The Academy of Alameda Charter School Board
Minutes
Board Meeting
Date and Time
Thursday October 22, 2020 at 6:30 PM
Directors Present
A. Price (remote), C. Robie (remote), D. Forbes (remote), K. Zimmerman (remote), Q. Chu (remote), R. Brown (remote), R. Whittaker (remote), W. Schaff (remote)
Directors Absent
None
Guests Present
M. Huxley (remote), M. Thorman (remote), S. Hottinger (remote), S. Ivery (remote), T. Ammar (remote)
I. Opening Items
A.
Call the Meeting to Order
D. Forbes called a meeting of the board of directors of The Academy of Alameda Charter School Board to order on Thursday Oct 22, 2020 at 6:32 PM.
B.
Zoom Meeting Agreements and Protocol
C.
Record Board Member Attendance (Roll Call)
D.
The Board Reviews The Academy of Alameda's Mission and Envisioned Future Statements
E.
Public Comments on Closed Session Item
No public comments were made.
F.
Closed Session: Public Employee: Discipline/Dismissal/Release
G.
Return To Public Session
No actions were taken.
H.
General Public Comments
No public comment were made.
II. Consent Agenda
A.
Draft Meeting Minutes
C. Robie made a motion to approve the minutes from Board Meeting on 09-29-20.
R. Brown seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Check Register & Credit Card Statement
D. Forbes made a motion to Approve Check Register & Credit Card Statement.
Q. Chu seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| W. Schaff |
Aye
|
| C. Robie |
Aye
|
| R. Brown |
Aye
|
| K. Zimmerman |
Aye
|
| R. Whittaker |
Aye
|
| D. Forbes |
Aye
|
| A. Price |
Aye
|
| Q. Chu |
Aye
|
C.
Updated Board Policy: Campus Search and Seizure
This item will be pulled from the consent agenda and put on as an action item at a future Board meeting.
D.
Updated Updated Board Policy:Educational Records and Student Information
D. Forbes made a motion to Approve the Updated Board Policy: Educational Records and Student Information.
C. Robie seconded the motion.
Motion passed based on edits done on page 5.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| R. Whittaker |
Aye
|
| K. Zimmerman |
Aye
|
| Q. Chu |
Aye
|
| C. Robie |
Aye
|
| R. Brown |
Aye
|
| D. Forbes |
Aye
|
| A. Price |
Aye
|
| W. Schaff |
Aye
|
E.
Updated Board Policy:Immunization
F.
Updated Board Policy: Education for Homeless Children and Youth
G.
ASES Memorandum of Understanding Between ASUD and The Academy of Alameda
H.
Vote on Consent Agenda
R. Brown made a motion to Pull consent Items B, C & D for discussion. Approve the rest of the consent items. After discussion, there was a new motion to approve all items on the consent agenda except for item C which was pulled to be placed on a future agenda.
C. Robie seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Robie |
Aye
|
| R. Brown |
Aye
|
| A. Price |
Aye
|
| W. Schaff |
Aye
|
| Q. Chu |
Aye
|
| D. Forbes |
Aye
|
| R. Whittaker |
Aye
|
| K. Zimmerman |
Aye
|
III. Board Communications
A.
Board Member Reports
B.
Board Committee Reports
Q. Chu - ED Support and Evaluation Met on Oct 1st. Went over ED goals.
R. Whittaker - Met Marketing & Fundraising Committee.
R. Whittaker - Met Marketing & Fundraising Committee.
C.
Presentation On Distance Learning Hubs
M. Thorman presented on Distance Learning Hubs for the 20/21 school year opening November 2nd.
D.
2021/22 Enrollment Recruitment Plan
M. Huxley presented on the 2021/22 Enrollment Recruitment Plan. Enrollment information will be shared in future Board meetings
E.
Equity and Inclusion Design Group Meeting Report Out
M. Huxley presented on the Equity and Inclusion Design Group Meeting held October 3. The next meeting is scheduled for November 14.
IV. Action Items
A.
Executive Director Recommendation to Board On AoA's Reopening Plan Timeline
M. Huxley presented on Executive Director Recommendation to Board On AoA's Reopening Plan Timeline. The plan called for the Kindergarten to open for partial on-site learning on Dec. 7th, 2020, the first grade on Jan. 11th, 2021 and the second grade on Jan. 18th, 2021.
D. Forbes made a motion to Pass the Executive Director Recommendation to Board On AoA's Reopening Plan Timeline.
R. Whittaker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| K. Zimmerman |
Aye
|
| A. Price |
Aye
|
| R. Whittaker |
Aye
|
| D. Forbes |
Aye
|
| R. Brown |
Aye
|
| W. Schaff |
Aye
|
| Q. Chu |
Aye
|
| C. Robie |
Aye
|
B.
The Academy of Alameda Board of Directors Resolution in Support of Proposition 15
C. Robie made a motion to approve Resolution #10.22.20.1 - The Academy of Alameda Board of Directors Resolution in Support of Proposition 15.
W. Schaff seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| K. Zimmerman |
Aye
|
| W. Schaff |
Aye
|
| A. Price |
Aye
|
| C. Robie |
Aye
|
| D. Forbes |
Aye
|
| Q. Chu |
Aye
|
| R. Brown |
Aye
|
| R. Whittaker |
Aye
|
C.
The Academy of Alameda Board of Directors Resolution Specific To the City of Alameda's Measure Z
D. Forbes made a motion to approve Resolution #10.22.20.2 - The Academy of Alameda Board of Directors Resolution Specific To the City of Alameda's Measure Z.
R. Whittaker seconded the motion.
The motion did not carry.
| Roll Call | |
|---|---|
| K. Zimmerman |
No
|
| C. Robie |
No
|
| A. Price |
No
|
| Q. Chu |
No
|
| R. Brown |
No
|
| D. Forbes |
No
|
| W. Schaff |
No
|
| R. Whittaker |
Aye
|
D.
The Academy of Alameda Board of Directors Resolution in Support of Proposition 16
R. Whittaker made a motion to approve Resolution #10.22.20.3 - The Academy of Alameda Board of Directors made to approve Resolution Proposition 16.
A. Price seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Forbes |
Aye
|
| W. Schaff |
Aye
|
| C. Robie |
Aye
|
| Q. Chu |
Aye
|
| K. Zimmerman |
Aye
|
| A. Price |
Aye
|
| R. Brown |
Aye
|
| R. Whittaker |
Aye
|
V. Closing Items
A.
Review of Key November 19 Board Meeting Agenda Topics
Board members discussed agenda items for November 19th Board meeting.
W. Schaff made a motion to Approve November 19 Board Meeting Agenda Topics.
R. Whittaker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| R. Whittaker |
Aye
|
| A. Price |
Aye
|
| W. Schaff |
Aye
|
| D. Forbes |
Aye
|
| K. Zimmerman |
Aye
|
| R. Brown |
Aye
|
| Q. Chu |
Aye
|
| C. Robie |
Aye
|
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:13 PM.
Respectfully Submitted,
D. Forbes