Arco Iris Spanish Immersion School

Minutes

May PTO Meeting

Date and Time

Wednesday May 31, 2023 at 6:00 PM

Committee Members Present

L. Peterson (remote), M. Norman (remote)

Committee Members Absent

None

Guests Present

J. Guerra (remote)

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

L. Peterson called a meeting of the PTO Committee of Arco Iris Spanish Immersion School to order on Wednesday May 31, 2023 at 6:03 PM.

C.

Approve Minutes

Motion to approve the minutes from April PTO meeting on 04-26-23.
The committee VOTED to approve the motion.

II. PTO

A.

Board Report

Josh Guerra reported on the Board meeting.  Enrollment is up for next year.  Lower grades have higher enrollment; looking for more families to join the higher grades.  In the middle of the transition for our Executive Director.  Voted earlier this month to approve playground phase 1.  Will be purchasing Snug playground equipment in the next month.  These are loose pieces that will be available next year to bring out for recess and PE.  Will need volunteers to bring out and put away the equipment.  Will also purchase an outdoor rubber mat product to use under the covered area for fall protection.  Will have a work session over the summer to install the tiles.  Looking to acquire a hoop and netting for the asphalt area as well.  

B.

PTO Elections

Nominations:

President: Leslie Peterson

Vice President: Jessica Warner

President-Elect: Crystal Badillo

Secretary: Melissa Norman

Volunteer Coordinators: Alex Thomas, Crystal Badillo, Karen Hernandez, Ingrid Beaver, Kelly Kerr

 

M. Norman made a motion to Approve all nominees for positions.

Jessica Chavez seconded. 

The committee VOTED to approve the motion.

For PTO work groups, Maureen Newman is interested in Spirit Wear.  Kelly Kerr is interested in Uniform Exchange and Book Fair. Tara Iniquez for Dia de los Ninos.  Jessica Chavez for Beaverton Parade.  Karen Hernandez for Teacher Appreciation.  Lulu Humairi for Uniform Exchange and Book Fair.  Robert Maurer for Book Fair.  

C.

PTO Bylaws

Bylaws have been updated.  Positions were removed that were no longer needed and the President-elect was added.  Removed term limits for positions if no one else is interested.  

M. Norman made a motion to approve update PTO bylaws.
The committee VOTED to approve the motion.

D.

Volgistics

Volgistics is the new volunteer platform that will replace Parent Booker.  Switch will happen in July.  Look for more information about signing up to come.  

E.

Fundraising

Last restaurant night for the year was held.  

 

FUNDrive is still ongoing.  We will be posting various collection dates for soft goods and books.  New end date is July 8.

 

 

Bottle Drop raised over $3,000 this school year.  We will hand out bags to students before the end of the school year. 

F.

Spirit Week

Decade Day, Culture Day, Dress up as you want to be Day, Dress as your favorite staff member Day, Anything but a backpack Day.  Themes were chosen by Student Council.  Some parent expressed concern about any themes related to identity.  This concern will be shared with the Director.  Email Leslie, PTO President, if you have concerns you would like to share.

G.

Room Parents

Room Parents, don't forget to fill out the survey that was sent out.  We're looking to see how we can improve this program.  

H.

Uniform Exchange

Will collect clothes that can be passed on during the last week of school.  Uniform exchange event will be August 12-13.

I.

Host Families

Looking for a family to host a high school exchange student.  

J.

Field Day

June 12-13.  Students should wear comfortable shoes and make sure they have water bottles. 

K.

Graduations

June 14-15.  Tickets have not gone out yet.  

III. Other Business

A.

Comments

Car magnets went home today.  Check your kids backpacks for a magnet.  These were sent out for advertising purposes.  

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:17 PM.

Respectfully Submitted,
M. Norman