Board Special Session from 6:01pm-7:11pm  (Executive Search Training)

Executive Session from 7:12pm-7:31pm (Executive Search)

Regular Board meeting from 7:32-

No public comment today

• Steve Kelley from OSBA provided training to the Executive Search Committee on the search process for our new Executive Director.
• Executive Search Committee Members Included:
  • Board Members
  • Perla Murphy- staff
  • Sarah Issacs- parent
  • Jasmine Burch- staff 
  • Jessica Warner- parent, PTO VP
  • Stephanie Devall- parent
  • Crystal Badillo- parent, PTO
  • Sarah Badawi- parent
  • Michele Ston- staff member
  • Alesia Green- parent
  • Mario Barron- parent, Board Emeritus
  • Leslie Peterson- parent, PTO president

Christa Billings called Executive Session to order at 7:12pm (meeting closed to public)

-Executive Search Committee members viewed director applicants in Revelus

Christa Billings closed the Executive Session at 7:31pm

Academic Excellence

• Semester 2, starting Feb 6 (2023) (Report Cards)
• Teachers are completing winter Easy CBM testing (2nd round)
• Literacy curriculum (English and Spanish) in need of review.  We should start this dialogue soon as this involves one of our Strategic Planning Goals.  
• Library is now open thanks to parent volunteers!

Staff Training and Retention

• We are gearing up for beginning stages of recruitment for international teachers (local, Embassy of Spain & Cordell Hull Foundation.)  March we will begin interviews for the 2023-24 year.  Offers will go out in April/May.
• “Intent to Returns” to current staff will go out in late March, April. 
• Follow up to staff about classroom and library equity audits in January staff meetings and PD.  (Strategic Planning Goal) 

Community Engagement and Positive School Culture

• Our staff report to be content and comfortable with responsibilities. In general, less reported behaviors than last year.  Teachers seem more confident in classroom management.
• Held two community feedback events for SIA.  (1/10 English and 1/12 Spanish)  Total of 4 families participated.  Overall feedback was to continue using funds to retain essential personnel. 

Financial Stability

• Open enrollment began on Jan 9 (closes Feb 26) Cyndi reports they are rolling in. Working to schedule school tours for potential families.
• Several 7th graders report they plan on not returning for 8th.  Possibly looking at 10-15 students in 8th grade for 2023-24 year.  Currently, there are 18 students this year.
• Ongoing facility related operating/maintenance costs.   Established a two year record so far.  This third year will provide important data to show trends 2020/21 -2022/2023 Building Maintenance Expense Report 
• Charter School Capital update.  Michelle, Christa, and Perla meet with them weekly.  So far, a great marketing tool for us.

Committee to start working on policies.  Committee meetings to be added to Board on Track.

• Upcoming uniform exchange and bottle drop drop-off
• Sock fundraiser in progress---funds go to playground.  OHSU partnering with this.
• Planning for Friendship Day activities in February.
• In works---another movie night
• Volunteer form went out to the community today vie Parent Square.  Google form.

 ADMw received for (Month):    $293,706.00
 Total income for (Month): $500,196.77
 Cash balance for (Month): $2,430,706.32
 Accts Receivable for (Month): $ 163,491.57
 Net gain/loss for (Month):   $132,857.09
 

• Reminder that we are below enrollment compared to what we budgeted for. 

• Team met last week to re-establish committee goals.  Focusing on community relations, grant applications, fundraising/educating families about the gap fund.
• Erin to add new Development Committee goals to the strategic plan document, and email updates out to the board
• Josh provided updated on playground.  Spoke to planning department at City of Beaverton. If we disturb up to 15% of the site, we would require a Type 1 Design Review (staff level).  Says we are ready for a pre-application and conference ($500).  Josh also did outreach to a company (D-Pave)that does asphalt removal--and may provider volunteer hours to help fund the project. Nike also has a grant we can apply for next year to help.

-Christa/Sarah to add Executive Director Contract parameters to next board meeting

-Christa to send out current copy of Executive Director contract to board members

-Christa will email school year calendar proposal to Sarah to add to next week's agenda.

-Erin to email updated strategic plan goals 

-Michelle to email Steve about possibility of getting elementary school principal employment agreements to compare to our contract.

-Sarah to add playground updates to Development Committee section of future agendas