Arco Iris Spanish Immersion School
Minutes
April Board Meeting
Date and Time
Thursday April 16, 2020 at 6:00 PM
Location
Require meeting password: 9DZ1SM
Directors Present
C. Billings (remote), L. Anderson (remote), M. Barron (remote), R. Christopherson (remote), R. Timmons (remote), S. Marx (remote), S. Stevens (remote)
Directors Absent
S. Trivedi
Directors who arrived after the meeting opened
R. Timmons
Ex Officio Members Present
M. Ston (remote)
Non Voting Members Present
M. Ston (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Billings called a meeting of the board of directors of Arco Iris Spanish Immersion School to order on Thursday Apr 16, 2020 at 6:02 PM.
C.
Public Comment
D.
Approve Minutes
S. Marx made a motion to approve the minutes from February Board Meeting on 02-20-20.
M. Barron seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| C. Billings |
Aye
|
| S. Marx |
Aye
|
| S. Stevens |
Aye
|
| L. Anderson |
Aye
|
| R. Christopherson |
Aye
|
| R. Timmons |
Absent
|
| S. Trivedi |
Absent
|
| M. Barron |
Aye
|
E.
Approve Mintues
S. Marx made a motion to approve the minutes from Board Special Session on 03-15-20.
L. Anderson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Marx |
Aye
|
| R. Timmons |
Absent
|
| M. Barron |
Aye
|
| C. Billings |
Aye
|
| S. Stevens |
Aye
|
| R. Christopherson |
Aye
|
| S. Trivedi |
Absent
|
| L. Anderson |
Aye
|
F.
Approve Minutes
S. Marx made a motion to approve the minutes from Board Special Session on 03-19-20.
R. Christopherson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| R. Timmons |
Absent
|
| C. Billings |
Aye
|
| S. Marx |
Aye
|
| M. Barron |
Aye
|
| L. Anderson |
Aye
|
| S. Trivedi |
Absent
|
| R. Christopherson |
Aye
|
| S. Stevens |
Aye
|
G.
Approve Minutes
S. Marx made a motion to approve the minutes from Board Meeting on 03-30-20.
R. Christopherson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Stevens |
Aye
|
| S. Trivedi |
Absent
|
| R. Christopherson |
Aye
|
| M. Barron |
Aye
|
| S. Marx |
Aye
|
| L. Anderson |
Aye
|
| C. Billings |
Aye
|
| R. Timmons |
Absent
|
H.
Approve Minutes
S. Marx made a motion to approve the minutes from Board Special Session on 04-07-20.
L. Anderson seconded the motion.
Mr. Rafe Christopherson abstained as he was not at the 4/7/20 Board Meeting.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Stevens |
Aye
|
| M. Barron |
Aye
|
| L. Anderson |
Aye
|
| R. Timmons |
Absent
|
| S. Marx |
Aye
|
| C. Billings |
Aye
|
| S. Trivedi |
Absent
|
| R. Christopherson |
Abstain
|
II. Academic Excellence
A.
Executive Director's Report
Ms. Sarita Stevens stepped away from the meeting at 6:10pm, and rejoined at 6:13pm.
R. Timmons arrived.
III. Finance
A.
Treasurer's Report
Mr. Rob Timmons presented the Treasurer's Report for March 2020:
o Net gain for March : -$28,794
Treasurer’s Report
o ADMw received for March: $187,503
o Total income for March : $271,062
o Cash balance for March : $1,481,719
o Accts Receivable for March : $58,101
We are still in a tense holding pattern, with regard to the SBA PPP Loan. We are included in the $349 billion program, but there are some issues that haven't been fully ironed out yet.
Mr. Rob Timmons confirmed that the PPP loan was approved and loan documents will be received next week.
The Board discussed the net loss for the month, the terms of the PPP loan, the due diligence and legal review of the loan documents.
Executive Director Michelle Herron confirmed that remaining ADMw will be based on 12/31/19.
Mr. Rob Timmons confirmed that the PPP loan was approved and loan documents will be received next week.
The Board discussed the net loss for the month, the terms of the PPP loan, the due diligence and legal review of the loan documents.
Executive Director Michelle Herron confirmed that remaining ADMw will be based on 12/31/19.
S. Marx made a motion to allow Mr. Rob Timmons and / or Ms. Christa Billings to accept the terms and sign the PPP loan, pending legal review.
R. Christopherson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| L. Anderson |
Aye
|
| M. Barron |
Aye
|
| S. Stevens |
Aye
|
| R. Timmons |
Aye
|
| R. Christopherson |
Aye
|
| S. Trivedi |
Absent
|
| C. Billings |
Aye
|
| S. Marx |
Aye
|
B.
Finance Committee
IV. Development
A.
PTO Report
Ms. Christa Billings shared that the Auction Committee chairs are submitting a letter to AI school community on an update.
B.
Development & Community Relations Committee
Ms. Sarita Stevens shared that there are no new updates for the Development and Community Relations Committee.
V. Governance
A.
Governance Committee
S. Stevens made a motion to accept Ms. Erin Hatch onto the AI Board for a standard 3 year board term, effective tomorrow.
R. Christopherson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Trivedi |
Absent
|
| R. Timmons |
Aye
|
| L. Anderson |
Aye
|
| M. Barron |
Aye
|
| S. Marx |
Aye
|
| R. Christopherson |
Aye
|
| S. Stevens |
Aye
|
| C. Billings |
Aye
|
VI. Closing Items
A.
Closing Comments and Action Items
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:46 PM.
Respectfully Submitted,
S. Marx
The Board thanked the staff for their hard work and dedication.
The Board discussed pros and cons of retaining students for a year due to educational gaps.