Chair Taylor requested a motion to approve the agenda; however, Board members raised questions regarding the agenda items, and no formal motion to approve the agenda was recorded.

Purpose of Special Called Meeting

• Address board information associated with SCSC/Epicenter monitoring requirements.
• Review the accuracy of board member term dates currently reflected in Epicenter.
• Discuss whether additional Board action was necessary to update governance information.

Epicenter Monitoring & Board Member Terms

• Administration shared that Epicenter reflected expired term dates for Nathan Lewis and Shirlynn Kelly.
• The Epicenter monitoring requirement was reviewed, including the requirement to:
  • Confirm all current board members are listed.
  • Ensure board member term dates are accurate.
  • Ensure a board chair is assigned.
• Board members discussed:
  • Historical appointment and term dates.
  • Whether board member terms were originally staggered.
  • Whether the dates currently listed in Epicenter were accurate.
  • Whether a formal Board vote was necessary to update the information.
  • The importance of reviewing previous Board minutes and historical records before finalizing changes.
  • The possibility of requesting an extension from SCSC if additional time was needed to verify the information.
• The Board emphasized ensuring that information submitted through Epicenter is accurate and supported by appropriate documentation.
• Ms. Finley contacted SCSC during the meeting and reported that SCSC advised the Head of School to follow up directly for guidance regarding the Epicenter requirements and next steps.

• The Board discussed the distinction between:
  • Board member terms.
  • Annual Board officer positions.
  • Committee chair assignments.
• Questions were raised regarding the timing of annual officer and committee chair elections under the bylaws.
• No officer or committee chair elections were conducted during the meeting.

No officer or committee chair elections were conducted during the meeting.