Athlos Jefferson Parish
Minutes
AAJP Board Meeting
Date and Time
Wednesday March 3, 2021 at 7:00 PM
Location
Directors Present
E. Ketchens (remote), H. Wier (remote), J. Wright (remote), N. Berg (remote), R. Johnson (remote), S. Sewell (remote)
Directors Absent
T. Nelson
Guests Present
D. Knicely (remote), N. Thomas (remote)
I. Opening Items
A.
Call the Meeting to Order
N. Berg called a meeting of the board of directors of Athlos Jefferson Parish to order on Wednesday Mar 3, 2021 at 7:07 PM.
B.
Record Attendance
C.
Call for Conflict of Interest
None
II. Consent Agenda
A.
Approve Agenda
R. Johnson made a motion to approve the consent agenda.
H. Wier seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approve February 3, 2020 Board Meeting Minutes
R. Johnson made a motion to approve the minutes from AAJP Board Meeting on 02-03-21.
H. Wier seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Athlos Report
III. Board Training
A.
Financial Disclosures
Jill discussed Conflict of Interest Policy 2005 for this month's board training.
Duty to Disclose
Members of the board must annually submit a Tier 3 personal financial statement by May 15th
The information will always be based on the previous calendar year.
Each member will also need to submit a financial report the year following your last year of service on the board.
The Tier 3 personal financial statement will mainly ask for:
Employment information for you and your spouse.
Information on earnings from gambling.
Contract information between you and any businesses that provide services for Athlos Academy.
Please make sure to identify Athlos Academy of Jefferson Parish and your position on the position held field of the form.
Ways to submit Tier 3 personal financial statement to the state:
Upload the disclosure form on the portal.
Hand deliver the disclosure
Mail or fax
Corrections can be made to your disclosure by filing an amendment.
Your disclosure will take about a week to reflect in the system after submission.
IV. Administrative Reports
A.
Director's Report
Dr. Sanchez's February Director's report
The school had a small fire in the coach's office on February12th. The investigation deemed it to be an electrical fire.
Our insurance company has picked up the claim minus our $10,000 deductible.
Safety procedures were followed and everyone was able to exit the building safely.
The fire caused smoke to get in the air circulation system. This resulted in smoke and debris in the air filters and air ducts.
The school campus has been closed to students since 2/22/21 as restoration crews have been working to clean air ducts and replace air filters. We transitioned to full distance learning with the expectation to return to campus on 3/8.
As of 3/3 all air ducts and filters have been replaced, except for the coaches' office. The in house custodial team is currently shampooing classroom carpets to remove any lingering smoke smell.
New Hires:
3 Lunch Monitors
Literacy Interventionist
2 Paraprofessionals
6th Math Teacher start date April 12th
Covid 19
No grade level or homerooms to report
15 staff members were out on quarantine or isolation for the week of 2/8
All students were still able to come to campus
LEAP 2025 Preparations
Testing preference has gone out to parents of distance learners
We are offering the option of weekend testing
Parent Town Hall scheduled for 3/16 and 3/18 for 6pm.
Staff Retention Survey showed 126 of 128 employees intent to return.
Our goal was to get a 65% staff return rate, However we received a 98%
return rate.
return rate.
B.
Finance Report
Ryan Web presented financial information for Jan 2021.
We are 58.33% through the school year.
Cash- Cash balance is enough to cover 32 days of expenditures.
Fund Balance experienced an increase in January. This is due to an uptick in federal revenues drawn, and a leveling out of expenditures in relation to income.
State revenue continues to trend slightly under budget, but is closer to projected with revised budget.
Over all funding is down slightly in 20-21 due to lower than budgeted enrollment numbers.
Federal Revenue is currently trending under revised budget, but is now aligning and will continue to do so in subsequent months as projected federal revenue continue to come in through out the year.
Salaries and benefits continue to trend below revised budget but is expected to fall slightly and in line with analysis on labor conducted during budget revisions as the yea moves along.
Purchased Services are lower than approved budget due to expenses related to student enrollment such as transportation and MSA trending lower than projected. Slight revisions were made during budget adjustments.
Supplies and Materials are just under budget for the entire year due to expenditures such as laptops being utilized during the school year vs. later.
Lease and Property Tax are above revised budget this month due to property tax being paid in
December,
December,
C.
Approve Financials
H. Wier made a motion to accept the financials.
R. Johnson seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Academic Growth and Retention Presentation
Darin discussed Academic Growth and Retention
October 2020 - February 2021
New weekly meeting structure
90 minutes
Consolidated focus on Academic growth and retention
Incorporating all sites collaboration
Continued one on ones
The process of the new meeting structure
- Mission & Vision
-Charter Agreement
-Annual Goals
-30,60, 90 Strategies
-Data Indicators
V. Committee Reports
A.
Governance Committee
Governance Committee met today and discussed the following:
Attendance Policy- 5201
This policy will be up for discussion later on the agenda
Reminder of the May15th dead line for each member's Financial Statement
The Board is currently looking for new board members.
April- Collecting Board Interest Forms
May- Board Election
June- Seat new board members for the new school year
Please refer any potential board members to Jill
B.
Finance Committee
Harvey Weir confirmed our Lawyer Ruby will review RFPs from the Utah school to make sure it is complaint with Louisiana Law. Ruby will advise once she has reviewed the RFP.
VI. Discussion Items
A.
Early Release Policy
Jill presented the proposed revision to the Attendance policy 5201 under the distance leaning section.
Part B is proposed to be added to the attendance policy 5201
"In cases where school is cancelled or have an early release, the school leader reserves the right to implement distance learning, even if local schools are not in session due to cancellation or early release."
Jill will make changes to the term "school is cancelled" and send the change to Dr. Sanchez.
Section 4:
Early Release: In cases of inclement weather or other emergency identified by the school leader, students may be released early.
a. There will be no count against the student with early release if:
i. Student is in class for at least 50% of the school day, or
ii. The distance leaning model is implemented for the rest of the day.
VII. Action Items (public comment must be had immediately before each action item vote)
A.
20-21 SY Calendar
Kyle Leybas presented the 2021-2022 School Year Calendar.
Mardi Gras and Spring Break will be revised according to the 2022 calendar holiday dates.
R. Johnson made a motion to approve the 2021-2022 school calendar with Mardi Gras and Easter holiday edits.
H. Wier seconded the motion.
The board VOTED unanimously to approve the motion.
B.
New Hires
R. Johnson made a motion to approve the new hires.
H. Wier seconded the motion.
The board VOTED unanimously to approve the motion.
VIII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:17 PM.
Respectfully Submitted,
N. Thomas