Rick called for approval of the consent agenda.

The following payments as audited and certified by the auditing officer, as required by RCW 42.24.080, and those expense reimbursements claims certified, as required by RCW 42.24.090, are approved for payment. In addition, payroll payments in the amount of $151,098.07 are also approved. 

General Fund 

Accounts Payable 

Total electronic payments totaling $247,964.37 and Check number N/A through N/A totaling $0 

Non-AP Cash Disbursements 

Total electronic payments totaling $1,804.79 and Check number 1032, 1033 totaling $702.80 

Payroll 

Total electronic payments totaling $151,098.07 and Payroll check numbers N/A totaling $0 

No request for public comment.

Haley Cummins, 8th grade humanities and theater teacher, shared about the programs she runs at Pinnacles Prep. 

In regard to theater programming, Haley noted that many scholars cannot participate in after school theater programs, so she instead shifted to producing shows for fellow scholars during the school day rather than after school.

Scholars lead the productions, including directing, lighting, and sound. This is both a middle and high school elective at the same time: 30 middle schoolers and 10 high schoolers in the same show. She also noted that Pinnacles is the only middle school theater program in the area and that many families are choosing Pinnacles specifically for this program. 

Haley shared that the next performance is January 22nd and 23rd. 

Sara shared student enrollment and attendance updates. 

She noted that FRL percentages for grades 9, 10, and 11 are at 0% because the services director has yet to input the data. 

Rick asked if there are any surprises from administrative staff about any shifts in enrollment and attendance data. Jill answered that there were no big surprises, other than a couple unexpected unenrollments. 

Nate suggested that certain unenrollment data would be good to obtain, such as why the scholar unenrolled and how long they've been at Pinnacles Prep. Sarah shared that administrative staff does conduct an exit interview and was able to generally provide feedback to Nate's immediate suggestion. 

Jill shared that 67% of scholars are currently attending more than 90% of the time, or have missed less than two days per month. When staff dug into attendance data, they found that many scholars were chronically tardy, which impacts enrollment data. Staff has created incentives for students to arrive on time, which has helped improve tardiness. 

Sara shared updates about the School Ops role for the upcoming year. Pinnacles and School Ops are working to finalize a contract to continue providing recruitment strategy and marketing support. Sarah then shared the outreach master plan for the upcoming year.

Jill shared data collected to track monthly progress of academic growth and interventions. 

Jill said that Jordan, assistant principal, has been collecting and aggregating this data into tracking tools, which Jill shared with the Board. 

Gary shared that the PEAK program is helping teachers individualize learning pathways for each scholar.

Jill shared that there are proposed applications of PEAK to help improve math growth, which staff believes will yield positive results.

Jill shared follow ups from the retreat regarding the high school panel discussion the board heard.

High School teachers wanted to find ways to engage scholars and build community, so next week they will be participating in "acts of service." In addition, they will be hosting a "friendsgiving."

There will new classes offered aligned with student interests should they be in good academic standing. 

Sara provided a Finance Committee update, including a review of the current Financial Dashboard indicators: 

• Student Recruitment Count: Green 
• Public Revenue Received (as a % of overall budget): Green
• Private Revenue Received (as a % of overall budget): Yellow
• Expenditures to Date (as a % of overall budget): Green 
• Cash on Hand: Red 
  • Ended materially below 60 days due to levy equalization payment delay; payments expected in October & April 

The color-coded statuses reflect areas of strength and those requiring continued monitoring.

As for goals, Sara shared that there will be additional program budget trackers implemented for the upcoming year. 

Jill shared that the finance committee is a lagging indicator body, so they've been looking at ways to instead be more proactive and focus on forecasting and scenario planning.

Blake shared the Governance Committee goals for the upcoming year, which are:

1. Strengthen Board Capacity & Governance Effectiveness
2. Expand Board Engagement with Staff, Scholars, and the Community
3. Increase Board Knowledge of School Leadership, Academic Programs, and Advisory Bodies

Rick shared the Academic Excellence Committee goals for the upcoming year, which are:

1. Support the finalization of comprehensive high school programmatic vision and marketing plan to promote it to the community
2. Conduct school leaders' annual performance evaluations and schedule quarterly follow meetings to discuss progress towards board approved SIP goals
3. Support and monitor monthly academic growth and achievement
4. Collect data, publish, and disseminate annual State of the School report
5. Support the development of a formal curriculum review committee and supporting processes and procedures 

Jill shared the Development Committee goals for the upcoming year, which are:

1. Build a fully engaged Board that models a culture of giving and leads donor cultivation
2. Expand and deepen donor community through retention, cultivation, and events
3. Build reliable data, systems, and reporting structures

Sara shared the WA State Rep. Burnett (District 12) will be visiting Pinnacles Prep on Dec. 10th from 11-12:30pm.