Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
Minutes
May 2024 Board Meeting
Date and Time
Monday May 20, 2024 at 6:00 PM
Location
Spring Creek Charter Academy Lunchroom
Directors Present
E. Austin, G. Flowers, J. Sanders, K. Gilbert, L. Hixon, N. Johnson, R. Lane
Directors Absent
J. Earp, R. Collins
Ex Officio Members Present
C. Weathersby, K. Holley
Non Voting Members Present
C. Weathersby, K. Holley
Guests Present
L. Adkinson
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Agenda
D.
Approve Minutes
E.
Approve Executive Session Minutes
F.
Public Comment
G.
Executive Session - Personnel
II. Superintendent Report
A.
PCA Resignations
Lana McFather, High School ELA teacher at PCA has resigned effective the end of the 23-24 school year.
B.
PCA - New Hires for 24/25 SY
Kylie and school administration are recommending the Board hire Kelsey Waigand and Lisa Towns as teachers at PCA for the 2024-2025 school year.
C.
SCCA - New Hires for 24/25 SY
Kylie and school administration are recommending the Board hire Aaron Miller as a paraprofessional at SCCA as well as Tina Thompson as a teacher at SCCA for the 2024-2025 school year.
D.
PCA - Operational CPF Dashboard
PCA is on track to meet on Operational CPF with a predicted score of 100.
E.
SCCA - Operational CPF Dashboard
SCCA is on track to meet on Operational CPF with a predicted score of 100.
F.
Graduation Policy
PCA and SCCA follow state Graduation Policies/Guidelines. While these guidelines are in our handbooks, we have no Board policy. Kylie is requesting approval of our newly written policy which will include graduation diplomas for Student with Disabilities on GAA and will add new diploma "seals" for students who complete a CTAE Pathway and/or DualEnrollment (at least 4).
G.
Chaperone Duties and Responsibilities Policy amendment
This policy has been updated to include a statement that chaperones should get the Background Check approved prior to making payment for a field work trip and that we may not be able to reimburse payments if this is not followed. It also lists specific charges that may deny a chaperone/volunteer.
H.
Personnel Policies amendment
The Personnel Policy has been amended to add in new PPL state requirements that will begin July 1, requiring 6 week paid parental leave.
I.
Assessment Policies and Procedures amendment
The policy has been amended to reflect updated state and local tests - state required Universal Reading/Dyslexia screener added; MAP Reading Fluency deleted (state screener takes this place of this).
J.
Class Size Policy
The policy has been amended to remove separate class size chart for SCCA.
K.
Over-Time Pay for Non-Exempt Employees amendment
The policy has been amended to provide clarification on the definition of non-exempt employees and requirements.
L.
Progressive Discipline Policy amendment
The policy has been amended to change wording from "written warning" to "written reprimand" and to reduce steps from 4 to 3 for escalated action.
M.
Bullying Policy amendment
No content was changed; content was re-arranged for a more clear and concise
understanding of the policy.
N.
Enrollment Policy amendment
Updated to include new rules under HB1122 - guarantees priority enrollment for part-time paraprofessional or other employees.
III. CFO/Business Director Report
A.
Pataula - Monthly Financial Reports
Monthly financial reports through March 2024 were reviewed. PCA is on track to meet on Financial CPF.
B.
SCCA -Monthly Financial Reports
Monthly financial reports through March 2024 were reviewed. SCCA is on track to meet on Financial CPF.
C.
Staff Retention Bonuses
The Finance Committee is requesting full Board approval for a 5% Staff Retention Bonus for all staff members returning to both schools for the 2024-2025 school year. Funds are available in the budget for this expenditure.
D.
Pataula - SRO Vehicle
The Finance Committee is recommending the Board approve the purchase of a 2015 Ford Explorer from Montgomery Toyota totalling $22,889.50 - this will nullify previous vote at the March meeting. The vehicle sold before we could purchase it in March.
E.
SCCA - Termination of School Nutrition Employee
Polly Chapman, SNP Director is recommending the termination of SCCA SNP employee Teresa Richardson for cause.
IV. Governance Committee Report
A.
Annual Board Self-Assessment
Don't forget to complete the Annual Board Assessment if you have not done so.
B.
Governing Board Retreat
Set for Friday, September 20
*If you have not already please confirm which nights you will be staying, so we can
start making the arrangements with Callaway.
V. Ad Hoc Superintendent/CFO Evaluation Committee
A.
FY24 Supt/CFO Evaluations
Surveys have been sent to all Board members who served the entire 23-24 SY. The
final report will be created by the Committee Chair once all surveys are completed and
data is reviewed. Grayson is requesting all surveys be completed by June 6th.
There was no public comment.