Arco Iris Spanish Immersion School
Minutes
Board Meeting
Date and Time
Monday September 8, 2025 at 6:15 PM
Location
Board & Staff: In person at school 8205 SW Creekside Place Beaverton, OR 97008
Directors Present
A. Kusaba, A. Nelson, C. Billings, D. Siver, E. Hatch, S. Badawi, Y. Jones
Directors Absent
None
Ex Officio Members Present
J. Urdiales
Non Voting Members Present
J. Urdiales
I. Opening Items
A.
Record Attendance for Thursday, August 21 Board Meeting
B.
Call the Meeting to Order
C.
Approve Meeting Minutes from 08/21/25
II. Notes from the Board Secretary
A.
Update and Planning
III. PTO
A.
Updates from PTO
No report from the PTO.
Note:
- Current apparel sold out of size small - samples
- Google form for volunteer interest launched.
- Move A Thon coming up.
IV. Executive Directors Report
A.
Executive Directors Report
J. Uridales reported on strategic pillars.
ACADEMIC
Use of positive reinforcement techniques - main training focus with team.
Created a yearly scope and sequence; esp with new curriculum (2 pager template by month) - helps with pacing and planning, including field trips and keeping all teachers aligned.
September Annual Report - annual performance report not yet published
*JU will share in October with the board
It appears that statewide and BSD wide - the growth and comparison is similar. year by year
TRAINING AND PROFESSIONAL DEVELOPMENT
- On-going partnership around DEI practices with Community Development Partners will continue through the year.
New Contracts presented for approval. (See below)
COMMUNITY AND CULTURE
- Combining English and Spanish Coffee with J Urdiales.
- Move a thon and Hispanic Heritage Month are main upcoming events.
FISCAL RESPONSIBILITY
Growth Schools is analyzing strategies re: waitlist and unenrollment and how to communicate with families on the waitlists.
Additional Notes
September performance report and grant reporting pending
Math, DEIP, Responsive classroom training is on-going
Family engagement will continue to be considered.
V. Governance Committee Updates
A.
Cell Phone Policy
1st Reading of the cell phone policy designed by OSBA.
The board reviewed the draft policy and edited language to finalize the policy.
Notes:
- The Policy will align with current handbook - student can possess but must be STORED in backpack and off or in airplane - mode (phones, ipads, watches)
- Administration manages any situations that arise.
- Few issues were noted previously and it currently aligns well with current handbook without handbook edits.
A review of policy re: exemption request will occur at end of each school year.
The 2nd reading will take place at October 16 meeting.
VI. Finance Update from the Treasurer
A.
Finance Update
No August Report due to board meeting date being moved to earlier in the month.
For Expansion Pro Forma, A. Nelson clarified the student grades for year 1 and subsequent years and the Growth to full enrollment
Proforma Review
C. Billings, A. Nelson and David + J. Urdiales for initial review to determine start.
VII. Development Committee
A.
Development Committee Update
Meeting with Fund Ed to determine priorities, including a play ground.
B.
Strategic Plan
VIII. School Expansion
A.
Review of Properties and Structural Viability
Waiting for update from the engineer.
IX. Other Business
A.
OSBA Summer Conference Recap
Notes in the meeting are public record - be cognizant.
B.
Funds and the Federal Administration
Tabled conversation.
X. Closing Items
A.
Adjourn Meeting
Follow Up Notes
- Be aware of public meeting decorum and comments.
- Update opportunity calendar.
- Submit TTSD Advocacy Letters
- Review Proforma for expansion
- Add 2nd reading for cell phone policy for October agenda
Review upcoming dates and board coverage; assigning events to attend