No public comment

Christa shared application materials for prospective board member, Dani Siver.  Dani was a founding member of Arco Iris.  

Proposed policy change to dress code from:  "No hats or head scarves to be worn in class unless otherwise noted or approved by the office" to "Hats or head coverings (such as scarves or hoods) are not permitted in class unless they are worn for religious, cultural, or medical reasons, or have been otherwise approved by the office."

Jesús noted he already updated the language shared in a recent newsletter after working directly with a family.  Plan to update the dress code language in student handbook this summer.

Board will vote on this proposed policy change at next meeting.

Jesús proposed to increase the payout for unused PTO from $100 to $200 for full-time teachers. For classified staff/IA's,$150. The goal of this increase is to encourage better attendance during the final two months of the school year. From a budget standpoint, the costs should be relatively neutral, as we’re already spending an average of $300 per day on substitutes to cover absences.  

Jesús reviewed the salary tracking data and employment agreements for 25-26 school year.  The salary rates were increased by 5% for teachers.  Jesús worked with our accountant to create a hourly salary table for instructional assistants.  The increase in pay for classified staff totals $18,000.  Jesús has a plan to make room for this in the budget.

Jillian reviewed results of recent PTO officer elections.  PTO also recruited many volunteers for the various teams.  There is a possible need for additional volunteer coordinators, and they are always open to more volunteers to fill each team.

Board member not needed for June meeting

Academic Excellence

• State and internal assessments in process thru mid- May
• Follow up contact with families based on data analysis and internal conversations regarding additional supports for students

Staff Training and Retention

• Hiring
  • Conducted the first round of interviews for our Kindergarten and P.E. positions. Next round will include a demonstration lesson in classrooms.
• EOY Opportunity for feedback
  • An end of the year anonymous survey (feedback form) was shared recently with our team (both licensed and classified). Asked 3 questions: what went well, what are areas for growth, and how supported they feel.  Jesús reviewed the results from this survey, and compared it with last year's results.  There was a slight decrease in feelings of support from last year to this year.  This may be related to the new reading curriculum, issues around using PTO, and salaries.  Next year, Jesús plans to expand our staff training opportunities thru the NW Regional ESD.  We also increased cost of living by 5% and increased payout of unused PTO. 

Community Engagement and Positive School Culture

• Current and upcoming events  
  • Cultural and/or Joyful Celebrations: 
    • End of year celebrations on May 30th.
    • Graduations/Promotions in June.  Erin can represent the Board at the kinder graduations.  Sarah B. can represent at the 5th grade ceremony. 
• Family Surveys (update)
  • End of year family survey was shared with our community in our newsletters and through Parent Square direct messages/posts. 
    • Board discussed leaving survey open until May 23rd, and will continue to promote.
• Fundraising efforts
  • Total fundraising efforts to date.  Auction data not fully updated in this number.
    • $218,238.69
• Community engagement (outside partnership opportunities)
  • Christa and I partnered with THPRD (Tualatin Hills Parks and Rec Dept) and attended a Dia de los Ninos event on Saturday, May 3rd to promote our school and program.

Financial Responsibility

• Expansion grants - updates
  • CSGF and New Schools
    • We sent all the new requested information. Waiting for June responses.
• Enrollment for 24-25
  • 2024-25: 411 (no changes)
  • 2025-26: 426 (our current enrollment goal is 422 students)
• Facilities costs projections
  • Jesus to continue reviewing and organizing the box of binders with facilities information.  Will work on this over the summer and report back to the Board.

Christa shared our articles of incorporation revision with BSD.

No report available due Board meeting date change.

Development Committee will now meet next week due to Board meeting date change.

• August 15th, 7:30-9pm-  We are hosting the Chamber of Commerce Coffee Connection at Arco Iris.  
• Christa submitted a digital Arco ad to be included in Commerce's summer digital guide
• Jesus to attend May Coffee Connection tomorrow

Charter application formally submitted to TTSD.  The district acknowledged receipt of the application.  They have 30 days to respond and let us know it is complete.

We were not selected to move forward in this process.  The new Executive Director of the program seems more focused on dual language specific programs. Adreana still plans to attend their conference in June, but believes it may not be helpful to pursue accreditation in the future.

Regular Board meeting adjourned at 7:25pm

Executive Session Board Meeting called to order at 7:34pm

• Board reviewed the Executive Director evaluation with Jesús Urdiales 
• Board discussed employment contract of the Executive Director

Executive Session Adjourned at 8:41pm

• Jesus to continue promoting family survey. Erin to post link again on social media.
• Jesus to send areas of growth responses to the Board
• Sarah to add coffee connection planning to Development Committee meeting
• Adreana to ask Chamber contact about numbers for the Coffee Connection in August
• Dani and Sarah Z to connect about board secretary training