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The Academy of Alameda Charter School Board

Board Meeting

Date and Time

Thursday September 30, 2021 at 6:30 PM PDT

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Call the Meeting to Order   David Forbes 1 m
  B. Record Board Member Attendance (Roll Call)   David Forbes 2 m
  C. Zoom Meeting Agreements and Protocol   Taqua Ammar 1 m
   
This is a meeting of the Board. The Board is composed of 8 voting members and 1 non-voting member, the Executive Director. We are using the following protocols to guide our meeting:
  • This meeting is being recorded
  • If someone wishes to speak during the appropriate time, they will use the ‘raise hand’ icon or will raise their hand on video.
  • Please mute yourself when you enter the meeting and while someone else is talking. 
  • Make sure your name is spelled correctly. 
  • Use reactions to give a "thumbs-up" or "clap."

 

  
  D. The Board Reviews The Academy of Alameda's Mission and Envisioned Future Statements   David Forbes 1 m
   
Mission: The Academy of Alameda equitably develops students into critical thinkers
and life-long learners who navigate the world with integrity, and who apply their learning
to empower themselves and their communities.

Envisioned Future: 
We envision a future where all of our students are successful,
and their destinies are not determined by their demographics.
 
  
  E. General Public Comments   David Forbes 5 m
II. Consent Agenda 6:40 PM
  A. Draft Meeting Minutes Approve Minutes David Forbes 1 m
   
Meeting Minutes from:
  • June 24  Board Meeting
  • August 26 Board Meeting


 
 
    Approve minutes for Board Meeting on August 26, 2021  
  B. Check Register & Credit Card Statement FYI David Forbes 1 m
   
Approve the credit card statements and Bank of Marin check registers for July and August.
Approve the June credit card statement.
*The June check register will be on the October 28 Board agenda.
  
  C. Vote on Consent Agenda Vote David Forbes 1 m
III. Board Communications 6:43 PM
  A. Introduction of Our New Director of Operations, Sharon Perkins FYI Matt Huxley 10 m
  B. Board Committee Reports FYI David Forbes 20 m
   
Committee chairs update work in committees
  
  C. Fall 2021/22 K-8 Enrollment Report Discuss Matt Huxley 30 m
  D. Update on Consolidating AoA's Two Schools Into One K-8 Discuss Matt Huxley 15 m
  E. 2021/22 Enrollment Plan (For 2022/23 School Year) Discuss Matt Huxley 20 m
  F. Finance Update Discuss Matt Huxley 30 m
   
Update on 2021/22 School Budgets
 
IV. Action Items 8:48 PM
  A. Campus and Student Safety Search Policy Vote Matt Huxley 20 m
  B. Elementary and Middle School California Dashboard Local Indicators Reports Vote Matt Huxley 20 m
   
Background:
The State Board of Education (SBE) approved standards for the local indicators that support an LEA in measuring and reporting progress within the appropriate priority area. The approved performance standards require a local educational agency (LEA) to:
 Annually measure progress on the local performance indicator based on locally available data.
 Report results at a regularly scheduled public meeting of the local governing board.
 Report results to the public through the Dashboard. 
The 5 local indicators are:
  1. Appropriately Assigned Teachers, Access to Curriculum-Aligned Instructional Materials, and Safe, Clean and Functional School Facilities (LCFF Priority 1
  2. Implementation of State Academic Standards (LCFF Priority 2)
  3. Parent Engagement (LCFF Priority 3)
  4. School Climate (LCFF Priority 6)
  5. Access to a Broad Course of Study (LCFF Priority 7)
  
  C. AoA Board Vote on Allowing Board and Board Committees to Continue to Meet Virtually Through October Vote David Forbes 15 m
   
Background: 
The passage of AB 361 allows public bodies to dispense with certain normally applicable Brown Act teleconferencing requirements wherever a public body holds a meeting during a proclaimed state of emergency and one of three conditions are met:
  1. State or local officials have imposed or recommended measures to promote social distancing; or
  2. The meeting is for the purpose of determining, by a majority vote, whether as a result of the state of emergency, meeting in person would present imminent risks to the health or safety of attendees; or
  3. The body has determined, by a majority vote, that, as a result of the state of emergency, meeting in person would present imminent risks to the health or safety of attendees.
AB 361 provides that if a state of emergency remains in place, a local agency must make the following findings by majority vote every 30 days, in order to continue using the bill’s exemption to the Brown Act teleconferencing rules:
(A) The legislative body has reconsidered the circumstances of the emergency; and
(B) Either of the following circumstances exists:
(1) the state of emergency continues to directly impact the ability of board members to meet safely in person, or
(2) State or local officials continue to impose or recommend social distancing measures.

Draft Motion: The Academy of Alameda Board of Directors approves continuing to hold Board meetings and Board committee meetings virtually through October 31, 2021 due to the state of emergency related to COVID-19 that continues to directly impact the ability of board members and attendees to meet safely in person pursuant to AB 361.
 
V. Closing Items 9:43 PM
  A. Board Member Reports Discuss David Forbes 10 m
  B. Review of Key October 28 Board Meeting Agenda Topics Discuss Matt Huxley 5 m
   
Key Topics Include:
 
  • 2021/22 Budget update
  • Star Reading and Math Beginning of Year Assessment Data
  • ESSER III Spending Plan
  • AoA Board Vote on Allowing Board and Board Committees to Meet Virtually Through November
  • Board Committee Reports
  • Update and vote on consolidation of AoA's Two LEAs into One
  • 2021/22 Board Development Goals Areas
  • ED Transition Work Update
  
  C. Adjourn Meeting Discuss David Forbes 1 m