Kylie requested the following changes to the Agenda:

Add Item II. I. SCCA - Change Instructional Coach position to Assistant Principal Position

There was no public comment.

PCA is on track to meet on Operational CPF with a predicted score of 98. We have not received the final report from SCSC Monitoring, which may affect scoring. 

SCCA is on track to meet on Operational CPF with a predicted score of 100. We have not received the final report form SCSC monitoring, which may affect scoring. 

Ashley Tabor resigned from her position as Paraprofessional at PCA. 

PCA Admin is recommending Samantha Reed for an open paraprofessional position at PCA.

SCCA Admin is recommending the hiring of Lisa Franke for an open paraprofessional position at SCCA.

SCCA will add 10th Grade next year. SCCA will need to add 2 certified teacher positions due to this increase in enrollment. 

Kylie presented the PCA and SCCA 2023-2024 School Calendar for Board approval. GaDOE has not yet released dates for the Milestones testing window for next year.  Those dates will be added to the calendar once GaDOE releases those dates.

Kara Fenn, school nurse, requested a Bed Bug Policy be instituted. Kylie is presenting this policy for Board approval. 

In keeping with the model replication of PCA, Kylie would like to recommend that SCCA change the Instructional Coach position to an Assistant Principal position.  This position, as well as the Principal, will both serve as Instructional Leaders of the school.  However, the AP role will allow more flexibility in duties and responsibilities. 

Cheryl is requesting the termination of Marcus Lane, PCA INC bus mechanic, for lack of attendance. 

CPF Financial reports through November 2022 were reviewed. PCA is on target to meet on CPF Financials with a score of 85. 

PCA applied for and received a School Safety and Security Grant from the Office of Rural Education in the amount of $50,000. These funds will be used to upgrade the key card door access controls at Pataula. Bids were opened and only one bid was received. Our IT Director made numerous attempts to obtain bids from other local companies but was not successful. The Finance Committee requests the Board approve the bid of $11,390 from Action Alarm to install upgraded door access controls at PCA. 

PCA applied for and received a School Safety and Security Grant from the Office of Rural Education in the amount of $50,000. These funds will be used to install additional exterior cameras at PCA to include the Athletic Complex. Bids were opened and only one bid was received. Our IT Director made numerous attempts to obtain bids from other local companies but was not successful. The Finance Committee is requesting the Board approve the bid of $13,169 from Action Alarm to install additional exterior cameras at PCA. 

Notification from the Finance Committee that the Pataula CD has been renewed for another year at 4% interest. The current total amount of the CD is $1,072,115.

CPF Financial reports through November 2022 were reviewed. SCCA is on track to meet on Financial CPF with a score of 90.

The Finance Committee notified the Board that all of Spring Creek's debt has been paid. 

SCCA applied for and received a School Safety and Security Grant from the Office of Rural Education in the amount of $50,000. These funds will be used to install key card door access controls at SCCA. Bids were opened and only one bid was received. Our IT Director made numerous attempts to obtain bids from other local companies but was not successful. The Finance Committee is requesting the Board approve the bid of $24,750 from Action Alarm to install door access controls at SCCA. The bid amount for SCCA is higher due to initial set up costs. 

SCCA applied for and received a School Safety and Security Grant from the Office of Rural Education in the amount of $50,000. These funds will be used to install additional exterior cameras at SCCA. Bids were opened and only one bid was received. Our IT Director made numerous attempts to obtain bids from other local companies but was not successful. The Finance Committee is requesting the Board approve the bid of $14,096 from Action Alarm to install additional exterior cameras at SCCA. 

The results of the Board survey indicate that the majority of the members prefer to hold the Annual Retreat at the District Central Office. Erin will contact vendors/consultants regarding their preferred date between April 21st or April 28th - consensus from the Board is for April 21st from 9:00 - 4:00. 

Academic Committee will meet on Monday, January 30, 2023. 

The Ad Hoc Superintendent/CFO Evaluation Committee met to discuss SPED Director duties that have been re-assigned due to not having a SPED Director for the remainder of the year. Every effort was made to hire a new SPED director but were unsuccessful, therefore these duties have been taken on by the Superintendent, a SPED teacher, and school Principals.  Kylie is giving stipends to the school level staff for the extra duties and responsibilites. The Committee is requesting Approval from the Board for Kylie to receive a monthly stipend of $1,500 for the additional duties, responsibilities, and time spent in this capacity.