Final

The Academy of Alameda Charter School Board

Board Meeting

Date and Time

Thursday June 12, 2025 at 6:30 PM PDT

Location

The Academy of Alameda

401 Pacific Ave

Alameda, CA 94501 

Room 203

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
  A. Call the Meeting to Order Discuss William Schaff 1 m
  B. Record Attendance   Damaris Espinosa 2 m
  C. Public Comment   William Schaff 2 m
   

Public comment on the closed session item. Allotted time for comments is two (2) minutes per speaker.

  
II. Closed Session 6:35 PM
  A. Executive Director's Draft Evaluation Discuss William Schaff 20 m
   

The Board will discuss the Executive Director's Draft Evaluation

  
III. Open Session 6:55 PM
  A. Open Public Session and Report Out on Any Actions From the Closed Session Discuss William Schaff 1 m
  B. Public Comment FYI William Schaff 5 m
   

Public comment on any item not listed on the agenda. Allotted time for comments is two (2) minutes per speaker.

  
IV. Consent Agenda 7:01 PM
  A. Approve Draft Meeting Minutes Approve Minutes William Schaff 2 m
    Approve minutes for Board Meeting on May 22, 2025  
  B. Check Registers FYI William Schaff 1 m
  C. Credit Card Statements FYI William Schaff 1 m
  D. AoA Employee Handbook for 2025-26 FYI William Schaff 1 m
   

This is an updated Academy of Alameda employee handbook for the 2025-26 school year.

  
  E. Application for Title Funds FYI William Schaff 1 m
   

Voting for approval to continue applying for the same Title grants:

 

  • Title I, Part A (Basic Grant)
  • Title II, Part A (Supporting Effective Instruction)
  • Title III English Learner
  • Title IV, Part A (Student and School Support)
  
  F. EPA Expenditures FYI William Schaff 1 m
   

Approving the estimated amount in AoA's 25-26 budget to be spent using Education Protection Account (EPA) funds.

 

Background:

The Education Protection Account (EPA) was created in November 2012 by Proposition 30, The Schools and Local Public Safety Protection Act of 2012, and it was implemented in 2013. The EPA is governed by Section 36 of Article XIII of the California Constitution, which was amended by Proposition 55 in November 2016. 
(California Department of Education Website)

  
  G. AUSD and AoA 25-26 Food Services Contract FYI William Schaff 1 m
   

This is the Food Services Contract between the Alameda Unified School District and Academy of Alameda for 2025-26.

  
  H. AUSD and AoA 25-26 ASES Grant FYI William Schaff 1 m
   

This is the ASES After School Program Grant between the Alameda Unified School District and Academy of Alameda for 2025-26.

  
  I. Vote on Consent Agenda Vote William Schaff 1 m
V. Action Items 7:11 PM
  A. Approve 25-26 Board Meeting Calendar Vote William Schaff 5 m
   

The approval of the 2025-26 Board Meeting Calendar

 

Draft Resolution: 

The Academy of Alameda Board of Directors votes to approve the 2025-26 Board Meeting Calendar as presented

 

 

  
  B. Vote on the LCAP and Local Indicators for 2025-26 Vote Christine Chilcott 20 m
   

Executive Director Chilcott will give an updated presentation on on the LCAP (Local Control Accountability Plan) and the accompanying Local Indicators.

 

What is the LCAP?

 

The LCAP is the Local Control Accountability Plan, a three-year plan that describes the goals, actions, services, and expenditures to support positive student outcomes that address state and local priorities. In addition to the LCFF (Local Control Funding Formula) Budget Overview for Parents and Goals and Actions, it highlights targeted funds focused on Increased or Improved services for Foster Youth, English Learners, and Low-income students.

 

What are Local Indicators?

California's accountability system is based on a multiple measures system that assesses how local educational agencies (LEAs) and schools are meeting the needs of their students. Those LCFF (Local Control Funding Formula) priorities for which there is no state level data collected are referred to as local indicators. 

 

The seven local indicators are:

  • Basic Services and Conditions (Priority 1)
  • Implementation of State Academic Standards (Priority 2)
  • Parent and Family Engagement (Priority 3)
  • School Climate (Priority 6)
  • Access to a Broad Course of Study (Priority 7)
  • Coordination of Services for Expelled Students (Priority 9, for county offices of education [COEs] only)
  • Coordination of Services for Foster Youth (Priority 10, for COEs only) 

 

Draft Resolution: 

The Academy of Alameda Board of Directors votes to approve the LCAP and the Local Indicators for 2025-26 as presented.

  
  C. Vote on the 2025-26 TK-8 Schoolwide Budget Vote William Schaff 15 m
   

A discussion and vote on the 25-26 AoA TK-8 school-wide budget

 

Draft Resolution: 

The Academy of Alameda Board of Directors votes to approve the 25-26 budget as presented.

 

 

  
  D. Approval of the new AoA Flag Policy Vote William Schaff 5 m
   

This is a newly created flag policy that determines how to display the United States flag. This policy closely mirrors flag policies from Alameda Unified School District and neighboring school districts.

 

Draft Resolution: 
The Academy of Alameda Board of Directors votes to approve the new flag policy as it is presented.

 

  
  E. Approval of the updated Acceleration and Retention Policy Vote William Schaff 5 m
   

The Acceleration and Retention policy was revised and updated by the Board Governance Committee from its previous adoption in March 2011.

 

Draft Resolution: 
The Academy of Alameda Board of Directors votes to approve the updated Acceleration and Retention policy as it is presented.

  
  F. Vote on the Executive Director Compensation Vote William Schaff 5 m
   

A review and vote on the Executive Director's 2025-26 compensation per her three year contract, 2023-26.

  
  G. The following individuals were nominated to receive a 3-year term beginning July 1, 2025 through June 30, 2028: Vote William Schaff 5 m
   

Nomination for 25-28 Term: 
 

  • David Forbes 
  • Randy Rentschler 
  • Amy Price

 

Draft Resolution: 

The Academy of Alameda Board of Directors votes to accept this board slate for a three year term as presented.

  
  H. Vote for a One Year Board Officers Slate from July 1, 2025 through June 30, 2026 Vote William Schaff 5 m
   
  • Chair of the Board: David Forbes
  • Vice Chair: Jennifer Laird 
  • Secretary: Carole Robie 
  • Treasurer: Bill Schaff

 

Draft Resolution: 

The Academy of Alameda Board of Directors votes to accept this board officers slate for a one year term beginning July 1, 2025 through June 30, 2026 as presented.

  
VI. Board Communication 8:16 PM
  A. Board Committee Reports Discuss William Schaff 15 m
   

Reports from the following committees:
 

  • Finance Committee
  • Student Success Committee
  • Governance Committee 
  
VII. Closing Items 8:31 PM
  A. Individual Board Member Reports FYI William Schaff 5 m
  B. Executive Director Report FYI Christine Chilcott 5 m
  C. Upcoming Board Meetings FYI William Schaff 2 m
   

Monday and Tuesday, August 18 and 19, times TBD :

 

Board Retreat 

 

  
  D. Adjourn Meeting William Schaff