Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
Minutes
July Finance Meeting
Date and Time
Thursday July 11, 2024 at 5:00 PM
Location
PCA INC Central Office Board Room
Committee Members Present
C. Weathersby, G. Flowers, H. Worsley, J. Earp, K. Holley, R. Collins
Committee Members Absent
C. Boyd
Committee Members who arrived after the meeting opened
J. Earp
Guests Present
L. Adkinson
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
D.
Approve Agenda
II. Finance
A.
PCA / SCCA Single Audit
Single audits were completed to separate the audits for the incorporation into audits for each school for FY 21-23. There was a finding in FY 22 and FY 23. This was due to a lack of a reserve account for our USDA financing account. This will be corrected before the end of FY 24.
B.
Pataula - Roof Repair change order
Cheryl is requesting approval for a Construction Change order at Pataula. The roof at the Middle School hallway has been leaking due to a design flaw with the roof valley. CGM will oversee the work and this is the price for their subcontractor. The Change order is to increase the construction price by $23,935.
C.
Pataula - parking lot change order
Cheryl is requesting approval for a Construction Change Order to replace 24,500 sqft of proposed sod with 6" of crushed concrete. This will allow parking for buses and EMS vehicles will have access to football fields. This will increase the construction price by $57,789.85.
D.
Pataula - Monthly Financial Reports
Monthly financials through May 2024 were reviewed. The possibility that PCA may be over budget at the end of the year by 6-8% due to construction costs was discussed. Pataula is still on track to meet on financial CPF.
E.
SCCA - Monthly Financial Reports
Monthly financials through May 2024 were reviewed. The possibility that SCCA may be over budget at the end of the year by 3% due to septic system expenses was discussed. Spring Creek is still on track to meet on financial CPF.
F.
SCCA Cleaning Services Contract
Cheryl is requesting approval to change the cleaning/janitorial services vendor at Spring Creek. There have been issues with the current vendor that school administration and Cheryl have requested be addressed or risk losing SCCA business. Those issues have not been addressed and Cheryl is requesting we not renew the contract with LRL Ventures our current vendor. A new cleaning service vendor, New Century Cleaning Services, Inc., out of Tallahassee has been recommended by our new Assistant Principal, Rebecca Sawyer. This would not affect the contract price we are paying now for cleaning services, only the recipient of the contract.
The following item was added to the Agenda:
II. F. SCCA Cleaning Services Contract