The following items were added to the Agenda:

I. G. Executive Session - Personnel

III. I. SCCA School Nutrition hire

VI. B. Executive Session - Superintendent/CFO Evaluation

There was no public comment.

Administration from both schools were present to discuss the proposed Dress Code Policy amendment. School administrators were requesting to add 'Form Fitting Leggings, yoga pants, etc. are NOT allowed." This item was tabled at the last meeting to allow an opportunity for school administrators and Board members to agree on the wording for the amendment as to best cut down on confusion and time management concerns with the new dress code restrictions. School administration informed the Board of their reasoning for requesting the changes and Board members assured the Administrators that their main concern was to assure the wording of the changes would not cause additional concerns for the staff. After this discussion the following revision to the Board Dress Code Policy were proposed:

Change Item #5 of the Policy to read: Shorts/Skirts/Dresses must be no shorter than mid-thigh (including the height of a slit in the clothing). 

Add Item #7: Form fitting leggings, yoga pants, shorts, etc. are NOT allowed.

Brandi Adams, SPED Director, has been working on revisions to our SPED Manuals to assure we are within new or existing requirements. Kylie is requesting approval for these revisions. 

Brandi Adams, SPED Director, has been working on revisions to our MTSS Manuals to assure we are within new or existing requirements. Kylie is requesting approval for these revisions. 

Brandi Adams, SPED Director, has been working on revisions to our 504 Manuals to assure we are within new or existing requirements. Kylie is requesting approval for these revisions. 

The Board Conflict of Interest Policy has been revised to add new legal requirements: No Board Member or Key Personnel shall be an officer, member, or executive-level employee of a local board of education or of a local school system. Kylie is requesting approval for this revision. 

The provision that employee's children do not have to live within the attendance zone to enroll was added to our enrollment policy. This has always been our procedure, now it is law. Kylie is requesting approval for this revision.

PCA is still on target to meet on Operational CPF with a score of 100.

SCCA is still on target to meet on Operational CPF with a score of 100.

Students at both schools now receive free breakfast and lunch through CEP. The PCA INC, Meal Charge Policy reflects that staff members are responsible for their meals and that students can order a second meal but are responsible for payment at that time or to have available funds on their account for the meal price. 

Single audits were completed to separate the audits for the incorporation into audits for each school for FY 21-23. There was a finding in FY 22 and FY 23. This was due to a lack of a reserve account for our USDA financing account. This will be corrected before the end of FY 24. 

The Finance Committee is requesting Board approval for a Construction Change Order at PCA to increase the construction price by $23,935 for roof repair on the middle school hallway. 

The Finance Committee is requesting Board approval for a Construction Change Order at PCA to replace the proposed 24,500 sqft of sod with 6" of crushed concrete for a parking lot at the new field house. This will increase the construction price by $57,789.85. 

Tommy Boyd, Technology Coordinator, resigned effective 6/30/2024. 

Monthly financials through May 2024 were reviewed. The possibility that PCA may be over budget at the end of the year by 6-8% due to construction costs was discussed. Pataula is still on track to meet on financial CPF.

The Finance Committee is requesting Board approval to change the cleaning service contractor at Spring Creek. This would not affect the contracted price, just the contracted vendor. The committee is requesting termination of the current vendor, LRL Ventures; and offer a contract to New Century Cleaning Service, INC. for the same contracted price. 

Monthly financials through May 2024 were reviewed. The possibility that SCCA may be over budget at the end of the year by 3% due to septic system expenses was discussed. Spring Creek is still on track to meet on financial CPF.

Polly Chapman, School Nutrition Director, is requesting Board approval to hire Ashley Brock for the SNP opening at Spring Creek. 

Surveys have been reviewed by the Committee Chair and a final report has been created and distributed to the Committee.