Athlos Jefferson Parish
Minutes
AAJP Board Meeting
Date and Time
Wednesday February 1, 2023 at 6:00 PM
Location
Directors Present
E. Ketchens (remote), H. Wier, K. Chambers (remote), T. Nelson (remote)
Directors Absent
J. Wright, N. Berg, N. Woods
Guests Present
A. Harvey, B. Bressler (remote), C. Martin, J. Turgeon (remote), N. Thomas (remote), T. Bickart (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Call for Conflict of Interest
D.
None
II. Consent Agenda
A.
Approve Agenda
B.
Approve January Meeting Minutes
C.
New Hires & Stipends
III. Administrative Reports
A.
Director's Report
B.
CEO Report
Superintendent’s Report
February 1, 2023
January Scorecard Data:
The Average Fund Balance: $3,073,240
The average day’s cash: 75
Substitute Use: 59
Parent Complaints: 16
Withdraws: 25
New Students: 33
Employee Departures: 4
Employee Complaints: 2
K 1 2 3 4 5 6 7 8 Total
Total EOY Enrollment for 21-22 SY: 109 111 143 137 130 133 132 128 99 1122
Current Enrollment for 22-23 SY: 89 121 129 137 130 114 131 135 120 1093
Variance: -20 10 -14 0 0 19 -1 7 21
{YTD Persistence Rate: 92% (Goal 95%), YTD Conversion Rate: 96% (Goal 50%)}
2023-2024 New Enrollment as of 1/30/2023: 117 (63 of kindergarten)
Per the number of applications received as of Jan 30th, there won't be a lottery in any grade level.
2023-2024 Re-enrollment as of 1/30/2023: 928
2023-2024 Teacher Intent to Return as of 1/30/2023:
4 teachers-no response
1 teacher-uncertain
57 teachers-returning
2023-2024 Staff Intent to Return:
Completion: 82%
Returning: 99
Not returning: 1
Uncertain: 4
No response: 23
January Compliance Issues:
BESE Charter Renewal Letter (board packet).
BESE Annual Review (board packet).
LDOE Official Monitoring Announcement for 2022-2023SY (board packet).
The 2023 Academic Recovery Plan was approved.
The 2024 Super App was completed and submitted to LDOE.
Revised and re-submitted the 2022FY AFR to LDOE.
Submitted Q2 Financials to LDOE.
Submitted 2022FY Audit to Louisiana Legislative Auditor.
January Operations Report:
Repaired the electrical damage brought on by the December weather event.
2023/2024 Academic Calendar (board packet).
Security cameras evaluation (in progress).
Baseball field ongoing maintenance ($7,200).
Rock replacement near the modular building with concrete ($14,900)
January Innovative Work:
We will be working on the AAJP 2024 strategic plan.
January Academics Report:
Executive Director’s report (board packet).
School Turnaround Specialist report (board packet).
General Information:
Coffee & Chat Thursday, January 20th. We shared the school's action plan based on the parent survey results.
The School Leadership Team reviewed the student Panorama survey results and created action plans to share with students, staff, and parents.
C.
Finance Report
D.
School Turnaround Specialist Report
Ms. Holmes shared her screen and explained the importance of the Professional Learning Communities
IV. Board Training
A.
Recruitment of New Board Members
Jill discussed the importance of Recruitment for New Board Members. she will also be sending out a video.
V. Committee Reports
A.
Finance Committee
B.
Governance Committee
C.
Pillars Committee
Ms. Chambers mentioned that the Pillars Committee will start meeting on Wednesdays.
VI. Discussion Items
A.
Policy 5402
B.
Policy 4002 Background Checks
Jill discussed the Policy 4002 Background Checks. 4002 will remain the employee policy for checks.
C.
Policy 2001 Public Access to Meetings
This will replace Policy 2006 Pubic Comment and be combined to include basic details of Open Meetings Law.
VII. Action Items (public comment must be had immediately before each action item vote)
A.
2023-2024 School Year Calendar
To approve the amend Proposal B 2023-2024 School Year Calendar amending Early Release 12/20/23 and Winder Break from 21-1/3/24, Returning on 1/4/24.
February Director’s Report
Prepared Mind Highlights
Professional Development
Ms. Holmes and Ms. Johnson facilitated a session where staff completed a portion of the LEAP practice test in a simulated testing environment.
Two teachers presented on planning for student engagement
Ms. Rabb presented on using the nearpod program
Ms. Noel presented on making connections to real life
Targeted Skills Interventions
The Leadership Team has begun pulling students who were unable to participate in afterschool tutoring.
School Culture Highlights
Student Panorama Survey
Michael Jennings facilitated a session where teachers analyzed student comments and contributed to the development of the action plan.
PBIS
We hosted our first Winter Formal. Students in grades 6-8 who consistently demonstrated positive behavior were invited to attend.
Open House
Last week we hosted an Open House for prospective students. Most of the parents present have applied and are now waiting for acceptance letters.
School Safety
Potential Resource Officer
Healthy Body Highlights
Volleyball; season concluded
Boys Basketball; boys basketball practice has started. We have intramural games and exhibition games planned