Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
Minutes
September 2024 Board Meeting
Date and Time
Monday September 16, 2024 at 6:00 PM
Location
SCCA Lunchroom
Directors Present
G. Flowers, J. Earp, J. Sanders, K. Gilbert, R. Lane
Directors Absent
E. Austin, L. Hixon, N. Johnson, R. Collins
Ex Officio Members Present
C. Weathersby, K. Holley
Non Voting Members Present
C. Weathersby, K. Holley
Guests Present
H. Worsley, L. Adkinson
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Agenda
D.
Approve Minutes
E.
Approve Executive Session Minutes
F.
Public Comment
G.
Executive Session - Personnel
II. Superintendent Report
A.
SCCA Para Hire
B.
Child Abuse Policy amendment
The Child Abuse policy was amended to update the definition of Child Abuse and specific positions that are mandated reporters.
C.
PCA - Operational CPF Dashboard
PCA is predicted to Meet on FY 24 Operational CPF. One month into the new school year, PCA is also predicted to meet on FY 25 Operational CPF.
D.
SCCA - Operational CPF Dashboard
SCCA is predicted to Meet on FY 24 Operational CPF. One month into the new school year, SCCA is also predicted to meet on FY 25 Operational CPF.
III. CFO/Business Director Report
A.
Pataula - Monthly Financial Reports
Board Members reviewed Financial Reports through June 2024. At this time Pataula is predicted to Approach the Standard on Financial CPF, this is due to construction costs and Efficiency Margin calculations.
B.
Spring Creek - Monthly Financial Reports
Board Members reviewed Financial Reports through June 2024. At this time Spring Creek is predicted to Meet on Financial CPF.
C.
Safety Update
Central office staff, school admin, and our school resource officers have been reviewing and testing our safety plans since the school shooting in Georgia a few weeks ago. Cheryl updated the board on this review and impending changes to strengthen those plans. Both SRO's are diligent in checking the campus multiple times per day to ensure safety protocols are being followed.
Kylie and Cheryl updated the board on the bomb threat at Spring Creek last week. The school did a great job carrying out their safety plan that details actions around a bomb threat. They also noted that a suspect has been detained in this incident.
Our school police Chief Alexander is reviewing safety products such as classroom door barricades, intruder alert systems and amplifications to our camera systems. According to new State Law, school systems in Georgia must have Alert Systems in place by July, 2026.
D.
Construction Update
The new field house at Pataula is 100% complete. Gym flooring is scheduled to be delivered today and Basketball Goals will be delivered by the end of the month. The Fire Marshall will return on the 25th, and hopefully we will receive our Certificate of Occupancy for the new gym.
We are awaiting formal notification from USDA to begin the Application Process for new construction at SCCA.
IV. Governance Committee Report
A.
2024-2025 Board Retreat
The Board Retreat is Friday, September 20, 2024 at Callaway Gardens. Kylie will work on finalizing the Agenda tomorrow and will email to members.
V. Academic Committee Report
A.
Meeting Schedule
The Committee will set meetings dates as soon as the release date for Milestone scores is made public.
There was no public comment.