No public comment was provided.

Ms.Christa Billings presented Open Enrollment projections for 2020-21 and beyond. Executive Director Michelle Herron expects that some incoming Middle School students may withdraw over the summer.

Board was advised that the decision to freeze enrollment needs to take place tonight, as there are waitlist applicants who may need to be notified. No accepted students would be asked to leave. 
Board asked if there has ever been a class with 35 students before; that needs to be checked. Board discussed family interest in distance learning instead of in-person education. 
Enrollment drives income, so very carefully watching and planning.

Executive Director Michelle Herron presented the staff agreement for Ms. Anahi Isaac credentials. Board discussed the step, language proficiency, and licensing requirements.

Executive Director Michelle Herron presented the following Report:

INFORMATION TO SHARE

Student Achievement
● Clarify any questions the board has regarding criteria for Pass and Incomplete. This is the document we created as a staff to provide consistency in grading.

Climate and Culture
● Graduation update - We will pre-record speeches to share with families. Due to updated and conflicting information from ODE and Governor's Order, legal counsel and insurance advised that no in-person gatherings should be held. 

Professional Development
● I am looking at options for next year that we can do remotely. The focus areas will be effective
teaching practices, both in person and from a distance.

HOT TOPICS
● Reopening guide from CDC
● Staff health considerations. If staff members need to work from home next year, we need to plan for
increased sub budgets, flexible sick leave policies and remote teaching options. I will be moving my
office upstairs to room 204 (currently a supply storage room) to avoid as much contact with other
people as possible. My partner is in a high risk group and I might be as well, so I need to take
precautions.
● Math curriculum update - We are reviewing options and hope to have a decision in the next couple of weeks. We are looking at the programs recommended by BSD and by Hope Charter.
● ODE recommends that we review/implement our policies for Emergency Procedures and Disaster
Planning and Communicable Diseases. They also recommend that we share these with families and
staff prior to re-opening.

SEEKING INPUT
● Making yearbooks free (one per family and staff) will cost ~ $1700. We can also ask for a $5 donation to offset the cost and ask if some people can donate more to cover those who cannot pay. We will also be sharing a free digital version with everyone.

The Board advised asking for donations, and then cover the remainder out of PEP. Board asked if families would have an option to purchase an additional book(s). The Yearbook Committee will be notified.

● Adding onsite custodial next year - this may be required in order for us to meet the reopening
guidelines.

The Board discussed ways to accomplish this within requirements; this will likely cost an additional 40%. This may qualify for CARES ACT funding, which the Beaverton School District is not required to pass along. The Board also discussed masks in school and other potential safety scenarios.

● Consider purchasing a health scanner to allow for no-contact temperature checks for students and
staff each day. Pacific Office Automation has one available for $182 per month based on a 3 year
contract. I’m sure other companies will be offering similar technology.

The Board advised that it would be optimal to purchase retail instead of lease, because then it is considered an asset; cost expected around $2000-$3000. Board also advised that the purchase happen now while supplies are available. 

● End of year parent survey (Erin). Possible questions:
    ○ What have you found helpful or beneficial during distance learning that you would like to see
    continued when things go back to normal?
    ○ Right now we don't know what school will look like in the fall. If some degree of distance
    learning is continued, what changes would you like to see compared to the last few months?
    ○ What are your top priorities for the future of Arco Iris? Please rank your top five in order of
    importance to you and your family.
        ■ Additional counseling/student support
        ■ Availability of academic remedial aids
        ■ Improved play spaces
        ■ Increased number of instructional assistants
        ■ More after school options
        ■ More electives/specials
        ■ Quality teaching
        ■ Quality curriculum
        ■ Summer program availability
● I would also like to find out how many parents would like to continue distance learning next year for
health reasons. This will be important for our re-opening plan. If student group sizes are limited to 10
as they are in the current summer school guidelines, we would have to have 3 groups per class in a
rotation at school. This could change if we have parents who would prefer to continue distance
learning until we can go back to regular school. It might also help us keep families who are considering dropping at Arco and enrolling in online school next year.

Ms. Erin Hatch shared additional thoughts on how understanding top priorities can drive strategic decision making. Board discussed language about financial picture and that selecting top priorities doesn't necessarily mean that funding will follow immediately. This is future looking. 

DECISION NEEDED
● Self-insuring Chromebooks - We’d like to offer families the option of returning borrowed laptops by
June 30 or checking them out again to keep over the summer. If they choose to keep the laptops, they could either renew the same agreement we use now requiring them to pay the full price if the laptop breaks or they could pay a $50 non-refundable insurance fee that would allow for replacement of one laptop. After that, they would pay full price for replacement of a second. The price for Chromebooks is currently around $350.

The Board asked about educational use during the summer and plans to deploy content to keep kids learning. 

Executive Director Michelle Herron presented quotes for purchase of 30 Chromebooks, based on estimate of replacing 30%.

ACTION ITEM: Ms. Christa Billings to create a GreaterGiving link for yearbook donations.

ACTION ITEM: Executive Director Michelle Herron will procure a quote on adding a day porter custodian through current service provider.

ACTION ITEM: Executive Director Michelle Herron to get quotes on purchase of contactless thermometers. 

Mr. Rob Timmons presented the Treasurer's Report:
 

 

Ms. Christa Billings presented a 2020-21 Budget, which is based on current ADMw, and other assumptions; there is likely a need for revision. 

Ms. Yessenia Jones, PTO President, presented the PTO Report, including: Officers staying on for an additional year; Treasurer vacancy; upcoming Parent Zoom 5/27 3pm; 2020-21 fundraising; acknowledging Jogathon prize winners; prize funding; thank a teacher week the first week of June; online book fair and library book buy-back; virtual talent show; communication apps / School Messenger to increase readership and participation next year; Take Out Night.

ACTION ITEM: Executive Director Michelle Herron to provide Zoom link to Ms. Yessenia Jones for PTO Zoom meeting next Wednesday.

ACTION ITEM: Ms. Yessenia Jones will send PTO Meeting information for inclusion in the Weekly Newsletter. 

ACTION ITEM: Executive Director Michelle Herron to look into troubleshooting distribution list emails to Ms. Yessenia Jones. 

Ms. Sarita Stevens did not have an update. The Committee will reconvene in the coming months.

Ms. Christa Billings shared the dates of upcoming Committee meetings. She also confirmed that the OSBA Summer Conference has been cancelled.

Ms. Sara Marx recited the Action items.