Review October Board Meeting Action Items

1. Samples - Adding additional notices on agenda per OSBA recommendations (ADA and public comment)
2. Supporting families and teachers re: federal challenges
3. Opportunity Calendar - update dates of importance

1. Donations are coming in slower post Move a Thon, but on track.
2. December 12 is Family Movie Night and the team is working on the planning.

C. Billings and Perla have reviewed CRMs for alumni, donor, and student data and retention. This will keep donors and alumni connected and understanding their giving.

The Board needs to vote to approve new contract for Grow Schools.  Note estimated enrollment increase of 20-28 students next year for Beaverton campus  

• Suggested Motion: I move that the Board approve the proposed marketing services contract with Grow Schools, authorizing the Christa Billings to finalize and execute the agreement with based on two options
• Option 1 pricing $50.280 flat fee plus $1200 per student
• Option 2 flat fee of $75,000.

The goal is to build additional Beaverton Attendance. The grant fees will cover the Tigard portion to build the interest list. The Two Invoices will be a 50% split of the option selected.

Previous signers were: Christa Billings Board President and Rob Timmons Treasurer.  The bank has determined we need to update the signer forms as Christa's title has changed and Treasurer changed. Only board officers can be authorized to sign designated forms.  Christa currently signs or submits all the reporting documents that are required quarterly/monthly.

Suggested motion: I move that the Board update the authorized signers for the bond account to reflect current leadership. The Board hereby designates Yessenia Jones,President, Christa Billings, Vice President, Andrew Nelson, Treasurer, and Danielle Siver, Secretary as authorized signers on behalf of the school for all bond-related documents, transactions, and approvals.

The November Executive Director's Report is attached as presented

SIA Grant Agreement to be voted on and approved by the board.

Two metrics - 3rd grade performance and attendance.

Finance Update presented by Y. Jones as prepared by Treasurer A. Nelson.

▪ ADMw received for (Month): $284,291.00
▪ Total income for (Month): $478,357.15
▪ Cash balance for (Month): $3,845,695.42
▪ Accts Receivable for (Month): $23,653.48
▪ Net gain/loss for (Month):   $20,831.48

Net loss of $21k for the month. We are at a positive $364k YTD versus $410k at this time last year ($46k under last year).

Fundraising Committee - No Actions

Grant goals will be determined in new year.

Watching for BACC Dates for participation.

Arco Iris'15th Anniversary is this year and people are floating around the idea of a Quincinera type of fiesta.

Building Search

• Several board members looked at a 3rd building and it is the 1st choice. Architectural and engineering drawings and feastibility are the next step.
• Nothing will happen with a purchase or further investment until TTSD approves the charter.
• An LOI would be contingent on charter being approved.

Tigard Tualatin School Board

• December 8 is the appeal date
• We have an opportunity for Public Comment and Written Testimony Plan and will work with Christa and Jesus to identify speakers and letter writers as well as build the interest list.

We will need to keep watch on the future SB 141 rules and pending mid-year cuts to the School Success Fund and Legislative Session.

We will move the December 18 meeting to Zoom

Team will work on identifying people to testify and write letters to TTSD.