Athlos Jefferson Parish
Minutes
Special Meeting
Date and Time
Wednesday September 29, 2021 at 7:00 PM
Location
https://zoom.us/j/92671715375
Directors Present
H. Wier (remote), N. Berg (remote), R. Johnson (remote), T. Nelson (remote)
Directors Absent
E. Ketchens, J. Wright
Guests Present
C. Fisher-Rollins (remote), C. Martin (remote), D. Knicely (remote), J. Sanchez (remote), J. Turgeon (remote), K. Leybas (remote), N. Thomas (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
N. Berg called a meeting of the board of directors of Athlos Jefferson Parish to order on Wednesday Sep 29, 2021 at 1:15 PM.
II. Action Items- Public comment must be allowed prior to vote.
A.
School Calendar
Kyle presented school calendar options
- Survey went out to family and staff to see if they would like to extend the yr or mid yr holidays
- Family voted 2/3 to cut out mid year holidays staff vote was 50/50
- Presented to the board was 5 options
- Option 1 extend the yr by one week which puts last days of school at May 26th which is a 1/2 day
- Mid yr option #! cut short fall break out and 2 days for Thanksgiving keeping last day at May 20th
- Mid yr option#2 cut fall break out and the first 2 days of winter break keeping the last day of school the same
- Mid yr option#3 Cut 2 days from both Thanksgiving break and Winter break keeping the last day of school the same
- Mid yr option# cut call break out and shorten Mardi Gras break keeping the last day of school the same
- Berg motioned to approve to extend the school yr a week longer Rubin seconded it board approved
N. Berg made a motion to Berg motioned to extend the school year by 1 week moving last day of school to May 26th.
R. Johnson seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approve contracts for building repair
Kyle presented proposals for interior, roof repairs and for a new roof
- Ins will coverage 3% of the building DED which is around 600,000
- Dr. Sanchez stated the ins. adjuster stated we will not the DED
- Lincoln Builders interior proposal was 37,8000.00which includes roof leak in the ceiling, walls and floors full details of the proposal is attached the the agenda/ meeting packet.
- Bernhard proposed 33,820.00 for interior bid which includes ceiling tile drywalls flooring full details are in the board meeting packet
- Kyle presented roof repair and new roof proposals
- Four proposals were submitted
- Lincoln builders submitted two different proposals
- Repairs the roof 31,978.00 which include a water test and also a roof replacement proposal which is around 600,000
- Shifflett Exteriors LLC proposal for everything but the PPO/ flat surfaces on the roof 159,940.00
- Bernhard roof replacement proposals came from two different companies
- First bid for full roof replacement 1,234,023.00 details of proposal is in the board meeting packet pg. 29
- Second pid for full roof replacement 1,305,570.00 details of proposal is in board meeting packet pg 31
- Reps from Bernhard & Lincoln Builders spoke
- Cole from Bernhard stated multiple leaks were found, both roofers they had come out stated the full roof should be replace due to more wind damage and holes
- Guy from Lincoln builders stated Lincoln Builders is the original company who put the roof on and the original price was around 60,000.00, Lincoln hasa 20 yr warranty,
N. Berg made a motion to Motioned to Bernhard complete interior/ rebuild and Lincoln Builders complete patchwork with formal engineer to see if the roof needs complete replacement and engineer opinion on next month meeting.
H. Wier seconded the motion.
The board VOTED unanimously to approve the motion.
III. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:24 PM.
Respectfully Submitted,
C. Fisher-Rollins