Athlos Jefferson Parish
Minutes
AAJP Board Meeting
Date and Time
Wednesday September 2, 2020 at 7:00 PM
Location
Directors Present
E. Ketchens (remote), H. Wier (remote), J. Wright (remote), N. Berg (remote), R. Johnson (remote)
Directors Absent
S. Sewell, T. Nelson
Guests Present
C. Staley (remote), D. Knicely (remote), N. Thomas (remote)
I. Opening Items
A.
Call the Meeting to Order
N. Berg called a meeting of the board of directors of Athlos Jefferson Parish to order on Wednesday Sep 2, 2020 at 7:06 PM.
B.
Record Attendance
C.
Call for Conflict of Interest
None
II. Consent Agenda
A.
Approve Agenda
H. Wier made a motion to approve the consent agenda.
R. Johnson seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approve August 05, 2020 Board Meeting Minutes
H. Wier made a motion to approve the minutes from AAJP Board Meeting on 08-05-20.
R. Johnson seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Athlos Report
III. Board Training
A.
Board Goals
Jill presented information to the board to help increase:
Positive Educational Environment between the School Leader and School Board
School Leader's Monthly Report should include:
1. Biggest Challenge/ Biggest Accomplishment of the Month
2. New hires and employees of the month highlights
3. Scheduling rotating meetings with each board member.
Positive Educational Environment between the School Leader and School Board
School Leader's Monthly Report should include:
1. Biggest Challenge/ Biggest Accomplishment of the Month
2. New hires and employees of the month highlights
3. Scheduling rotating meetings with each board member.
IV. Administrative Reports
A.
Director's Report
Ms. Filkins presented the Director's Report
Communication:
-On Campus vs. Distance Learning Survey
25% of parents requested distance learning
38% of parents requested on campus learning
63% of parents have not responded to the survey
-First reopening meeting parent confidence level survey
Confident in reopening plan: 2.75 parents out of 5 on August 25th
Updated reopening plan based on parent concerns and presented updates at the Town Hall Meeting on Sept. 1st.
Confident in reopening plan based on updates: 3.44 parents out of 5 were confident in plan updates
Staff Survey Results: Scale of 1 to 5
Comfort level of returning to the building: 2.39
The OPS team created tutorials to share with staff/ parents on September 4th on safety protocols
Staff concerns will be address and updated plan will be presented on Sept. 4th at the staff professional development
The OPS team will do dry runs on the procedures on Sept. 3rd and Sept. 8th with staff.
Testing:
State testing requirement met
Flexible testing schedule- Sign up genius
Testing Integrity guidelines sent to parents
1 to 1 testing availability
Reopening Plan meetings with the Operations Team:
August 24th
August 26th
August 27th
August 31st
September 1st
Master Schedule planning in progress for Virtual and On Campus learning (K-4 and 5-8)
Human Resources has been working with staff based on medical needs to assist with employee needs.
Ms. Lang has scheduled 1 to 1 meetings to collect medical information from medically fragile staff members.
On boarding and Retention:
On boarding schedule to introduce new hires to the Athlos way.
Creating tech tutorials how tos for new hires
Employee Mentoring System
91.2% of staff feel supported by the Admin Team
Hiring Updates:
Principal of Lower School
Kindergarten Teacher
6th Grade Science and Social Studies- offer out
6th Grade Science and Social Studies- accepted position
8th Grade ELA - offer out
8th Grade Math- accepted
SPED Resource Teacher
SPED Paraprofessional
Spanish Teacher- accepted
Communication:
-On Campus vs. Distance Learning Survey
25% of parents requested distance learning
38% of parents requested on campus learning
63% of parents have not responded to the survey
-First reopening meeting parent confidence level survey
Confident in reopening plan: 2.75 parents out of 5 on August 25th
Updated reopening plan based on parent concerns and presented updates at the Town Hall Meeting on Sept. 1st.
Confident in reopening plan based on updates: 3.44 parents out of 5 were confident in plan updates
Staff Survey Results: Scale of 1 to 5
Comfort level of returning to the building: 2.39
The OPS team created tutorials to share with staff/ parents on September 4th on safety protocols
Staff concerns will be address and updated plan will be presented on Sept. 4th at the staff professional development
The OPS team will do dry runs on the procedures on Sept. 3rd and Sept. 8th with staff.
Testing:
State testing requirement met
Flexible testing schedule- Sign up genius
Testing Integrity guidelines sent to parents
1 to 1 testing availability
Reopening Plan meetings with the Operations Team:
August 24th
August 26th
August 27th
August 31st
September 1st
Master Schedule planning in progress for Virtual and On Campus learning (K-4 and 5-8)
Human Resources has been working with staff based on medical needs to assist with employee needs.
Ms. Lang has scheduled 1 to 1 meetings to collect medical information from medically fragile staff members.
On boarding and Retention:
On boarding schedule to introduce new hires to the Athlos way.
Creating tech tutorials how tos for new hires
Employee Mentoring System
91.2% of staff feel supported by the Admin Team
Hiring Updates:
Principal of Lower School
Kindergarten Teacher
6th Grade Science and Social Studies- offer out
6th Grade Science and Social Studies- accepted position
8th Grade ELA - offer out
8th Grade Math- accepted
SPED Resource Teacher
SPED Paraprofessional
Spanish Teacher- accepted
B.
Finance Report
Darin provided financial report information:
Monthly Financials:
The close of last fiscal year: 77 days cash on hand for expenditures
State Revenue on track with budget amounts.
Federal Revenue will start to appear around November or December for the fiscal school year.
Expenditures appear to be on track.
Change in Fund Balance
Fiscal Year 2019-2020 ended with $654,000
Current Fiscal Year 2020-2021: $1,012,000 (healthy fund balance)
Cares Act Funding will roll over in October
Special Education Funds will rollover in October
Current Debit Position: Debit Positive Position
Director of Finance letter of resignation submitted for last day of September 11, 2020.
Areas of Opportunity:
Employee Relations
Centralizing Financial Services
Financial Stewardship
Monthly Financials:
The close of last fiscal year: 77 days cash on hand for expenditures
State Revenue on track with budget amounts.
Federal Revenue will start to appear around November or December for the fiscal school year.
Expenditures appear to be on track.
Change in Fund Balance
Fiscal Year 2019-2020 ended with $654,000
Current Fiscal Year 2020-2021: $1,012,000 (healthy fund balance)
Cares Act Funding will roll over in October
Special Education Funds will rollover in October
Current Debit Position: Debit Positive Position
Director of Finance letter of resignation submitted for last day of September 11, 2020.
Areas of Opportunity:
Employee Relations
Centralizing Financial Services
Financial Stewardship
C.
Enrollment Update
Camille Wells provided the following enrollment update:
Current Enrollment: 1258 students
18 less students than the enrollment numbers from last meeting
Parents of no show students will be notified and given 10 days to update student's enrollment status.
17 student offers currently out
16 students have accepted a seat
Parents will have 2 days to respond to the offer before the seat will be offered to the next student on the waiting list.
Current waiting list: 432 students
Current Enrollment: 1258 students
18 less students than the enrollment numbers from last meeting
Parents of no show students will be notified and given 10 days to update student's enrollment status.
17 student offers currently out
16 students have accepted a seat
Parents will have 2 days to respond to the offer before the seat will be offered to the next student on the waiting list.
Current waiting list: 432 students
V. Committee Reports
A.
Governance Committee
Ruben Johnson provided the following Governance Committee update:
Annual Ethics training reminder
ESP- Evaluation Tool will be completed in Mid September
PTO Liaison wont be able to meet until the PTO president is identified
Annual Ethics training reminder
ESP- Evaluation Tool will be completed in Mid September
PTO Liaison wont be able to meet until the PTO president is identified
B.
Finance Committee
Harvey advised check signer will need to be confirmed ASAP.
VI. Discussion Items
A.
Portables/Facility Improvement Update
Mike Erikson provided update on portables
The portables are complete. The furniture has been delivered and set up in classrooms. The portables passed the health inspection.
The building inspector has 5 items that will need to be addressed.
Garden Doctors will complete the irrigation, grass and trees by Monday Sept. 6th.
The portables are complete. The furniture has been delivered and set up in classrooms. The portables passed the health inspection.
The building inspector has 5 items that will need to be addressed.
Garden Doctors will complete the irrigation, grass and trees by Monday Sept. 6th.
VII. Action Items (public comment must be had immediately before each action item vote)
A.
Appoint Board Secretary
Tiffany Nelson was appointed as temporary Board Secretary until she is replaced.
The Board Secretary election will be tabled until next month's meeting.
The Board Secretary election will be tabled until next month's meeting.
N. Berg made a motion to table the Board Secretary election.
R. Johnson seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Transportation Contract
Transline Transportation proposed contract start date September 1, 2020 to July 1, 2020.
H. Wier made a motion to approve the transportation contract with Transline Transportation.
R. Johnson seconded the motion.
The board VOTED unanimously to approve the motion.
C.
New Hires
H. Wier made a motion to approve all new hires.
R. Johnson seconded the motion.
The board VOTED unanimously to approve the motion.
VIII. Closed Session
A.
Closed Session Motion
R. Johnson made a motion to go into a closed executive session @ 8:32 pm.
H. Wier seconded the motion.
The board VOTED unanimously to approve the motion.
IX. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:50 PM.
Respectfully Submitted,
N. Thomas