Athlos Jefferson Parish
Minutes
AAJP Board Meeting
Date and Time
Wednesday June 3, 2020 at 7:00 PM
Location
If you plan to virtually attend, please contact Jill Turgeon at jturgeon@athlosacademies.org with your full name to be admitted to the meeting. Zoom Link:
https://athlosacademies.zoom.us/j/995859635
Directors Present
H. Wier (remote), J. Wright (remote), N. Berg (remote), R. Johnson (remote), T. Nelson (remote)
Directors Absent
E. Ketchens, L. Allen
Ex Officio Members Present
K. Rogers (remote)
Non Voting Members Present
K. Rogers (remote)
Guests Present
C. Staley (remote), D. Knicely (remote), J. Turgeon (remote), rubi Brown, steven myers
I. Opening Items
A.
Call the Meeting to Order
H. Wier called a meeting of the board of directors of Athlos Jefferson Parish to order on Wednesday Jun 3, 2020 at 7:02 PM.
B.
Record Attendance
C.
Call for Conflict of Interest
II. Consent Agenda
A.
Approve Agenda
H. Wier made a motion to approve agenda.
N. Berg seconded the motion.
The board VOTED to approve the motion.
B.
Approve May 06, 2020 Board Meeting Minutes
H. Wier made a motion to approve the minutes from AAJP Board Meeting on 05-06-20.
N. Berg seconded the motion.
The board VOTED to approve the motion.
C.
Athlos Report
H. Wier made a motion to approve.
N. Berg seconded the motion.
The board VOTED to approve the motion.
III. Board Training
A.
Establishing an Effective Board
IV. Administrative Reports
A.
Director's Report
ELPT learning target fully attained
Implementation of curriculum as intended
Working on data reporting and building leadership capacity
Strong Start- grant money from CARES act (417k)
Summer reading lists have been sent out to families with report cards
All report cards were mailed out.
No award ceremony, but all awards were mailed out.
Summer remediation has begun on June 1-July 3
Master scheduling completed
Portables have been started
Looking at getting a committee together to review options for next fall
Implementation of curriculum as intended
Working on data reporting and building leadership capacity
Strong Start- grant money from CARES act (417k)
Summer reading lists have been sent out to families with report cards
All report cards were mailed out.
No award ceremony, but all awards were mailed out.
Summer remediation has begun on June 1-July 3
Master scheduling completed
Portables have been started
Looking at getting a committee together to review options for next fall
B.
Finance Report
Darin provided the financial report.
Shared info on Clever
Reviewed financial report.
Supplies and Materials are a bit over, but will be offset with Covid funding
83% through the year
Bank statement is included in packet
Harvey- 330K bump? What is this from? It was somewhat expected.
Shared info on Clever
Reviewed financial report.
Supplies and Materials are a bit over, but will be offset with Covid funding
83% through the year
Bank statement is included in packet
Harvey- 330K bump? What is this from? It was somewhat expected.
C.
Enrollment Update
Camille provided the enrollment update.
Ended school year with 1124 students
1245 students projected for next year.
Waitlist has grown to about 600 students.
Future meetings, may want to consider adding students (increase to 1300?)
Questions?-none
Ended school year with 1124 students
1245 students projected for next year.
Waitlist has grown to about 600 students.
Future meetings, may want to consider adding students (increase to 1300?)
Questions?-none
V. Committee Reports
A.
Governance Committee
Ruben-
Will be discussed as a discussion item tonight.
Will be discussed as a discussion item tonight.
B.
Finance Committee
Harvey- asked about fixed price for portables. It has not been received. Darin confirmed he has not missed it:)
VI. Discussion Items
A.
Facility Improvement Update
B.
Election Update
Jill shared the graph outlining the cohorts of the positions open. Landons seat is open, but he will run for re-election. There are two additional seats in cohort B and one in C, which is only for one year. The board will need to make a resolution at the next board meeting to set the number of board members. General consensus is 9, but that will be determined at the next meeting.
Harvey made motion to move the regular board meeting (when the election will take place) to July 8 due to a conflict. Approved. Ruben made a motion to move the governance meeting to July 6 so that they could interview the candidates. Approved.
Questions for interview will be submitted to Ruben prior to the governance meeting. Applications for candidates will be due on June 30.
Harvey made motion to move the regular board meeting (when the election will take place) to July 8 due to a conflict. Approved. Ruben made a motion to move the governance meeting to July 6 so that they could interview the candidates. Approved.
Questions for interview will be submitted to Ruben prior to the governance meeting. Applications for candidates will be due on June 30.
C.
Policy 5201- Attendance
Governance committee reviewed policy 5201 to address distance learning. Changes were made to the assignment requirement to state just virtual lessons, not necessarily recorded. Also added was language referring to associated assignments.
D.
Policy 5401- Anti-Bullying
Item deferred to next governance meeting and will come back to the board in July/August.
E.
Board Meeting Calendar 20-21
A calendar of proposed board meeting dates was presented. Some discussion on whether to keep the July meeting or not. Harvey suggested we keep it and then we can cancel it if needed.
VII. Action Items (public comment must be had immediately before each action item vote)
A.
FY21 Budget
R. Johnson made a motion to Approve budget.
N. Berg seconded the motion.
About 1 million carryover in the bank at end of the year. Some of the money is restricted funds. (All but about 200,000)
Discussion on bond and how it can relieve the school of some expenditures. Currently it is a balanced budget, but things may change depending on state revenue. A revision may be needed in the fall.
Fund balance has been increasing, but in a couple of years, on this current trajectory, this will start decreasing. Bonding can turn this around.
Harvey asked if there is a specific concern with bonding? Between now and Sept 1 of 2021, you will want to transact the bond for most benefit. Could wait to 2022 before fund balance starts to decrease.
If approved as is, expect revisions later on.
The board VOTED to approve the motion.
Discussion on bond and how it can relieve the school of some expenditures. Currently it is a balanced budget, but things may change depending on state revenue. A revision may be needed in the fall.
Fund balance has been increasing, but in a couple of years, on this current trajectory, this will start decreasing. Bonding can turn this around.
Harvey asked if there is a specific concern with bonding? Between now and Sept 1 of 2021, you will want to transact the bond for most benefit. Could wait to 2022 before fund balance starts to decrease.
If approved as is, expect revisions later on.
B.
Staff Offer Letters
Mostly returning staff members. Some moved away, so that will be the new names you see.
R. Johnson made a motion to Approve staff letters.
J. Wright seconded the motion.
The board VOTED to approve the motion.
VIII. Closed Session
A.
Motion to go into closed session
N. Berg made a motion to go into closed session.
J. Wright seconded the motion.
The board VOTED to approve the motion.
B.
Closed Session
C.
Motion to adjourn closed session/enter into public session
R. Johnson made a motion to adjourn closed session, enter into public meeting.
J. Wright seconded the motion.
The board VOTED to approve the motion.
IX. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:05 PM.
Respectfully Submitted,
J. Turgeon
Jill provided training based on an article outlining 8 ways to ensure an effective school board.