Tabled to next meeting. 

Elementary and High School projects:

Mr. Michelot introduced Mr. Tony Pina, OPM for the roof project. He reviewed the schematic design estimate including the following highlights:

The design team chosen is the same team for the middle school roof project.

Two firms submitted bids and the Studio Umbra team was selected for its qualifications and ability to meet schedule demands.

Early level estimates include high contingencies which are reduced as the project gets closer to specifications into the construction phase.

Two design estimators work independently of the architect and the OPM; one estimator assessed a contingency of 10% and the other at 15%, with a final number agreed upon at 13%.

The contingency drops as the drawings become more complete with less need for insulation.

The base scope of the project is estimated at $3.M with a contingency of $430K, which does not include soft costs of the architect and OPM at an additional cost of $400K.

Timeline of base project commences at end of school year and before start of school in the fall.

Time is of the essence of moving forward with the base project; review bid by March 8 with choice by the end of the month; contractor to begin construction in June.

Concern with number of companies that have availability and capacity; sooner bids go out ahead of schedule the better outcome; although OPM’s informal building up of interest in the project on the street, market is unpredictable.

Explanation of very large HVAC system open to the elements year round. Although at end of thirty-two life, this equipment will be kept in service until 2025 when it will be replaced with a more efficient system. Any consideration of adapting system was discounted as not cost effective.

An estimate of $983K covers the elementary penthouse equipment and labor and includes replacement of the high school HVAC equipment to make it fully accessible to the gym, but not including the small amount of additional soft costs.

$1.9M estimated cost for both elementary equipment and high school at $965; if undertaken together an economy of means is reached at a reduction to $1.6M – 6 to 7% savings realized if done together.

More accurate numbers will be known when general contractor is chosen.

From a cash flow perspective, checks will need to be written in June; arrival of equipment expected eight months and payment due is required on receipt.

Discussion ensued on the options  and advantages in cost savings for timing the projects other or separate and presentation to the Board for approval.

Mr. Pina also stated that he is working on the warranty for the elementary school gym and getting free materials for a failed installation.

Mr. Pina stated that time is of the essence in starting the process in order to meet the schedule deadline of timing with the school year. The longer from the construction date that bids are published the better.

Following discussion, Mr. Yezukevich stated that a followup meeting will be scheduled on February 20ty to debrief from the presentation and decide on path forward before recommendation to the Board on February 21st for approval and vote. The meeting is scheduled for Wednesday morning at 8:30AM. Go ahead final instructions will be provided to Mr. Pina immediately after the meeting.