Pinnacles Prep Charter School
Minutes
Monthly Board Meeting
Date and Time
Wednesday August 23, 2023 at 6:00 PM
In Person: Pinnacles Prep Campus (Admin Office Conference Room) - 504 S. Chelan Ave
Via Zoom:
https://us02web.zoom.us/j/88428303638
Meeting ID: 884 2830 3638
Dial In: 1-719-359-4580
Board Members: Rick Wray, Oscar Licon Eusebio, Karen Rutherford, Flora Fernandez, Bethany Sebastian, Tyler McGee, Tod Treat.
Contact: Karen Rutherford, Board Secretary
Email: karen@pinnaclesprep.org
Accessibility: This meeting is accessible to persons with disabilities. Special aids and services can be made available upon advance request. Advance requests for special aids and services must be made at least 48 hours in advance of the meeting's start time.
Public Comment (In-Person): Members of the public wishing to comment in person should sign up using the provided sign-in sheet 10 minutes prior to the start of the meeting. You will be called on at the meeting. The Board may respond to public comment during the meeting. Members of the public wishing to provide hard copy written comments at the meeting must bring 8 copies. Ten minutes will be allocated for public comment, with the option of the Chair to allow more.
Public Comment (Virtual): Advance requests for virtual public comment or to provide written public comment electronically must be made no later than 48 hours in advance of the meeting's start time. To make this request or provide a written public comment, please email Oscar Licon at oscar@pinnaclesprep.org. If you would prefer to provide oral public comment, you will be called on at the meeting. The Board may respond to public comment during the meeting. Ten minutes will be allocated for public comment, with the option of the Chair to allow more.
Small School. Big Ideas.
Pinnacles Prep Mission: We exist to cultivate curious, confident, and self-directed
students who lead and succeed in college, their careers, and their communities.
BOARD MEETING NORMS
Procedural: Follow Through on all Agreements | Be Fully Present Physically and Mentally | Start and End on Time
Behavioral: Keep Students at the Center of Our Work | Be Bold and Optimistic | Advance Justice | Put Relationships First | Assume Positive Intent
Trustees Present
B. Sebastian, F. Fernandez, K. Rutherford, O. Licon Eusebio (remote), R. Wray, T. McGee, T. Treat
Trustees Absent
None
Guests Present
Halma Abubakar, Josh Castro
I. Opening Items
A.
Welcome and Record Attendance
B.
Call the Meeting to Order
C.
Consent Agenda Approval
II. Public Comment Period
A.
Open Floor for Public Comments
No Public Comment requested.
III. Principal Report
A.
Annual Performance Review Reporting
Reviewed School Leader Jill's Board Evaluation and Staff Evaluation Surveys for 2023/2024 school year.
School Leader Jill will create 2023/2024 goals from these surveys.
We will also work to align all of our different goal requirements together.
State of the School Report
SIP plan for OSPI
Jill's personal goals
Board Goals
Gina, from Board on Track, will be helping us.
We reviewed and discussed CEO Evaluation Goals for 2022-2023.
Kelvin Social and Emotional Evaluation was given in October and April to both scholars and staff.
School Leader Jill created her own Teacher Evaluation Framework, using Marzano ideals. She is putting into place a staff evaluation process that matches our own Pinnacles Prep goals.
SIP plan for 2022/2023 were reviewed and monitored monthly by staff.
PInnacles external stakeholder involvement increased.
B.
Summer Institute and New School Year Launch Highlights
School Leader Jill discussed the Summer Institute.
Street Data was the book study for staff. Very well received.
Empathy interviews were set up with parents and scholars. This was a tremendous success.
Special Education scholar population will be at 20% of all scholars this year. We are using Universal Design model for our special education scholars. Radical inclusion and belonging philosophy. Discussion regarding this shift took place. Coaching for all staff has been increased.
New School Year Launch: Construction is completed. Teachers are moving into the new spaces. Volunteer help is needed to move furniture and shelve books this week and weekend.
Notices will be placed on Parent Square.
IV. Financial Presentation
A.
Monthly Financial Dashboard
July 2023 Finance Dashboard discussed.
Levy equalization from the state was paid in July. This is reflected in our cash on hand.
B.
2023/2024 Annual Budget Approval
Certificate of Resolution for the contingency funds required by City of Wenatchee. Washington State Charter School Development Inc provided the funds. These funds are included in our budget 2023/24.
Tyler McGee, Pinnacles Board Treasurer, presented the 2023/24 School Budget for Pinnacles Prep.
Levy Equalization funding from the State of Washington was discussed.
Cash on Hand has been increased from 30 days cash on hand to 60 days cash on hand.
V. Committee Reports
A.
Governance
Reminder to .take the online board self assessment from Board on Track.
Will continue to meet on the third Wednesday of every month from 5;30pm to 7:00pm.
Board Retreat will be held September 23, 2023 at Pinnacles Prep from 8am to 12pm.
WA Charter and WA State Charter Commision will be holding Lunch and Learn board trainings starting September 8, 2023 online.
The following payments as audited and certified by the auditing officer, as required by RCW 42.24.080, and those expense reimbursements claims certified, as required by RCW 42.24.090, are approved for payment. In addition, payroll payments in the amount of $82,776.20 are also approved.
General Fund
Accounts Payable
Total electronic payments totaling $130,592.55 and Check number 1022 through 1023 totaling $6,863.02
Non-AP Cash Disbursements
Total electronic payments totaling $876.00 and Check number 1020 through 1021 totaling $369.14
Payroll
Total electronic payments totaling $130,592.55 and Payroll check numbers 1022 through 1023 totaling $6,863.02