MS Delta Academies
Minutes
Board Retreat
Date and Time
Monday June 26, 2023 at 5:00 PM
Location
In person at Leflore Legacy Academy
https://us02web.zoom.us/j/83885678291?pwd=UDZ5UXNaZDNSNWxJYW9SSEx5UUVRQT09
Meeting ID: 838 8567 8291
Passcode: 580498
Directors Present
Cassandria Hansbrough, Erin Mulligan (remote), McKinley Martin (remote), Williams Brack (remote)
Directors Absent
Emily Cupples, Erica Plybeah Hemphill, Jacquelyn Brownlow
Guests Present
Greg Thompson (remote), John Beard (remote), Rene Fumich (remote), Tamala Shaw, Tosha Boyd (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Agenda
D.
Approve Minutes
II. Financial Report
A.
Expenditures over $5,000
B.
Review and Approve Financial Reports
Ms. Fumich reviewed the balance sheet on screen and described key line items.
She also presented the cash flow report, including updates on IDEA, ESSER 2, Tile I, ARP ESSER, and 21st CCLC funding.
C.
FY24 Revised Budget Presentation
Greg Thompson presented the FY24 (SY23-24) revised budget and discussed key line items, including the impact of enrollment on the budget.
Board members engaged in conversation and asked clarifying questions.
A copy of the presented budget is available for board members in Board on Track.
D.
Building Donation(s)
John Beard spoke to the board about possible building donations that might be made to Leflore Legacy if approved by the MS Delta Academies board.
A one page summary is available for board members in Board on Track.
Board members asked follow up questions, including current ownership of the buildings, legal issues, costs and feasibility.
Board members discussed pros and cons of the potential donation.
Ms. Hansborough posed a clarifying question
III. Executive Director's Report
A.
ACT Prep
Dr. Shaw discussed options for ACT Prep class structure possibilities depending on budget and enrollment.
B.
BoardOnTrack
Dr. Shaw mentioned BoT is up for renewal soon.
C.
Money Market Account
Dr. Shaw presented guidance she received from the organization's bank contact about opening a money market account. Ms. Fumich presented additional information.
D.
Bus Purchase
Dr. Shaw presented financing options for purchase of a bus.
E.
Executive Director Evaluation
Dr. Shaw reminded the board that the Executive Director annual evaluation process should begin soon and be completed by Oct. 1.
F.
General Updates
Dr. Shaw shared updates about the summer school program and the overage for grade program. She also discussed current enrollment numbers and personnel updates.
G.
Grants
Dr. Shaw shared information about recently awarded grants.
IV. Governance Committee
A.
Jacquelyn Brownlow - renewal
Dr. Shaw shared information and the board members discussed. Vice Chair Martin will connect with Dr. Brownlow to see if she is interested in renewing her term.
B.
Board Chair
Dr. Shaw shared information. Vice Chair Martin will connect with Ms. Cupples to see if she is able to continue serving as board chair.
C.
New Board Members
Dr. Shaw shared information and the board members discussed. The board currently has seven members and seeks to grow by two in 2024 if possible. Suggestions for board member candidates should be submitted to the Governance Chair Mack Martin.
There was discussion about the best day of the week, time of day, and time of month works best for monthly meetings. Members agreed to the second Wednesday of each month at 1pm Central time.
Rene Fumich reported on expenditures over $5K in April, May and June, including Marathon system, field trip transportation, curriculum development, and MobyMax.