interested parents/guardians.
C. Robie made a motion to Approve the 20-21 Elem & Middle School LCFF Budget Overview for Parents.
A. Price seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| K. Zimmerman |
Aye
|
| W. Schaff |
Aye
|
| R. Whittaker |
Aye
|
| D. Forbes |
Aye
|
| R. Brown |
Aye
|
| Q. Chu |
Aye
|
| C. Robie |
Aye
|
| A. Price |
Aye
|
E.
Campus Search and Seizure Board Policy
The Academy of Alameda's Campus Search and Seizure Board Policy will be tabled for now and voted on at a later date. A Price and R. Brown will meet with the Executive Director to review changes to the draft policy prior to it being brought back to the full Board for a vote.
F.
Vote on New AoA Logo Adoption Process
R. Whittaker made a motion to Approve Logo decision process 2 - that the Board President, Executive Director, and Marketing Committee Chair makes the decision (vote, if there is no consensus) after receiving input from the rest of the Marketing Committee, OLT, and the Board.
A. Price seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Price |
Aye
|
| W. Schaff |
Aye
|
| K. Zimmerman |
Aye
|
| R. Whittaker |
Aye
|
| D. Forbes |
Aye
|
| R. Brown |
Aye
|
| Q. Chu |
Aye
|
| C. Robie |
Aye
|
V. Closing Items
A.
Review of January 14 Board Meeting Key Agenda Topics
Topics that will be presented at the January 14th Board Meeting will be:
- Possible changes to the lottery procedures
- School Reopening proposal
B.
Preview 1/24 Board Retreat Topics
The topics that will be presented at the January 24th Board Retreat will be:
AoA Reopening plan.
AoA Reopening plan.
- National Equity Project workshop for the Board
- Closed Session: Executive Director's Job Description
- Reopening Plan presentation
C.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:05 PM.
Respectfully Submitted,
D. Forbes