Athlos Jefferson Parish
Minutes
Board Meeting
Date and Time
Wednesday September 15, 2021 at 6:30 PM
Location
This meeting will be held virtually at the address below:
https://zoom.us/j/93653607650
https://zoom.us/j/93653607650
Directors Present
H. Wier (remote), J. Wright (remote), N. Berg (remote), T. Nelson (remote)
Directors Absent
E. Ketchens, R. Johnson
Guests Present
C. Fisher-Rollins (remote), J. Sanchez (remote), J. Turgeon (remote), N. Thomas (remote)
I. Opening Items
A.
Call the Meeting to Order
N. Berg called a meeting of the board of directors of Athlos Jefferson Parish to order on Wednesday Sep 15, 2021 at 6:30 AM.
B.
Record Attendance
C.
Call for Conflict of Interest
None
N. Berg made a motion to approve consent agenda with exception of board mins to next month.
H. Wier seconded the motion.
The board VOTED unanimously to approve the motion.
II. Consent Agenda
A.
Approve Agenda
- Pushed to next month
- Board approved to push discussion to next month
B.
Approve August 11, 2021 Board Meeting Minutes
vote pushed to next month meeting.
C.
Athlos Report
D.
New Hires & Stipends
- New hire contracts and stipends were approved with consent agenda
III. Administrative Reports
A.
Superintendent's Report
- Knicely
- Portables survived
- Roof damages
- Drywalls
- Carpets in some areas
- Overall the building is in good condition
- Exterior clean is needed
- 3%DED for any major hurricanes total 615,000
- Athlos is eligible for a public assistance grant
- Timeline
- Must request public assistance by Sept 26,2021
- Lincoln Build placed trap on the roof for temporary protection
- Administration set employee/ student survey out to get living arrangment information
- Martin
- Front office looks normal
- Some classes were impacted
- The building overall is in good condition
- Thomas
- Gym leaking more notice over the turf no leaks on the basketball side
- Proposal for the roof damage does not include gym leaking
- Dr Sanchez
- Posted an encouraging message Grit Does Not Quit JP Strong
- LDOE
- Do not exit students prior to 10/1
- Must enroll displaced students immediately
- The charter school may enroll displaced students on a first come, first served basis until enrollment capacity is reached which is 120%
- Dr. Sanchez presented two options under waivers and emergency to make up instructional minutes set forth in law R.S 17:154.1
- Reopening action plan Mrs Martin
- Based on the survey for family needs 77% have access to internet, 66% need technology, & 85% of families have access to transportation.
- 9/14/21-9/17/21 Staff welcome back and professional Development
- 9/16/21-09/17/21 tech distribution
- 09/16/21 townhall meeting
- 09/20/21 Virtual instructions begins and 10/01/21 is the anticipated final day
- Teachers will be expected t conduct huddles during live sessions
- ATM and enrichment teachers will also provide interactive video lessons
B.
Finance Report
Nicely presented finance report
- Cash- Cash balance is adequate to cover 38days of expenditures
- Receivables- Receivables are comprised to mainly of gran revenue that has been submitted for reimbursement but funds have yet to be received
- Revenues
- State revenue for the year is slightly above revised budget, Wr had a significant increase to our MFP with the mid-year adjustment for students that occured in March.
- Expenditures
- Salaries & benefits -expenditures are aligned with revised budget
- Supplies & materials in budget has been revised to reflect our actual and intended supply expenditures.Many federal funds we received due to the pandemic were allocated to be used to purchased supplies
- Lease & Property taxes are aligned with revised budget, through the audit journal entries may occur to correct coding
N. Berg made a motion to Nick motioned to approve finance report.
H. Wier seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Approve Financials
IV. Action Items (public comment must be had immediately before each action item vote)
A.
Building Repair Proposal
Kyle presented mold removal
- Advanta clean proposal amount 148,777,46
- Cleaning all the mold and replacing they can not do the roof or hvac system
- Bernhard
- Proposal amount not to exceed 120,000
- Contract will include clean up, removal and repairs
- Tarp for the roof proposals
- Bernhard quoted 12,000.00
- Lincoln Builders quoted 9,553.00
- Lincoln builder was hired to complete the trapping
- Lincoln proposed and estimate for repair the full roof for 31,978.00
N. Berg made a motion to Berg motion to vote on Bernhard for mold removal.
H. Wier seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Debris Clean-Up Proposal
Kyle presented proposals for Garden Doctors & Louisiana Landscape
- Garden Doctors 7,300
- Louisiana Landscape 8,230.00
N. Berg made a motion to Berg Motion to go with Louisiana Landscape for Debris Clean-up.
H. Wier seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Employee Hurricane Assistance
- Nicely presented staff needs conducted through survey that went out
- Staff with internet access 71%, staff with property damage 27% staff voted assistance spread evenly across staff 71%
- Employees are paid regular salary throughout this time to help with recovery
- Nicely presented two options for hurricane assistance $300 per staff which equalled 39,600 ans $500 per staff which equalled 66,0000
- Board voted on the $500 per staff which is 132
N. Berg made a motion to Berg motioned to approved the $500 hurricane assistance.
H. Wier seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Master Service Agreement
Board approved
N. Berg made a motion to Berg motion to approve MSA.
H. Wier seconded the motion.
The board VOTED unanimously to approve the motion.
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:49 PM.
Respectfully Submitted,
C. Fisher-Rollins