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The Academy of Alameda Charter School Board

Board Meeting

Date and Time

Wednesday October 25, 2023 at 6:30 PM PDT

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
  A. Call the Meeting to Order Discuss William Schaff 1 m
  B. Record Attendance   Damaris Espinosa 2 m
II. Closed Session 6:33 PM
  A. Executive Director's Goals and Evaluation Discuss Carole Robie 30 m
   

A review of the Executive Director's 24-25 goals, and the evaluation process and timetable.

  
III. Open to Public Session 7:03 PM
  A. Open Public Session and Report Out On Any Items From Closed Session FYI William Schaff 5 m
  B. The Board Reviews The Academy of Alameda's Mission and Envisioned Future Statements FYI William Schaff 2 m
   

OUR MISSION:

The Academy of Alameda equitably develops students into critical thinkers and life-long learners who navigate the world with integrity and who apply their learning to empower themselves and their communities

 

OUR ENVISIONED FUTURE:

The Academy of Alameda envisions a future where all students are successful, and their destinies are not determined by their demographics.

  
  C. General Public Comment FYI William Schaff 5 m
IV. Consent Agenda 7:15 PM
  A. Approve Draft Meeting Minutes Approve Minutes William Schaff 2 m
    Approve minutes for Board Meeting on September 28, 2023  
  B. Check Registers FYI William Schaff 1 m
  C. Credit Card Statements FYI William Schaff 1 m
  D. Vote on Consent Agenda Vote William Schaff 1 m
V. Action Item 7:20 PM
  A. FY 23 Unaudited Actuals and FY 24 August Financial Update Vote Jean Yang 20 m
   

Jean Yang from EdTec will present the:

 

 

  • Fiscal Year 24 August Financial Update
  • Fiscal Year 23 Unaudited Actuals - To Be Voted On (Unaudited Actuals are the final financial statements of how FY23 ended.)
  • Fiscal Year 24 Title Funds Application For Funding (Consolidated Application is our application for Title funding, we are applying to Title I-IV, per usual.)- To Be Voted On

Draft Motion: The Academy of Alameda Board of Directors votes on the Fiscal Year 23 Unaudited Actuals and the Fiscal Year 24 Title Funds Application For Funding as presented.

  
VI. Board Communication 7:40 PM
  A. 23-24 Enrollment Update and Enrollment and Marketing Plans for the 24-25 SY Discuss Christine Chilcott 25 m
   

ED Chilcott will give the board an update on the 23-24 enrollment numbers and discuss the enrollment plans for the 24-25 SY including an update on Transitional Kindergarten (TK), and the marketing plans for enrollment. 

  
  B. Follow Up: Board on Track Assessment Discuss Carole Robie 20 m
   

A follow up on the Board on Track Assessment from the September Board Meeting led by Board Secretary, Carole Robie.

  
  C. Board Committee Reports Discuss William Schaff 15 m
   

Reports from the following committees:
 

  • Finance Committee
  • Student Success Committee
  • Governance Committee 
  
VII. Action Items 8:40 PM
  A. Voting For A New Vice President Vote William Schaff 5 m
   

Draft Resolution: The Academy of Alameda Board of Directors votes to appoint Keith McCoy beginning October 25 as Vice President for the 23-24 school year.

  
  B. Switching Bank Vote William Schaff 5 m
   

The AoA Board needs to formally vote on the decision to switch banks from Bank of Marin to Wells Fargo Bank.

 

Draft Motion: The Academy of Alameda Board of Directors votes to move our banking from Bank of Marin to Wells Fargo Bank.

 

  
VIII. Closing Items 8:50 PM
  A. Individual Board Member Reports Discuss William Schaff 5 m
  B. Executive Director Report FYI Christine Chilcott 5 m
  C. Upcoming Board Meetings Discuss William Schaff 2 m
   

November 16:

 

Strategic Plan Year One Goals

First Interim

Special Education Update

  
  D. Adjourn Meeting William Schaff