The Academy of Alameda Charter School Board

Board Meeting

Date and Time

Tuesday June 25, 2019 at 6:30 PM PDT

Location

401 Pacific Avenue, Alameda CA - Room 201

Agenda

      Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Record Attendance and Guests  
  B. Call the Meeting to Order   David Forbes 1 m
  C. C. Public Comments   David Forbes 1 m
  D. The Board of Directors Reviews The Academy of Alameda's Mission and Envisioned Future Statements   David Forbes 2 m
   
Mission: The Academy of Alameda equitably develops students into critical thinkers
and life-long learners who navigate the world with integrity, and who apply their learning
to empower themselves and their communities.

Envisioned Future: We envision a future where all of our students are successful,
and their destinies are not determined by their demographics.
 
II. II. Consent Agenda 6:34 PM
  A. Approve the May 2019 Check Register and Credit Card Statement Vote Stacie Ivery
   
Approve the May 2019 check register and credit card statement.
 
  B. Approve May 30 Board Meeting Minutes Approve Minutes Matt Huxley
     
  C. Vote on Consolidated Applications (ConApp) Vote Stacie Ivery
  D. Approval of the 990 Vote Stacie Ivery
   

The IRS Form 990 is the reporting form that many federally tax-exempt organizations must file with the IRS each year - even if they do not pay federal taxes. This form allows the IRS and the general public to evaluate a nonprofit’s operations; it includes information on the nonprofit’s mission, programs, and finances.

 
  E. AUSD/AoA Food Services Agreement Vote Matt Huxley 1 m
   

Each year the Academy of Alameda's Board of Directors votes on the the Food Services Agreement between The Academy and AUSD. There are no discernible changes in the agreement from this year - 2018/19, to next year - 2019/20.

 
  F. General Fiscal/Operational MOU Between AoA and AUSD Vote Matt Huxley 1 m
  G. UPDATED UNIFORM COMPLAINT POLICY Vote Matt Huxley
  H. Vote on Consent Agenda Vote David Forbes 1 m
   

Vote on Consent Agenda Items.

 
III. Board Communications 6:37 PM
 
Academic Excellence
 
  A. Board Member Reports Discuss David Forbes 10 m
  B. Executive Director Report FYI Matt Huxley 10 m
   

Monthly report out by the Executive Director regarding key topics of interest to the Board and school community.

 
IV. Action Items: 6:57 PM
 
Development
 
  A. Vote on Board Members Serving New 3-Year Terms Vote Que Chu 5 m
   
Two Board members, Amy Price and David Forbes are finishing their 3-year terms at the end of June, 2019. Both were nominated at the May 30, 2019 meeting, to serve a new 3-year terms. The Board will vote on each candidate's nomination to serve a new 3-year term beginning July, 2019.
 
  B. Board Officer Nominations Vote Matt Huxley 5 m
   
The Board will vote on 4 Board positions including president, vice president, secretary, and treasurer
Nominated at 5/30/19 Board meeting for these positions: 
David Forbes - President
Que Chu - Vice President
Carole Robie - Treasurer
Bill Schaff - Treasurer
 
  C. Board Meeting/Retreat Calendar - 2019/20 Vote Matt Huxley 15 m
   
The calendar adds back two Board meetings not held in 2018/19 and includes two Board retreats and a special Board meeting (September 12) to vote on the the middle school's charter renewal. The only month without a regularly scheduled board meeting is January, although there is a full-day Board retreat scheduled for Sunday, January 26.
 
  D. Vote on The Academy of Alameda Elementary School LCAP and Federal Addendum Vote Nora Bullock 15 m
   
The LCAP (Local Control Accountability Plan) for  is a tool for LEA's to set goals, plan actions, and leverage resources to meet those goals to improve student outcomes. Local educational agencies applying for ESSA (Every Child Succeeds Act) funds must complete the LCAP Federal Addendum (Addendum) as part of meeting the requirements for the ESSA LEA Plan. In the past, LEA's had to create a separate LEA plan. The new requirement requires LEA's to complete, and their respective Boards to pass, three documents to receive state and federal funding: The LCAP, ConApp, and the Federal Addendum
 
  E. Vote on The Academy of Alameda Middle School LCAP and Federal Addendum Vote Woo Williams 15 m
   

The LCAP (Local Control Accountability Plan) for  is a tool for LEA's to set goals, plan actions, and leverage resources to meet those goals to improve student outcomes. Local educational agencies applying for ESSA (Every Child Succeeds Act) funds must complete the LCAP Federal Addendum (Addendum) as part of meeting the requirements for the ESSA LEA Plan. In the past, LEA's had to create a separate LEA plan. The new requirement requires LEA's to complete, and their respective Boards to pass, three documents to receive state and federal funding: The LCAP, ConApp, and the Federal Addendum

 
  F. The Academy of Alameda Elementary School 2019/20 Budget Vote Stacie Ivery 15 m
  G. The Academy of Alameda Middle School 2019/20 Budget Vote Stacie Ivery 15 m
  H. The Academy of Alameda 3-Year Strategic Plan (2019-2022) Vote Matt Huxley 15 m
   

The Academy of Alameda's Strategic Plan is comprised of four high level organizational focus areas with aligned high leverage priority actions that are designed to move us towards our mission and envisioned future. The priority actions, with an even greater level of detail (including a 3-year timeline for each) will be brought to the Board over the next several months.
 

 
  I. Review of Executive Director's 2018/19 Goals Discuss Matt Huxley 30 m
  J. Approval of The Executive Director's 2019/20 Compensation Vote David Forbes 10 m
V. Closing Items 9:17 PM
  A. Review of August 4, 2019 Board Retreat FYI Matt Huxley 5 m
   
Board Development
   
 
  B. Review August 28 Board Meeting Agenda FYI Matt Huxley 3 m
  C. Adjourn Meeting Vote David Forbes 1 m