Pinnacles Prep Charter School
Minutes
Monthly Board Meeting
Date and Time
Wednesday November 15, 2023 at 5:30 PM
Location
Online Via Zoom
In Person: NOTICE: THERE WILL BE NO IN PERSON MEETING OPTION TONIGHT. ALL BOARD PROCEEDINGS WILL TAKE PLACE ONLINE VIA ZOOM.
Online Zoom Link:
https://us02web.zoom.us/j/89300133347
Meeting ID: 893 0013 3347
Dial In: 1-719-359-4580
Board Members: Rick Wray, Oscar Licon Eusebio, Karen Rutherford, Flora Fernandez, Bethany Sebastian, Tyler McGee, Tod Treat, Josh Castro
Contact: Karen Rutherford, Board Secretary
Email: karen@pinnaclesprep.org
Accessibility: This meeting is accessible to persons with disabilities. Special aids and services can be made available upon advance request. Advance requests for special aids and services must be made at least 48 hours in advance of the meeting's start time.
Public Comment (In-Person): Members of the public wishing to comment in person should sign up using the provided sign-in sheet 10 minutes prior to the start of the meeting. You will be called on at the meeting. The Board may respond to public comment during the meeting. Members of the public wishing to provide hard copy written comments at the meeting must bring 8 copies. Ten minutes will be allocated for public comment, with the option of the Chair to allow more.
Public Comment (Virtual): Advance requests for virtual public comment or to provide written public comment electronically must be made no later than 48 hours in advance of the meeting's start time. To make this request or provide a written public comment, please email Oscar Licon at oscar@pinnaclesprep.org. If you would prefer to provide oral public comment, you will be called on at the meeting. The Board may respond to public comment during the meeting. Ten minutes will be allocated for public comment, with the option of the Chair to allow more.
Small School. Big Ideas.
Pinnacles Prep Mission: We exist to cultivate curious, confident, and self-directed
students who lead and succeed in college, their careers, and their communities.
BOARD MEETING NORMS
Procedural: Follow Through on all Agreements | Be Fully Present Physically and Mentally | Start and End on Time
Behavioral: Keep Students at the Center of Our Work | Be Bold and Optimistic | Advance Justice | Put Relationships First | Assume Positive Intent
Trustees Present
F. Fernandez (remote), J. Castro (remote), K. Rutherford (remote), O. Licon Eusebio (remote), R. Wray (remote)
Trustees Absent
B. Sebastian, T. McGee, T. Treat
Guests Present
Halma Abubakar (remote), J. Fineis (remote), Jessica de Barros (remote)
I. Opening Items
A.
Welcome and Record Attendance
B.
Call the Meeting to Order
C.
Consent Agenda Approval
The following payments as audited and certified by the auditing officer, as required by RCW 42.24.080, and those expense reimbursements claims certified, as required by RCW 42.24.090, are approved for payment. In addition, payroll payments in the amount of $180,865.38 are also approved.
General Fund Accounts Payable Total electronic payments totaling $205,875.27 and Check number N/A through N/A totaling $0
Non-AP Cash Disbursements Total electronic payments totaling $962.86 and Check number N/a through N/A totaling $0
Payroll Total electronic payments totaling $180,865.38 and Payroll check numbers N/A through N/A totaling $
II. Public Comment Period
A.
Open Floor for Public Comments
III. Washington Charter School Commission Presentation
A.
Guest Speaker - Executive Director, Jessica de Barros
Jessica de Barros, Executive Director of Washington State Charter, spoke regarding the roles and responsibilities of Charter Public Schools.
The Charter Bargain was addressed. With more autonomy there is a higher level accountability.
Jessica discussed the role of the Charter Commission in the authorization and regulation of Charter Schools.
Charter Public School System of Oversight: Four parts in accountability.
Charter School Commision
Charter Public School Board
Office of Superintendent of Public Instruction
State Auditors Office
Renewal of contract was discussed. Pinnacles will be up for renewal in two years.
The charter contract is a legal agreement between the Pinnacles board and the Commision.
The board is responsible for evaluating the performance of the School Leadership.
The board is responsible for the finances.
The board is responsible for academic performance. Should be monitored every month.
The board is responsible for adhering to the State Compliance Calendar.
We must notify the board of Commision if we need to vary from the Charter Commission Contract.
IV. Know Our People, Know Our Programs
A.
High School Launch Update
Gretchen Weare spoke about the launch of the new high school and their involvement with the development of the EduCurious Curriculum. The launch has been very successful, and the curriculum has been well received by our scholars and families.
44 Students enrolled. We have a few spots are open.
9th grade has more males than females in the class.
Largest challenge is space, there is a great need for more space. Currently eating lunch outside, will transition to indoor lunch with winter approaching. Very low on staff. The need for one more person is desirable. Especially an Instructional Assistant to help with Special Ed. and 504 needs.
V. Critical Issue Discussion
A.
Staffing Updates
Critical Staffing Issues:
* Need a Spanish Teacher: several are interested in the job. 2 class periods a day.
* We have two sub teachers. Looking for a third.
* Instructional Assistant (one on one) has resigned due to family issues. Looking for another.
* One of our Instructional Assistants is moving into the Wellness Center Role.
* Looking for a new Special Education Specialist. We may wait until next year to hire this role.
* May bring on an Instructional Coach to assist in the classroom, especially in Tier 3 needs.
* Intervention plan progress toward launch for Math Tier 2 was discussed.
B.
School Transformation Plan Approval
School Transformation Plan: (School Improvement Plan)
Working on consolidating all the School Goals into one plan.
Smartie Goal 1: 75% of scholars will meet their growth goals on as measured by NWEA Map Assessment.
Smartie Goal 2:
Smartie Goal 3:
C.
Policy and Procedure Discussions
Discussed Policies and Procedures attached to Consent Agenda.
New Weighted Lottery Policy Update discussed. Geographic qualifications included into policy. Located near Pinnacles Prep receives 3 extra tickets in the lottery.
New Lottery Timeline Policy proposed.
All revisions have been tabled to December meeting.
Second read and vote on Suicide Prevention Policy and Procedure 2145 and Second read and vote on SchoolBased Threat Assessment Policy and Procedure will take place at the December meeting.
VI. Committee Reports
A.
Finance
Financial Data Dashboard for October presented.
Currently three items are in the green, one item (cash on hand) is in the yellow.
Financial Data is currently taking place.
Missing documentation is still a concern: plans are made to rectify the issue this month by November 27th
Enrollment: 6th 59 (62). 7th 57 (60). 8th 57 (60). 9th 44 (45). We have waitlists for 6,7, and 8th.
B.
Governance
Board Training schedule for 23/24 school years was discussed.
All four of the new trainings will take place in the board meetings this year.
Pinnacles Prep Charter contract training schedule will be posted and begin in March 24.
Rick Wray asked board members to please let him know what further trainings board members need.
Committee members will be finalizing goals on Board on Track for the December board meeting.
VII. Additional Business
A.
Other Business
December Board meeting was changed to 12/13/23 due to Christmas holiday.
Pinnacles Prep Fall Gala was a success raising $40K+.
VIII. Closing Items
A.
Adjourn Meeting
- 2. Pinnacles Prep P&L 10.2023.pdf
- 3. Pinnacles Prep Balance Sheet 10.2023.pdf
- 4. Pinnacles Prep BvA 10.2023.pdf
- 5. Pinnacles Prep Payroll and AP Certification 10.2023.pdf
- 6. Pinnacles Prep AP Register 10.2023.pdf
- 6a. Pinnacles Prep Non-AP Cash Disbursement Register 10.2023.pdf
- 7. Pinnacles Prep Payroll Summary 10.2023.pdf
- 11.20.23 Board Development Report.pdf
- 2023-2024 Pinnacles School Transformation Plan .pdf
- 11.2023 Proposed Policy Change (Additon to Weighted Enrollment).docx.pdf
- Proposed Procedure Change 3120P.pdf
- Pinnacles Prep Finance Dashboard 10.2023.pdf
- Board Training Schedule 23_24 (includes staff led contract sessions.xlsx
No Public Comment this evening.