• Karen wondered about Books for Bucks and Jill offered to bring some data to our next board meeting. 
• Rick added that 100% of WA Charter School Commissioners approved our request to shift our high school program to the college. -- need to update a 5year budget and final condition is touring WVC Campus. 
• Karen asked about the Great Hall squeeze and how not having a great hall was going. Sean reported we lost learning loft, and theatre, so we moved humanities to Toad Hollow and theatre in makerspace. 
• Jill talked about the talent show coming up for end of February 
• Sean re-iterated enrollment is up and so is our FRL % 
• Tod added a word of caution for thinking through which path will people take regarding the complaint policy. 

No public comment

Betzy Espinoza joined from the Scholar Advisory Council. Betzy shared that said there are fewer than 10 members on the council. Trying to get more 6th graders. Planning events for the "Pinnacles Got Talent" show. Lot of planning for Talent show. 

SAC meets every T-Th to talk about what they are working on. Gina or Jill are the staff members. 

Tod: What is your favorite thing about the school and what she would like to see improved: Betzy wants to develop active listening or how we get from class to class. Favorite thing is probably getting to collaborate- our EPIC values. I think Pinnacles made a difference. 

Karen: What are your goals for the year for SAC? Betzy made a plan of scholar safety protections for the park. No sidewalk path to the park, maybe a new stop sign, and maybe that could be a goal of hers. 

Betzy: What is your perspective on teaching the whole child? Karen responded as education is not just RRR-- its theatre, events like talent show, go into our community and learn our area.. not just local academics to regurgitate on a test. Rick: Social well-being of scholars and take care of SEL piece as well as academic. 

Betzy: Why did you start Pinnacles in the first place? Rick: We saw a huge need and responded to what the community was asking for over the last 10 years. Looking at data, we noticed gaps in learning and wanted to address those gaps. Reshape the conversation about teaching and learning.  Karen: The valley has lots of options for elementary and high school but not middle schools. 

S.Patton introduced Cordell, Neher and Company history. Audit began in August/September. In the initial audit, they found that we required a single audit because we crossed a threshold in federal funding 

• Team performing the audit: Sean Patton, Jennifer Babcock, Cindy Ulrich, 
• Scope of services: Single Audit- and major Federal awards looked at CSP and ESSER 
  • K.Rutherford asked about GASB, or FASB. FASB is the right application for the process for our financial. 
• Summary of the process
  • Conducted with GAAS  
  • Single Audit conducted with Uniform Guidance Requirements
  • Major program compliance is looking into a few awards only, not all. 
  • Issue Opinion at date of approval (could be today)
• Area of audit emphasis
  • Internal control testing 
    • Payroll, cash dispersants, and reporting requirements 
    • revenue and accounts receivable 
    • cost allocation and classification plan and methodology 
• key reporting matter
  • Will issue an unmodified opinion on controls and compliance in all areas 
  • Room for improvement; Findings: Things for mgmt to move 
• matters to communicated with those charged with governance
  • Audit Findings: 
    • Procurement, suspension and debarment for costs over a certain amount
    • Duplicate claimed vendor invoices 
    • Time and Effort documentation 
    • Supporting documentation for claim reporting 
• Next steps;
  • Mgnt recommendation letter - signed and returned. Mgmt will develop a corrective action plan based on the findings, which will go into final audit docs, to be sent to the federal clearing house. 
• S Patton went through the Financial Statements. 
  • The findings are in the packet provided starting on p. 35-42 
• R. Wray reiterated to board members that he would get everyone a digital copy of the report. Board and mgmt sign the mgmt rep letter to release the financial statement. Will need to hold a special meeting to get this voted on by the board next week. 
• S. Patton: 990 form is drafted.. once done they will electronically file it.  
• C.Ulrich expressed gratitude and thanks for the long and arduous process. 

J. Fineis talked about MAP assessment data that we were below our target growth as an organization as a whole. 

Voted to approve new MAP growth goals, removing the Lo/Lo Average target language. 

T. McGee:

93% Current enrollment was at 164 

Public revenue down because it's tied to enrollment numbers 

On track in Private Revenue and Expenditures 

Cash is below 30 days

Talking about some potential revenue streams. 

T. Treat- wondering about gradual step up so we don't fall off a cliff. 

T. McGee: We will dry up on private funding, projected currently. Looking at more private funding coming in. 

R. Wray: Bright spots around some major funding. If funding doesn't come through we will have to have a hard conversation about what the board is willing to do to support. 

R. Wray: Let's move forward of hiring of the operations person in the interim and bring to the next board meeting a potential cost for a 3 days per week sub to open up current teaching staff to design high school program. 

R. Wray:Lisa Foster Still interested in joining our board and still deciding wether to be a committee member focused on serving SPED populations and fundraising or full fledged board member. We'll know more next board meeting. 

Summarize the main idea of our commission contract- check your sections 

Next board meeting: Xaxira is reporting out first in March 15th. 

R. Wray: Board officer Transitions: R Wray and K. Rutherford, Vice Chair is stepping in to be his Chair replacement while he is out of town.  R. Wray will remain on board and continue to do committee work as board member at large.

R. Wray- Make sure everyone files their annual F1 Financial disclosures. Also, everyone needs to update the conflict of interest statement before you leave tonight. Remote board members need to scan and sign and email to R. Wray. 

T. Treat- would like to add some recognition for R. Wray at our next board meeting. 

R. Wray- Donor stepped up to incentivized kids to read. Books for Bucks! Please sign the commitment sheet and show that board is participating as well. Feel free to sign and leave that to have on file from a reading perspective. 

Lottery for 6th-8th grade class is happening next Saturday. T. Treat is going to consider representing the board per the school's lottery requirement.