The Academy of Alameda Charter School Board
Minutes
Board Meeting
Date and Time
Thursday September 26, 2019 at 6:30 PM
Location
401 Pacific Avenue, Alameda CA 94501 (Home Office, Lower 2nd Quad)
Directors Present
A. Price, C. Robie, D. Forbes, K. Zimmerman, Q. Chu, R. Whittaker, W. Schaff
Directors Absent
None
Guests Present
H. Spongberg, M. Huxley, N. Bullock, Regina Brown, S. Ivery
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
D. Forbes called a meeting of the board of directors of The Academy of Alameda Charter School Board to order on Thursday Sep 26, 2019 at 6:32 PM.
Everyone introduced themselves for the guest Regina Brown.
C.
C. Public Comments
No public comments at this time.
D.
The Board of Directors Reviews The Academy of Alameda's Mission and Envisioned Future Statements
R. Whittaker read the mission statement and the envisioned future.
II. II. Consent Agenda
A.
September 12 Board Meeting Minutes
C. Robie made a motion to approve minutes from the Special Meeting to vote on the MS Charter on 09-12-19 Special Meeting to vote on the MS Charter on 09-12-19.
Q. Chu seconded the motion.
The board VOTED unanimously to approve the motion.
B.
August Check & Credit Card Registers
C.
Ever Forward Overnight Field Trip
D.
Updated Uniform Complaint Policy (UCP)
E.
Vote on Consent Agenda
D. Forbes made a motion to approve the consent agenda.
W. Schaff seconded the motion.
The board VOTED unanimously to approve the motion.
III. Board Communications
A.
Board Member Reports
D. Forbes noted: AUSD is dedicating district office in honor of Niel Tam on October 11th at 4:30 to 6pm.
B.
Principal Report - Elementary Academic Performance Report and Support Plan
N. Bullock gave a report on Academic Assessments at AoA Elementary: Reading, Writing and Math assessments.
Graphs on ELA/Math scores Met & Exceeded (3rd and 4th grades) were presented.
The graph and handout The Seven Circle Model was elaborated: above the green line changes and interventions.
The Board unanimously appreciated the interesting and thorough report on key points on Academic Assessments at AoA Elementary.
Graphs on ELA/Math scores Met & Exceeded (3rd and 4th grades) were presented.
The graph and handout The Seven Circle Model was elaborated: above the green line changes and interventions.
The Board unanimously appreciated the interesting and thorough report on key points on Academic Assessments at AoA Elementary.
C.
Executive Director Report
M. Huxley gave a report on AoA Organizational Leadership Team, coached by Ken Yale, and presented the pre-populated Matrix -- but living document.
Deep Learning Conference: Matt Huxley and Miranda Thorman attended. Deep Learning Process acquires Six Global Competencies.
- Regina Brown left the meeting.
Deep Learning Conference: Matt Huxley and Miranda Thorman attended. Deep Learning Process acquires Six Global Competencies.
- Regina Brown left the meeting.
D.
Fall Enrollment Presentation Part II
M. Huxley showed AoA MS Enrollment Map 2019--20.
Free or reduced lunch percentages. Do families qualify or not -- deadline 10/31/2019. Discussion.
C. Robie brought up the question, would AoA do our own lunch program regardless of AUSD qualification standards.
R. Whittaker introduced the idea of finding out if there were lunch providers that school lunch could be outsourced to.
Free or reduced lunch percentages. Do families qualify or not -- deadline 10/31/2019. Discussion.
C. Robie brought up the question, would AoA do our own lunch program regardless of AUSD qualification standards.
R. Whittaker introduced the idea of finding out if there were lunch providers that school lunch could be outsourced to.
E.
Middle School Charter Renewal Update
M. Huxley's brief statement on submitting the Middle School Renewal Petition with Appendices on Tuesday 9/24/2019.
M. Huxley's update on a couple of topics on the petition: Teacher Credentials Data and AUSD Site Visit Schedule 10/8 and 10/10.
M. Huxley's update on a couple of topics on the petition: Teacher Credentials Data and AUSD Site Visit Schedule 10/8 and 10/10.
F.
Communication Plan Update
M. Huxley listed some communications related Home Office action items: ASK-presentation, parent support letters, and business/ community member support letters, Alameda Magazine article.
PDF letter and the intro to be emailed to the board members along with the sign up instructions. The goal for each board member to get three signatures.
Alameda Magazine article about the AoA 10th Year Anniversary.
PDF letter and the intro to be emailed to the board members along with the sign up instructions. The goal for each board member to get three signatures.
Alameda Magazine article about the AoA 10th Year Anniversary.
G.
New Laws Impacting Charter Schools
M. Huxley introduced a presentation on bills impacting charter schools.
Some questions impacting AoA will require contacting the attorney.
Some questions impacting AoA will require contacting the attorney.
IV. Action Items:
A.
2018/19 Unaudited Actuals
S. Ivery presented 2018-2019 Unaudited Actuals.
D. Forbes asked for the cash flow projections for our LAIF account for the next board meeting.
D. Forbes asked for the cash flow projections for our LAIF account for the next board meeting.
W. Schaff made a motion to approve the 2018/19 Unaudited Actuals.
K. Zimmerman seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Closed Session: Gov’t Code § 54957(b): Executive Director Goals
Ref. a document Draft of Executive Director Goals 2019-20.
Postponed until next board meeting. A revised version will be printed out for the board members.
No action taken.
Close Session will be moved to the beginning of the meeting.
Postponed until next board meeting. A revised version will be printed out for the board members.
No action taken.
Close Session will be moved to the beginning of the meeting.
V. Closing Items
A.
Review of Key Agenda Topics for October 24 Board Meeting
M. Huxley listed key agenda topics: MS Data Presentation, Approve Local Indicators for ES/MS Dashboard, Financial Update, Charter Petition Update, Larson Communications Update, Strategic Plan Update, Update Fiscal and Attendance Policies, Polished Draft of Executive Director Goals, Introducing Updated Website.
B.
Adjourn Meeting
D. Forbes made a motion to adjourn the meeting.
Q. Chu seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:20 PM.
Respectfully Submitted,
D. Forbes