Pinnacles Prep Charter School
Minutes
Monthly Board Meeting
Date and Time
Wednesday September 20, 2023 at 5:30 PM
Location
Pinnacles Prep Maker Space
In Person: Pinnacles Prep Campus (Admin Office Conference Room) - 504 S. Chelan Ave
Via Zoom:
https://us02web.zoom.us/j/89300133347
Meeting ID: 893 0013 3347
Dial In: 1-719-359-4580
Board Members: Rick Wray, Oscar Licon Eusebio, Karen Rutherford, Flora Fernandez, Bethany Sebastian, Tyler McGee, Tod Treat.
Contact: Karen Rutherford, Board Secretary
Email: karen@pinnaclesprep.org
Accessibility: This meeting is accessible to persons with disabilities. Special aids and services can be made available upon advance request. Advance requests for special aids and services must be made at least 48 hours in advance of the meeting's start time.
Public Comment (In-Person): Members of the public wishing to comment in person should sign up using the provided sign-in sheet 10 minutes prior to the start of the meeting. You will be called on at the meeting. The Board may respond to public comment during the meeting. Members of the public wishing to provide hard copy written comments at the meeting must bring 8 copies. Ten minutes will be allocated for public comment, with the option of the Chair to allow more.
Public Comment (Virtual): Advance requests for virtual public comment or to provide written public comment electronically must be made no later than 48 hours in advance of the meeting's start time. To make this request or provide a written public comment, please email Oscar Licon at oscar@pinnaclesprep.org. If you would prefer to provide oral public comment, you will be called on at the meeting. The Board may respond to public comment during the meeting. Ten minutes will be allocated for public comment, with the option of the Chair to allow more.
Small School. Big Ideas.
Pinnacles Prep Mission: We exist to cultivate curious, confident, and self-directed
students who lead and succeed in college, their careers, and their communities.
BOARD MEETING NORMS
Procedural: Follow Through on all Agreements | Be Fully Present Physically and Mentally | Start and End on Time
Behavioral: Keep Students at the Center of Our Work | Be Bold and Optimistic | Advance Justice | Put Relationships First | Assume Positive Intent
Trustees Present
B. Sebastian, F. Fernandez, K. Rutherford (remote), O. Licon Eusebio (remote), R. Wray, T. McGee, T. Treat
Trustees Absent
J. Castro
Guests Present
J. Fineis, S. Koester
I. Opening Items
A.
Welcome and Record Attendance
B.
Call the Meeting to Order
C.
Consent Agenda Approval
The following payments as audited and certified by the auditing officer, as required by RCW 42.24.080, and those expense reimbursements claims certified, as required by RCW 42.24.090, are approved for payment.
In addition, payroll payments in the amount of $89,315.08 are also approved.
General Fund Accounts Payable Total electronic payments totaling $169,758.49 and Check number N/A through N/A totaling $0
Non-AP Cash Disbursements Total electronic payments totaling $11,091.17 and Check number N/a through N/A totaling $0 Payroll Total electronic payments totaling $89,315.08 and Payroll check numbers N/A through N/A totaling $0.
II. Public Comment Period
A.
Open Floor for Public Comments
III. State of the School Report
A.
School Year Launch Highlights
Dashboard
Demographic Details of Student Population
Mission and Vision of Pinnacles Prep reviewed.
EPIC Values reviewed.
Enrollment Dashboard will be reported Quarterly.
Creating a Commission Compliance Dashboard was discussed. Sean and Jill will create a Commission compliance data report for the monthly dashboard.
B.
2022/2023 School Year Testing Results
School leader Jill Fineis presented the following updates:
22/23 Washington State Test Results.
Social Emotional Learning scholar survey.
Street Data: Introduced Street Data to the Board.
A video of student interviews regarding Pinnacles Prep presented and well received by Board.
C.
2022/2023 Goals Progress
D.
Critical Priorities and New Goals for 23/24 School Year
School Leader Jill Fineis presented the three 23/24 Smarte Goals.
1: Increased Rigor and Engagement.
2. 90% of Scholars on task.
3. 100% of teachers lesson plans cross the rigor divide.
Critical Priorities:
50 IEP's currently identified. 22.5% Special Needs population. 30% of Ninth Grade class is Special Needs.
* Need for more Instructional Assistances.
* Need for another Special Education teacher. (We are applyng for Wa State Safety Net funding)
* Behavorial Issues need to be addressed. School Leader Jill Fineis is providing coaching with teachers as needed.
IV. Policies and Procedures Adoption
A.
Dress Code Policy and Procedure Adoption
School Leader Jill Fineis presented a Dress Code Policy and Procedures to the Board. The main motivation for the policy is the increased gang activity in the Wenatchee community. Several of our scholars have are believed to be gang affiliated. The Dress Code Policy's main objective is
attire that presents a threat to the safety of the school community is not allowed.
V. Financial Presentation
A.
Monthly Financial Dashboard
Board Treasurer, Tyler McGee presented the current Financial Dashboard:
Enrollment is strong in the Middle School. High School has a few open spots, but is at expectations.
Revenues and Expenditures are in line with expectations.
$59K Missing documentation for expenditures. Sean will work to find documentation by the October 1, in preparations for our upcoming audit.
Payroll Approval – Adding a 2nd Payroll Approver: If the CEO is unavailable to approve payroll, by 2PM PST of the day payroll must be submitted, the Director of Operations, Board President, and Board Treasurer also have authority to approve payroll.
VI. Committee Reports
A.
Development
Development Director Sara Rolfs presented the monthly Development Report.
She informed the Board of upcoming fundraising events:
Car Wash
Cider Press Friendraiser
Pinnacle Preps First Annual Raise the Paddle Gala to be held Saturday November 8th at the Merc. Hosted by Cory and Rick Wray at the Merc, downtown Wenatchee. The board was asked to seek sponsorships and sell raffle tickets for the event.
B.
Governance
Charter Commision Education regarding Pinnacle Preps charter with the commission was tabled to next month due to meeting time limitations.
Rick Wray will create a new schedule for upcoming charter education presentation by board members.
PInnacles Board Retreat and October Board Meeting will be combined on Saturday, October 21st. Meeting and Retreat to be held from 8am to 12:00pm at Pinnacles Prep Makerspace.
There were no requests from the public for comments.