ACTION ITEM: Governance Committee or Board member to compile a list of policies requiring annual notifications to families, and a list of staff policies; Ms. Christa Billings to check with OSBA on the former first.

Information to Share

Student Achievement
● Comprehensive Distance Learning. Based on parent feedback and ODE guidelines, we plan to
change/improve the following:
     ○ A weekly lesson schedule with consistent times for each subject. We’ll have to submit this to
     ODE as proof of our instructional hours.
     ○ A Google Calendar or other type of document with all the weekly meeting links in one place.
     ○ Consistent expectations for teachers for the amount of time it takes for them to respond to
     student questions and grade assignments. We’ll also offer office hours at least twice a week for
     drop-in questions.
     ○ Consistent lesson plans between teachers at the same grade level to facilitate home learning
     pods.
    ○ Evening meeting options for working parents. We’ll have to flex teacher schedules to make this
    possible.
     ○ Daily attendance and regular grading rather than pass/incomplete.
     ○ Starting the year with community building and assessment to connect students and teachers
     and to give teachers the information they need to create learning plans.

Board discussed small group time and reception to proposed changes by staff. 

Climate and Culture
● We have three new teachers and we did an onboarding session with them on Tuesday. It would be
great if board members could reach out to welcome them as well.
Professional Development
● Inservice week plan - TBD. We will focus heavily on the changes listed above for CDL. I’m still looking for good sources of remote PD, and I have a few leads. I’ve reached out to our SIOP trainer and she is checking to see if they can do a one-day session on applying SIOP strategies in a remote learning environment.

Hot Topics
● Hiring update - Jaska [Arroyo] will sub for 4th grade until we find someone to replace Karen Garay.
● Purchasing update - the new technology is going to be hard to get by Sept. 8. This is not good. We’re doing our best to see if we can speed things up.

Board discussed iPad tablet procurement. 

Seeking Input
● Director’s Goals. The top three goals from the board survey were:
     ○ Health and Safety - Manage and adjust the reopening plan to ensure compliance with safety
     protocols, stay abreast of new information, coordinate with BSD and with the local health
     department to align with other local schools in our area.
     ○ Distance Learning - Refine our model based on parent feedback, ensure equity between on-site
     and distance learning opportunities, provide staff with high quality training to improve distance
     learning strategies.
     ○ Parent Communication - Increase readership and parent participation by revising the
     newsletter, investigate alternative communication platforms (text alerts), provide frequent
     opportunities for virtual meetings, and translate a higher percentage of school communications
     into Spanish (I'd need to figure out where we are now to get a baseline).
● I need to know if the board is comfortable with these or if we should make adjustments based on our new reality of spending approximately ½ of the year in distance learning. The other suggested goals were:
     ○ Curriculum - Work with the leadership team to develop a curriculum review schedule and
     identify teacher leaders who can support this work in each content area. This will require extra
     duty contracts.
     ○ Teacher Evaluation - Increase the level of monitoring of both in-person and distance learning
     experiences provided by teachers, increase access to online training in effective practices for
     teachers who need remediation, increase the number of teachers on Directed Goals and/or Plans       of Improvement.
     ○ Equity and Inclusion - Involve staff and parents in an ongoing process of examining our
     practices through the lens of equity and inclusion, review our instructional materials to make
     sure they provide equitable representation for diverse races and differing lifestyles.

Board discussed Executive Director goals, competencies, weighted practices, and 6 month review. 

Decision Needed
● T-Mobile can provide hotspots for $20 per month on a one year contract. We’d like to purchase
several of these if we have money remaining in the grant. We’ll do a survey at the end of this week to
find out how many families need internet service, and we’ll explore the option of having them share
the cost of the service, but I’d like to give them out for free if families can’t pay. I need to know if the
board approves
     ○ Using some grant funding to purchase hot spots OR
     ○ Approving the purchase of hot spots from our general fund if we do not have enough grant
     money left to cover the cost.
 

ACTION ITEM: Executive Director Michelle Herron to email Board iPad specs: 7th generation, 32GB, any color; quantity of 220. If procure, then write location purchased on the individual boxes.  

ACTION ITEM: Executive Director Michelle Herron to list goals in document and share with the Board; and share from survey # of families who need wifi.

Ms. Shagun Trivedi presented the Treasurer's Report from July's balance sheet:

• ADMw received for (Month):    $ 285,644
• Total income for (Month):        $ 287,284
• Cash balance for (Month):       $ 1,806,152
• Accts Receivable for (Month): $ 1,396.94
• Net gain/loss for (Month):        $ 40,775.76

Ms. Christa Billings presented the Finance Committee recently convened. 

Mr. Mario Barron commended AI staff and instructional assistants for taking on significant cost savings with cleaning, caretaking, and arranging the building and equipment. The Board also expressed their thanks. 

There was no report presented. 

There was no report presented. 

There was no report presented. 

Ms. Sara Marx presented the action items.