The following items were added to the Agenda: 

I. H. Executive Session  - Personnel

II. K. SCCA Sped Para Hire - Vote

IV. B. Board Meeting Dates Change - Vote

There was no public comment.

Sam Brown, PE Teacher/Head Football Coach, has submitted his resignation effective
at the end of the 24/25 SY.

Jennifer Brock has requested to resign from her Special Ed Teaching position as of
Jan. 24 to take a job outside of the education sector. Due to the fact that 30 days
notice was not provided, this is a breach of contract. The contract gives the Board the
right to deduct $1000 from her last paycheck and report this breach of contract to the PSC. 

SCCA Paraprofessional, Sheila Herendeen, has submitted her resignation effective
Jan. 24, 2025.

Kylie presented the proposed 25-26 School Calendar for PCA and SCCA. 

An amendment request has been submitted for PCA to add "students matriculating
from Pataula Pre-K" as a 3rd enrollment priority. SCSC staff are recommending
approval to their Board, and we received word today that the SCSC has approved this amendment for PCA. This amendment will be implemented with the Lottery to be held on January 30, 2025. 
We were informed that SCCA cannot implement this enrollment priority until AFTER
the CSP grant expires in March. Therefore, we cannot use this priority in January
2025 lottery (tomorrow) for SCCA. However, we have requested this change in our
renewal application which would go into effect in July 2025, and be used as a priority
for all lotteries AFTER that date.

Since SCCA is up for renewal their CPF results were released earlier than other
schools; PCA should have their results by the next Board meeting.
- Based on the CPF results of the past 5 years, SCCA is eligible for a 5-yr renewal.
The SCSC will make official renewal decisions at one of their Board meetings in the
next few months. The renewal application has been submitted.

There were NO findings or adverse practices on the FY25 Operations Monitoring for
PCA or SCCA.

PCA is on target to meet on Operational CPF.

SCCA is on target to meet on Operational CPF

PCA currently has a 4.1% enrollment variance (approaching standards) with a total
of 567 students in grades K-12 and currently has 112 students on the waiting list.
SCCA is still on target to have less than a 3% enrollment variance (meeting
standards) with a total of 468 students in grades K-12 and currently has 111 students
on the waiting list.
Open Enrollment is open for the 2025-2026 SY and marketing/outreach has begun.

Administration is recommending the hiring of Keisha Tully to fill an open SPED para position at SCCA. 

Cheryl is seeking approval to surplus 8 school buses - models ranging from 1995 - 2001 are on the posted list of VIN #. 

Cheryl is asking the board to select a vendor to furnish and install a 10X10  walk-in freezer at PCA. Three bids were solicited, and Cheryl recommends we accept RHC Heating and Cooling's bid of $30,584.35. 

Cheryl is seeking approval for a project manager for new construction at Spring Creek. Cheryl received from 6 companies. Cheryl recommends we accept the bid from Public-Private Partnership Project Management, INC (4PM, INC) of $520,000. This bid is a percentage of the overall project (Assumption of a $20 million project) plus a small retainer and includes travel. This is a known company and submitted the lowest bid with experience in large construction projects, charter schools, and USDA loans. 

Regina Madray, SNP Manager at SCCA resigned effective 1/17/2025.

Governance Training Dates – Preliminary Details (Choose One Option)
Atlanta – Loudermilk Conference Center
February 11, 12:00 p.m. – 5:00 p.m. - New Governing Board Member Training*
February 12, 9:00 a.m. – 5:00 p.m. – Training for All Governing Board Members
Athens – The Classic Center
April 22, 12:00 p.m. – 5:00 p.m. - New Governing Board Member Training*
April 23, 9:00 a.m. – 5:00 p.m. – Training for All Governing Board Members
*New board members will complete 2 additional hours of training through virtual,
asynchronous sessions.

Cheryl has heard from all except Jamie - the majority will attend the April session in Athens.

A Vote to change the Board meeting date in March from March 17, 2025 to March 24, 2025 has been requested. 

After discussion the Academic Excellence Committee has set the next meeting date for February 10, 2025 at 5:00 at the Central Office.