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Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)

Minutes

March Finance Meeting

Date and Time

Monday March 24, 2025 at 4:00 PM

Location

Spring Creek Conference Room 

Committee Members Present

C. Boyd, C. Weathersby, G. Flowers, H. Worsley, J. Earp, K. Holley

Committee Members Absent

R. Collins

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

C. Weathersby called a meeting of the Finance Committee of Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy) to order on Monday Mar 24, 2025 at 4:00 PM.

C.

Approve Minutes

H. Worsley made a motion to approve the minutes from December Finance Meeting on 12-16-24.
G. Flowers seconded the motion.
The committee VOTED to approve the motion.

D.

Approve Agenda

Cheryl Weathersby added the following items to the agenda

 

H. Pataula - Mower Purchase approval

G. Flowers made a motion to approve the amended agenda.
C. Boyd seconded the motion.
The committee VOTED to approve the motion.

II. Finance

A.

Pataula - FY 26 Inital Budget Review

Cheryl Weathersby presented the FY 2026 General Operating Budget for Pataula. This is the first presentation of the budget and the committee will vote on it in April. There was a detailed discussion regarding the budget. The committee will present the budget to the governing board at tonight's meeting for information.

B.

SCCA - FY 26 Initial budget review

Cheryl Weathersby presented the FY 2026 General Operating Budget for Spring Creek. This is the first presentation of the budget and the committee will vote on it in April. There was a detailed discussion regarding the budget. The committee will present the budget to the governing board at tonight's meeting for information.

C.

Pataula - Monthly Financial Reports

Cheryl Weathersby presented the monthly financial report for Pataula through December 2024. The school is on target to meet this year's financial CPF and their expenses are within budget. 

D.

Pataula - vehicle purchase

J. Earp made a motion to approve the purchase of a 2014 Chevrolet 350 for $12,500 from Parkway Motors.
G. Flowers seconded the motion.
The committee VOTED to approve the motion.

E.

SCCA - monthly financial reports

Cheryl Weathersby presented the monthly financial report for Spring Creek  through December 2024. The school is on target to meet this year's financial CPF and their expenses are within budget. 

F.

SCCA - vendor selection for PA system

H. Worsley made a motion to purchase a new paging system for every classroom from Action Alarm for $29,850.
G. Flowers seconded the motion.

Cheryl Weathersby presented the committee with the two quotes for a PA install. The quotes were from ESS for $56,244.57 and Action Alarm for 29,850. She is recommending the purchase from Action Alarm.

The committee VOTED to approve the motion.

G.

SCCA - Facility update

Cheryl Weathersby tabled this update and will present it to the entire board.

H.

Pataula - Mower Purchase

J. Earp made a motion to purchase a 2019 John Deere Terrain Cut from Weeks Farm Equipment for $17,118.
H. Worsley seconded the motion.

Cheryl Weathersby presented the committee with a purchase for a used John Deere tractor that we are able to purchase through an auction site. This mower will replace our 10 year old mower and will have the ability to cut all athletics fields too. 

The committee VOTED to approve the motion.

III. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:00 PM.

Respectfully Submitted,
C. Weathersby