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Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)

Minutes

August Finance Meeting

Date and Time

Monday August 21, 2023 at 5:00 PM

Location

SCCA Conference room 

Committee Members Present

C. Weathersby, G. Flowers, K. Holley, R. Collins

Committee Members Absent

C. Boyd, H. Worsley

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

C. Weathersby called a meeting of the Finance Committee of Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy) to order on Monday Aug 21, 2023 at 5:00 PM.

C.

Approve Minutes

G. Flowers made a motion to approve the minutes from June Finance Meeting on 06-19-23.
R. Collins seconded the motion.
The committee VOTED to approve the motion.

D.

Approve Agenda

R. Collins made a motion to approve the agenda as amended.
G. Flowers seconded the motion.

The following changes were added to the agenda

 

II. B. - table this motion

II. E - IPG Contract Increase (vote)

II. F - PCA INC Financial Policies (vote)

The committee VOTED to approve the motion.

II. Finance

A.

Pataula - Erosion Control expense

G. Flowers made a motion to approve the $11,050 expense with Buck Run Preserve.
R. Collins seconded the motion.
The committee VOTED to approve the motion.

B.

Pataula - SRO Vehicle

ITEM TABLED - No vote

C.

Pataula - Monthly Financial Reports

Cheryl Weathersby presented the committee with preliminary FY 2023 year end financial reports. The committee discussed the reports and noted that we are on target to meet the financial portion of the CPF for FY 2023 and that the school was within .98% of their budget for the year. 

D.

Spring Creek - Monthly Financial Reports

Cheryl Weathersby presented the committee with preliminary FY 2023 year end financial reports. The committee discussed the reports and noted that we are on target to meet the financial portion of the CPF for FY 2023 and that the school was within .98% of their budget for the year. 

E.

IPG Architects contract change

K. Holley made a motion to amend the contract with IPG for architect services for the construction of the auxiliary gym to add construction of the field house for an increase in contract price of $46,105.
R. Collins seconded the motion.
The committee VOTED to approve the motion.

F.

PCA INC Financial Policies

R. Collins made a motion to approve financial policies as amended during committee.
G. Flowers seconded the motion.
The committee VOTED to approve the motion.

III. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:50 PM.

Respectfully Submitted,
R. Collins