MS Delta Academies
Minutes
Board of Directors of MS Delta Academies
Date and Time
Wednesday February 1, 2023 at 1:00 PM
Location
virtual
https://us02web.zoom.us/j/83885678291?pwd=UDZ5UXNaZDNSNWxJYW9SSEx5UUVRQT09
Meeting ID: 838 8567 8291
Passcode: 580498
Directors Present
Cassandria Hansbrough (remote), Emily Cupples (remote), Erica Plybeah Hemphill (remote), Erin Mulligan (remote), McKinley Martin (remote), Williams Brack (remote)
Directors Absent
Amanda Wiltshire, Jacquelyn Brownlow
Guests Present
Tamala Shaw (remote), Tosha Boyd (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Agenda
D.
Approve Minutes
II. Board Chair/Vice Chair's Report
A.
Fundraiser Event
B.
Board Member Documents
Dr. Shaw reminded members to complete their documents and email them to submit.
C.
Executive Committee
Emily Cupples opened the conversation as to whether an Executive Committee is needed and what its duties would be. Members discussed. Mr. Martin will draft a scope of work for the proposed Executive Committee and share with members for review and feedback.
The committee will have to power to make decisions on behalf of the full board in emergency situations. The bylaws will be amended. Language will be presented at the next meeting by the Governance Committee.
III. Financial Report
A.
Expenditures over $5,000
None for this month/reporting period.
B.
Review and Approve Financial Reports
Tosha Boyd shared information about the ad valorem payments, which have been received. Financial reports will not be ready until after Feb. 5th. Williams Brack recommended monthly meetings be moved to mid-month so financial reports will be available.
IV. Executive Director's Report
A.
General Updates
BoardonTrack: renewal for $5k is available, but with fewer features than were previously available.
Fundraising: The school was awarded $150K grant from a Congressional earmark. An article about the award ran on the front page of the local paper. The Alluvian Hotel has also agreed to an in-kind donation. The Legends Academic Fund met with Dr. Shaw and visited Leflore Legacy Academy. This connection was facilitated by the Community Foundation of Northwest Mississippi.
Scholar Recruitment: Dr. Shaw shared the annual plan and current enrollment numbers.
Personnel: No updates
Facilities: Dr. Shaw met with an architect who will provide a high-level report regarding costs to make the library building usable. A historical building grant is a possibility, and members of the historical society are visiting the site next week. The existing facility also will need some updates.
Operations: The school was closed today due to inclement weather.
Calendar: Proposed changes will be ready at the March meeting.
V. Committee Reports
A.
Committee reports
Academic report: Ms. Hansbrough will connect with Dean Fluker for further information and hopes to visit the school next month.
Operations and Facilities: None
Development Fundraising: Nothing to add -- the event was discussed earlier in the meeting.
Governance: No report
Finance: No report
VI. Closing Items
A.
Next Meeting Date & Topics
1pm CST on March 8
Agenda items - calendar updates
Dr. Tamala Shaw shared the Vision Meeting will be 2-5 pm on Saturday, April 29th. Board members discussed the event goals and logistics.